Adobe Acrobat 7.0
PDF Forms: Working with Check Boxes
Check boxes allow users to select zero or more options from a group of possible options. Therefore, users can select a number of answers in response to a question, or select multiple items from a list.
If Your Form Will Be Completed Online
If you are going to be completing your form online, name and export value are important. The name identifies what option the check box represented for the user. For example, in response to a question regarding English courses taken, ENGL 110 is an option and the checkbox is named "ENG110". In a group of check boxes, users can select as many as they wish.
The export value indicates whether the user selected an option in response to the question. For example, a group of check boxes that are possible choices to the same question about English courses taken may all have the value "yes".
When a user submits the form, the name of the check box will be matched with the export value of the check box. The information the form developer receives will look like this: name: export value
EXAMPLE: ENGL 110: yes
EXAMPLE: ENGL 259: yes
Therefore, the name identifies the check boxes (possible choices), and the export values indicate whether they were selected by the user.
Creating a Check Box
By using check boxes in your form you can present users with specific options from which to choose and allow them to select all that apply. Each form field has options that are unique to it. For a complete description of the options, refer to Form Field Options.
-
Open the PDF file that you will use for the form
-
From the Tools menu, select Advanced Editing » Show Forms Toolbar
The Forms toolbar appears.
-
Click CHECK BOX TOOL
-
Position the cursor where you want the form field to begin
-
Click and drag the mouse until the form field is of the desired size
OR
Double click on the page to create a form field of the default size
The Check Box Properties dialog box appears. -
Select the General tab
-
In the Name text box, type a name that identifies the check box
NOTE: For check boxes, Name reflects the choice a user has in response to a question. -
OPTIONAL: In the Tooltip text box, type a comment about the check box
NOTE: The Tooltip will appear when the hand tool is placed over the checkbox. -
Select the Appearance tab
-
Under Borders and Colors, from the Border Color palette, select a color for the border of the check box
-
From the Line Thickness pull-down list, select the line thickness for the check box outline
-
From the Fill Color palette, select the color to fill the check box
-
From the Line Style pull-down menu, select the style of the check box outline
-
Under Text, from the Font Size pull-down list, select a font size
The font size affects the size of the check that appears in the checkbox. -
From the Text Color palette, select the desired color
-
Select the Options tab
-
From the Check Box Style pull-down list, select the shape to appear in the check box when it is selected
-
If this form will be used on the Web, verify that the Export Value is Yes
NOTE: For check boxes, Export Value indicates whether this option was selected by the user. -
OPTIONAL: To show this check box as selected when the form is viewed, select Check box is checked by default
NOTE: Use pre-selected options with caution. If you pre-select a response for users, they may not look at alternative choices. -
Click CLOSE
The check box is created. For information on changing the appearance, size, or alignment of form fields, refer to Modifying Form Fields.
Deleting Check Boxes
If you create a check box and later decide it is not necessary for the input of information, the following steps can be taken to remove it:
-
From the Tools menu, select Advanced Editing » Show Forms Toolbar
The Forms toolbar appears. -
Click CHECK BOX TOOL
-
Select the checkbox you wish to delete
-
Press [Delete]
OR
From the Edit menu, select Delete
