Purchasing

Purchase Order Processing/Customer Assistance

The Purchasing Office is a service agency for the whole of the University of Wisconsin-Eau Claire, and to serve the whole, the Purchasing Office must work within a framework of standard procedures.

The Purchasing Office is responsible for issuing of purchase orders that exceed $500 in value regardless of the funding source. Customers are assisted in all facets of the purchasing operation. Current bidding requirements are as follows: $0 to $5,000 is awarded to vendor best able to supply after considering location, quality, price, specifications, and delivery time.

$5,001 to $25,000 is awarded after comparison of three or more bids from at least three or more bidders whenever possible from price lists, quotes on file, phone or verbal quotes, or written bids.

Over $25,000 is official sealed bid requiring newspaper advertising and a minimum four week time period.

Vendornet was created to provide access to information regarding vendor's goods and services to the state as well as state agencies. To login to Vendornet, User Name: uwec1 Password: blugold.

Ineligible vendors for Affirmative Action Requirements can be found by logging into Vendornet and then clicking on "Wisconsin Office of Contract Compliance Vendor Directory."

Ineligible vendors for Sales and Use Tax Non-Compliance are listed at: http://vendornet.state.wi.us/vendornet/wocc/CertList.pdf

Purchase requisitions are generated by the department and are the instruments to be used by the Purchasing Office in generating purchase order to be mailed to the vendors to formally order your desired goods or services. If possible, we are mandated to buy from Wisconsin Small Businesses, Minority Businesses, Sheltered Workshops, State Bulletins, Madison contract, or UW-Systems contract.

• Purchase Requisition Form* (Please print on YELLOW paper)

*NOTE: If you have been upgraded to Office 2007 you will need to make sure the "update fields before printing" option is set. To do this, in Word, you should click on the Office button, then click on Word Options in the bottom right portion of the screen, then Display from the left-hand menu, the "Update fields before printing" and click the OK button.

If you are still on Office 2003 you will need to make sure the "update fields" is set. To do this, in Word, you should click on Tools, then options at the bottom, then click on the Print tab. Under "printing options" make sure your update fields is checked.

If the above is set, your requisition form will total automatically when printed.