Accounts Payable

APPENDIX A

MASS ENCUMBRANCES ORDERS AND INSTRUCTIONS FOR FISCAL YEAR 3

NOTE: THESE ORDERS AND PROCEDURES SHOULD BE USED IN ALL APPLICABLE SITUATIONS.

PO# 30114 ADVERTISING

Call or write vendor with advertising placement. Instruct vendor to reference purchase order number 10196 and to remit the invoice to: UW Eau Claire Accounts Payable, PO Box 5008, Eau Claire, WI 54702-5008. Forward requisition to Accounts Payable referencing purchase order number 10196 in the upper right hand corner. This procedure should be used for all advertising placements under $25,000.

PO# 30115 MAINTENANCE AND REPAIR

This purchase order number should be used for all emergency type repairs that are not already covered by a maintenance agreement. Instruct the vendor to reference purchase order number 10197 and to remit the invoice to: UW Eau Claire Accounts Payable, PO Box 5008, Eau Claire, WI 54702-5008. Forward requisition to Accounts Payable referencing purchase order number 10197 in the upper right hand corner. This procedure should be used for maintenance and repairs under $25,000.

PO# 30112 CHIPPEWA TRAILS

This order is for coach bus service. Forward the requisition to Purchasing. Purchasing will assign it this purchase order number. They will then will fax one copy of the requisition to Chippewa Trails, retain one copy, and forward one copy of the requisition to Accounts Payable for payment processing. This procedure should be used for all coach bus service requests, regardless of the dollar amount.