Policies + Procedures

Alcoholic Beverages, Guidelines for Service of

Alcohol service may be provided through Blugold Dining at receptions, dinners and other catered events. Established policies are administered through the University Centers.

Alcohol at Activities Sponsored by Student Organizations

The availability of alcohol at any activity sponsored by University-recognized student organizations must comply with the rules and regulations of the University of Wisconsin-
Eau Claire and with the laws of the State of Wisconsin. Should a recognized student organization choose to make alcohol available at any event or activity, this policy applies.

Food On Campus

The University of Wisconsin-Eau Claire dining service contractor has exclusive rights to provide all types of food services on campus. Catering services are available. Waivers
may be requested, and exceptions are possible in particular circumstances.

Equipment Reservation + Rental

Lighting, sound and projection equipment may be reserved and rented through Event Services on a first-come, first-served basis. Recognized student organizations are given primary consideration whenever possible.

Exhibiting Copyrighted Films

A public performance license is required for film screenings in University Centers facilities. In compliance with the Federal Copyright Act (Title 17 of the United States Code), anyone wishing to exhibit a motion picture in a space reserved through Event Services must produce documentation that a public performance license has been obtained.

Decorating for Events

Student organizations may decorate rooms in Davies Center for special events, within guidelines.

Lawn Signs

Signage on the University of Wisconsin-Eau Claire campus is regulated by Facilities Planning and Facilities Management. This policy specifically refers to the temporary placement of lawn signs.

Mass E-Mails

Learning and Technology Services administers the campus mass e-mail policy. A mass e-mail is defined as a single message being sent to more than 1,000 recipients. Departments, offices, units, and student organizations are authorized to submit announcements and publications to the News Bureau for publication in the weekly bulletin distributed weekly to all active UW-Eau Claire e-mail addresses. The Chancellor and Vice Chancellors may authorize dissemination of information via mass e-mail either on a one-time or an ongoing basis.

Fundraising by Student Organizations

Student organizations are permitted to raise funds for their organization both on and off campus. Fundraising on campus may be subject to facility and/or equipment rental fees depending on the nature of the fundraiser and the space required. Fundraisers include merchandise sales, raffles and bake sales.

Outdoor Event Spaces

Outdoor event spaces for the 2012–2013 academic year will be available behind Katharine Thomas and Putnam residence halls, on the grassy area adjacent to The Sprites sculpture, and on the north sidewalk in front of Zorn Arena.

Political Events

The use of University of Wisconsin-Eau Claire facilities by a candidate for a political event is governed by UWS 21.04 of the administrative code. Under this section, the use of University facilities by any person or organization not associated with a UW institution is permitted only under circumstances outlined here.

Promotional Materials

Campus policies on posters, chalking, table tents, banners and the digital signage system in Davies Center are administered by the University Centers.

Smoking

Smoking is prohibited on the University of Wisconsin-Eau Claire campus except in designated areas and on city-owned streets that run through campus. Davies Center and its terraces are smoke-free; smoking is permitted only at the loading dock southwest of the building. At Hilltop Center, smoking is permitted only at the loading dock east of the building. Crest Wellness Center is smoke-free. Details on the campuswide smoking policy are available on the website of Facilities Management.

Solicitation on University Premises

Individuals or organizations may engage in solicitation in University structures and on University grounds pursuant to established terms and conditions, and the University retains the right to accept or reject, with just cause, any request for use of its structure and grounds. Political campaigning and the distribution of political literature is permitted only in designated areas at designated times.

Units