Adobe Acrobat 7.0

Annotating a PDF File: Using the Commenting Tools

The Commenting tools allow you to add notes, stamps, and document or sound files to a PDF file. This document explains how to use these Commenting tools.

The Commenting Tools
Adding a Note
Adding a Stamp
Attaching a File

NOTE: You can also add graphic and text markup to your PDF files. For more information refer to Using the Text Markup Tools or Using Graphic Markup Tools.

The Commenting Tools

To view the tools that will allow you to annotate your PDF document with notes, stamps, or attached files, follow these instructions.

From the View menu, select Toolbars » Commenting
The Commenting toolbar appears.

Commenting Tools

Button	Name	Action
	Note Tool	Attaches a note or comment, which can be minimized, to your document.
	Stamp Tool	Adds a stamp, much like a rubber stamp. It also allows you to customize your own stamps.
	Attach File	Attaches document files or sound files to your PDF document.

Adding a Note

On the Commenting toolbar, click NOTE TOOL
Click on the text where you would like to add a note
The Pop-up Note appears.
In the Pop-up Note, type a comment
Close the Pop-up Note
To view comments, click the note balloon

Adding a Stamp

The Stamp Tool allows you to add stamps to your PDF document much like a rubber stamp. For example, you can add stamps that say "Approved" or "Initial Here."

On the Commenting toolbar, click the arrow next to the STAMP TOOL
A menu appears with different stamp options
Select the desired stamp
If this is the first time you have used the Stamp Tool, the Identity Setup dialog box appears.
Complete the desired fields
Click COMPLETE
To place the stamp as it appears, position your mouse in the desired location and click
To customize the size of the stamp, click and drag your mouse until the stamp reaches your desired size.
To move the stamp
1. From the Basic toolbar, select the HAND TOOL
2. Move the hand over the stamp until it turns into a pointer
3. Click and drag the stamp to the desired location
To resize the stamp
1. From the Basic toolbar, select the HAND TOOL
2. Select the stamp you would like to resize
3. Move your cursor over one of the corner handles
  The cursor will change into a diagonal double-headed arrow.
4. Click and drag the corner handles to the desired size

Adding a Note to the Stamp

From the Basic toolbar, click HAND TOOL
Double click the stamp
The Stamp Pop-up Note appears.
NOTE: The name of the Pop-up Note will vary depending on the type of stamp.
In the Pop-up Note, type the comment
Close the Pop-up Note
To view comments, click the stamp

Attaching a File

You can attach document files or sound files to PDF documents.

Attaching a Document File

On the Commenting toolbar, click ATTACH FILE
The cursor becomes a thumbtack.
Click anywhere on the PDF file that you would like to attach a file
The Add Attachment dialog box appears.
Using the Look in pull-down list, locate and select the file you would like to attach
Click SELECT
The File Attachment Properties dialog box appears.
From the Appearance tab, from the Icon list, select the type of icon you would like your attachment to appear as
To change the color of the attachment icon
1. Click COLOR
2. From the Color palette, select a color
Click CLOSE

Attaching a Sound File

NOTE: In order to record you must have a microphone.

On the Commenting toolbar, click the arrow next to ATTACH FILE
A drop down menu appears.
Select Record Audio Comment
Click anywhere on the PDF file you would like to attach a sound file to
The Sound Recorder dialog box appears.
To record your own sound, click RECORD
OR
To find a sound file that is already saved, click BROWSE...
Once you are satisfied with the sound file, click OK
The Sound Attachment Properties dialog box appears.
From the Appearance tab, in the Icon list, select the type of icon you would like your sound attachment to appear as
To change the color of the attachment icon
1. Click COLOR
2. From the Color palette, select a color
Click CLOSE