 Semester Outline
|
Date |
To do |
January 31 |
All members…
-Form committees & select committee chairs
-Organize meeting times
-Brainstorm any panel ideas
-Register for course and service learning
Advertising…
-Create a plan for Fest promotional materials
-Begin T-shirt designs
Community Outreach
-Pick committee liaison to go to Big Read Meeting Friday, February 1st, from 8:00-9:00am in the Kate Gill Library.
Facilities and Presenters…
-Set up a time to write ORSP grant with Gloria and Mel
-Set up system for receiving requests for Fest times
Committee Chairs…
-Organize meeting times & plan to meet before Feb. 7 Fest meeting
|
February 7 |
Advertising…
-Brainstorm advertising ideas for promoting the Fest and guest speakers
-Secure library display case for during or immediately before the Fest
-Look into public readings for publicity
-Work on t-shirt designs
Community Outreach…
-Return to workshops
-Create timeline for creating panels
Facilities and Presenters…
-Contact Davies/LTS to verify requirements for AV equipment
-Decide FINAL deadline for AV equipment
-Write a call for papers and presenters to be sent to all English students
-Finish writing and submission of ORSP grant by 5pm today
-Create application and nomination forms for student presenters
Fundraising…
-Update letter to businesses for ad sales
-Plan 1-2 fundraisers for the semester, complete with timeline and advertising plans. Confirm fundraising ideas with Gloria and Mel before beginning finalized plans.
Print…
-Decide advertised and final deadlines for including information (such as titles) in the program
-Meet with Lead Organizer and Facilities and Presenters chair to discuss scheduling
Webmaster…
-Meet with Mel and Gloria to discuss possible developments for the website
|
February 14 |
All members…
-Volunteer for ad sales
Advertising…
-Contact university about reserving table tents around Fest time
-Create timeline for Fest advertising; confirm with Gloria and Mel
-Update display in Hibbard display case on 2nd floor & board on 4th floor
-Begin creating Fest posters
-Finalize t-shirt designs
Community Outreach…
-Plan Big Read events
Facilities and Presenters…
-Contact prospective panelists about presenting at the Fest and (possibly) at a local middle school
-Contact Print for final deadline to book panels
-Begin compiling “master lists” of presenters and rooms
Fundraising…
-Begin ad sales & Plan fundraiser
Print…
-Set up email account for panel and papers
-Update guest speaker information, pictures, and meeting information
Webmaster...
-Update Web site
|
February 21 |
Advertising…
- Look into appearances (and volunteers to appear!) on TV 10, local TV and radio stations
- Continue working on creating advertising for the Fest
-Order t-shirts
Community Outreach…
-Continue planning Big Read events
Facilities and Presenters…
-Work with Print to send a reminder letter to professors (and other panelists) about deadlines for rooms, AV request, and program inclusion program
-Keep in contact with possible presenters
Fundraising…
-Continue ad sales & Brainstorm possible fundraisers for next fall
-Begin drafting a budget including common expenditures and incomes, based on previous years
Print…
-Work with Facilities and Presenters to send a reminder letter to professors (and other panelists) about deadlines for rooms, AV equipment, and inclusion in the program
-Work with Facilities and Presenters to smooth out transfer of information about time and room bookings
-If necessary, begin workshops or training sessions with BITS to learn InDesign for program creation
-Brainstorm any ideas for changing program layout
|
February 28 |
Advertising…
- Continue working on creating advertising for the Fest
Community Outreach…
-Continue planning Big Read events
Facilities and Presenters…
-book panelists into rooms and remind them of AV request deadlines
-As panelists are booked, send information to Print for the program
-Send final reminder to professors about March 1 deadline for room
Fundraising…
-Continue ad sales
-Continue brainstorming future fundraisers and drafting a budget
Print…
-Contact Printing Services about program layout
Webmaster…
-Update Web site
|
March
6 |
Advertising…
-Bring posters and advertising ideas to meeting for approval
-Begin working on library display case materials
Community Outreach…
-Book dates for Big Read events
Facilities and Presenters…
-Continue collecting information about presenters and forwarding to Print
Fundraising…
- Bring final list of fall fundraiser ideas to Gloria and Mel for approval
-Continue ad sales and drafting a budget
Print…
-Create (or find a creator) for the program cover
-Begin creating program layout
|
March 13 |
Advertising…
- Continue working on creating advertising for the Fest
-Update information in Hibbard display case & 4th floor board
Community Outreach…
-Continue planning Big Read events
Facilities and Presenters…
-Book panelists into rooms and remind them of AV request deadlines
-Send final list of class presentations to Print
-Work with Print to send reminders about deadline dates
Fundraising…
-Finish ad sales
-Finish budget and submit to Gloria and Mel
-Prepare another fundraiser for after spring break
Print…
-Finish program layout
Work with Facilities and Presenters to send reminders about deadlines
Webmaster…
-Update Web site
|
March 20 |
SPRING BREAK--NO MEETING |
March 27 |
Advertising…
-Create Fest table tents
-Finalize plans for appearing on TV or radio shows
-Look into putting press releases into campus and local newspapers
Community Outreach…
-Continue planning Big Read events
-plan several hours to reading writing contest submissions (in crate in HHH 405)
Facilities…
-Follow up as needed with presenters, reminding them of deadlines
-Book panelists into rooms and remind them of AV request deadlines
-As panelists are booked, send information to Print for the program
Fundraising…
-Sends ads to Print
Print…
-Create template for signs listing the panels being held in each room
-Start inserting information about classes and panels into program -Email professors whose classes are presenting for titles, if necessary
|
April
3 |
Advertising…
-Finalize plans for library display case materials
-Create list of all planned Fest advertising methods
Community Outreach…
-Continue planning Big Read events
-Continue reading writing contest submissions in HHH 405
Facilities and Presenters…
-Work with Print to send reminders to professors and students about student presenter deadline, deadlines for AV equipment and titles
-Book panelists into rooms and remind them of AV request deadlines
-As panelists are booked, send information to Print for the program
-Send AV equipment deadline reminder to all booked presenters
Fundraising…
-Finish planning fundraiser
Print…
-Put ads into program
-Finish adding class information into program
-As possible, add other presenter information to program
-Work with Facilities and Presenters to send reminders to professors and students about presenter deadlines, deadlines for AV equipment and titles
Webmaster…
-Update Web site |
|
April 10 |
Advertising…
-Begin producing final posters, advertising, etc. for the Festival
-Finalize plans for putting press releases into local and campus papers
Community Outreach…
-Work on booklets for writing contests
-Work on Big Read events
Facilities and Presenters…
-Work with Print to send a last reminder about deadlines for AV equipment and information for inclusion in the program
-Start reviewing requests for student presentations and booking times and rooms
-Create a final presentation schedule and confirm with Print
Fundraising…
-Run fundraiser
Print…
-Work with Facilities and Presenters to send a last reminder about deadlines for room bookings, AV equipment, and inclusion in the program
-Input as much presenter information as possible into the program |
April 17 |
Advertising…
-Put together materials for library and Hibbard display case
-Final push to make and print Fest posters, and fold table tents
-Write press releases for papers, if necessary
Community Outreach…
-Continue Big Read event planning
-work on writing contest booklets
Facilities and Presenters…
-Reserve AV equipment requests with Davies and LTS
-If necessary, learn to use all requested equipment in case of questions
-Finish reviewing student requests for presentations and forward final schedules to Print
Fundraising…
-If necessary, begin any planning for fall fundraisers with approval from Gloria and Mel
-Help other committees as needed!
Print…
-Put information into program
-Input student information
-Publish program
Webmaster…
-Update Web site |
|
April 24 |
All members…
-Sign up to be “tech help” during Fest days
-Hang posters, chalk sidewalks
Advertising…
-Hang posters, put out table tents, chalk sidewalks
-TV/radio appearances
-Press releases appear in local and campus papers
-Fill library display case
-Update Hibbard display case
Community Outreach…
-Final preparations for Big Read events
-Final preparations for writing contest & international poetry readings
Facilities…
-Create final list of tech workers
-Create list of where equipment needs to go each hour, to be passed between tech workers
-Sends reminders/confirmations of rooms and times to panelists; also directions as needed
-Input student information
-Publish program
Fundraising…
-Finalize any needed preparations for next semester’s fundraisers
-Help other committees as needed
Print…
-Put information in room signs
Webmaster…
-Last minute updates to Web site
-Publish program on site |
|
April 28–May 1 |
EnglishFest…good luck! |
May 8 |
Evaluation and wrap up meeting
All members…
-If taking the Fest for credit or service learning, make appointment with Gloria for final review
-Submit any comments or suggestions to Mel or Gloria
Committee Chairs…
-Submit grade reports to Gloria
-Attend final chair meeting and review session
Community Outreach…
Make plans for next year
Webmaster…
-Upload pictures from the Festival to the Web site
|
NO FINAL EXAM & NO MEETING DURING FINAL EXAM TIME!
