POSTERS
Placement of posters shall be limited to designated areas only. Thumbtacks, not staples or tape, must be used to affix posters to campus bulletin boards. Signs may not be placed on interior or exterior walls or painted surfaces. Posters or flyers may not be taped to sidewalks, light posts or telephone poles, and may not be placed on any vehicle on a public street or parking lot, per Eau Claire city ordinance. Removal of materials that do not conform with University of Wisconsin-Eau Claire Promotional Materials Policies will result in the sponsoring organization being billed accordingly for labor.
Any individual may place any poster or sign on the open, unregulated kiosks adjacent to Zorn Arena and between Davies Center, Schofield Hall and McIntyre Library.
Posters and signs promoting a single event should be posted no more than two weeks prior to the date of the event. Posters and signs related to a series of meetings, activities or events taking place over an extended period of time should be displayed only during the relevant time frame.
Commercial enterprises or private agencies using UW-Eau Claire facilities on a rental basis are limited to one poster placed in Davies Center in addition to posters placed within their rented areas (selected locations only as dictated by rental agreement).
Campus publicity will promote the responsible use of alcohol when alcohol is part of the event and is referenced in the event promotion.
All posters displayed on campus must meet all eligibility requirements.
POSTING LOCATIONS
Community Members
Community event posters approved by the Service Center can be displayed on the University of Wisconsin-Eau Claire poster board in Davies Center, near Printing Services. Community event posters can also be displayed on the four-sided kiosks located outside, adjacent to Zorn Arena and between Davies Center, Schofield Hall and McIntyre Library.
University Centers and Recognized Student Organizations
The University Centers and recognized student organizations may approve their own posters and display them on the boards labeled University Centers Events at the following locations.
- Davies Center > Board located lower level in hallway near Printing Services
- McIntyre Library > East entrance
- Nursing Building > First floor, right hallway between rooms 121 and 123
- Phillips Hall > Main bulletin board, in area near mural
- Schneider Hall > First floor between doors of room 101
- Brewer Hall > First floor by room 151
- Hibbard Hall > First floor
- Haas Fine Arts Center > Across from Foster Art Gallery, left side of bulletin board
- Human Sciences and Services > By room 176
- Continuing Education > Front desk
- Residence Halls > Front desk
- McPhee Center > Across from room 114, in hallway by back stairs
- Hilltop Center > Board located on main floor by public telephone
University Departments
University departments may approve their own posters and display them on the boards labeled University Events at the following locations. This includes posters for events sponsored by units, offices or departments of the University of Wisconsin-Eau Claire, or posters for activities sponsored by groups outside UW-Eau Claire that have the endorsement of a university sponsor.
- Davies Center > Board located lower level in hallway near Printing Services
- McIntyre Library > East entrance
- Nursing Building > First floor, right hallway opposite room 123
- Phillips Hall > Main bulletin board, in area near mural, next to University Centers board
- Schneider Hall > First floor on the opposite wall from room 101
- Brewer Hall > First floor by room 125
- Hibbard Hall > First floor (opposite wall from the vending machines)
- Haas Fine Arts Center > Across from Foster Art Gallery, right side of bulletin board
- Human Sciences and Services > By room 176
- Continuing Education > Front desk
- Residence Halls > Front desk
- McPhee Center > Across from room 114, in hallway by back stairs
- Hilltop Center > By cafeteria exit near stairs
LAWN SIGNS
Lawn signs may be placed on campus after 7 a.m. and must be removed by 7 p.m. daily. Lawn signs must be reserved through Event Services prior to placement. While the content of a lawn sign does not have to be pre-approved, the name of the sponsoring student organization, department or office must be visible on all lawn signs. Lawn signs discovered in violation of this policy will be removed from their location and discarded or recycled. A minimum charge of $25 will be assessed against the sponsoring student organization, department or office for the removal of signs in violation, and an additional labor charge of $25 per hour may be assessed should the removal of lawn signs require University Centers staff. The policy applies to lawn signs placed on the Central Campus Mall and the south lawn of Davies Center.
CHALKING
Chalking to advertise programs is permitted under these conditions: that washable sidewalk chalk is used (no paints or aerosol-propelled substances); that chalking is on horizontal surfaces only (not vertical surfaces such as stairs, buildings or retaining walls); and that chalking is done in open, uncovered areas where the weather can remove the chalk naturally.
TABLE TENTS
Table tent display periods must be reserved through the Event Services office, Davies Center 103. A maximum of three organizations may display table tents at any one time, so space is subject to availability. Display periods may be up to three consecutive days in length. Table tent designs do not need to be approved, but must clearly identify the sponsoring organization and the dates reserved through Event Services. It is recommended that table tents be half a letter-size sheet, printed on cardstock and folded in half. Organizations are responsible for distribution and removal of their own table tents.
Table tents in violation of the above restrictions will be removed and discarded.
DESIGNATED LOCATIONS [355 total]
Davies Center [236]
- The Terrace > 67 tables
- East, Central and West Blugold Room > 145 tables + booths
- The Cabin > 24 tables
Hilltop Center [99]
- Riverview Cafe > 77 tables (low tables only; do not place on high perimeter tables)
- Hilltop Food Court/BBC > 22 tables
Crest Wellness Center [20]
- Higherground > 20 tables
BANNERS
Davies Center Veranda Banners
Davies Center veranda banners must be scheduled with Event Services, Davies Center 103. Organizations may display banners for up to three consecutive days, and are responsible for hanging and removal of banners.
Banners are to be placed on the east or west sides of the veranda, and are not permitted on the ramp railing used by patrons with disabilities. Banners should not exceed 66 x 96 inches (twin sheet size), and the use of permanent pigments is required. Banners must be secured with rope, not tape or wire, and they cannot be weighted. Organization name(s) must be clearly listed on the banner.
Davies Center Hallway Banners
The hallway banner in the east lobby of Davies Center is reserved exclusively for publicizing events sponsored by the University Activities Commission of the Student Senate, the Artists Series and The Forum.
Footbridge Banners
Footbridge banners are only for Homecoming and Student Senate's use, two weeks prior to the event.
ELECTRONIC BULLETIN BOARD
Six LCD screens in Davies Center (three on each level) run a continuous feed of meeting and event schedule information. The 16:9 screens are formatted to leave a 4:3 space available for electronic bulletins promoting events.
The electronic bulletin board system (often called AxisTV, for the digital signage software program) is used by University Centers units. These organizations also may have information posted on the AxisTV system:
- Recognized student organizations — events, not regular meetings
- Division of Student Affairs units, offices and programs — events scheduled through Event Services
Content must be submitted as a JPEG image in 4:3 aspect ratio. The name of the sponsoring entity must appear in the graphic. Submissions are subject to approval by Information Design Services.
Graphics are scheduled on a first-come first-served basis. Submit graphics to Information Design Services at least five business days before the desired start date.
Each graphic will appear on screen for eight seconds. The number of bulletins scheduled at any given time will not exceed 15, so that each graphic may cycle through the system at least every two minutes. Graphics may be posted for no more than five consecutive days. Only one graphic may be posted at a time for an event.
APPEALS
Questions or appeals concerning these policies should be directed to the Director of University Centers. Further appeal is available through the office of the Vice Chancellor for Student Affairs.
