Description: Home Drive (H:)
Your Home drive is for storing all your personal university related documents. Only you can acces this data. If you have files you need to share, see information regarding the W:Drive or S:Drive.
Examples of files to save to your H:drive
- Students: Current semester documents
- Instructors: Curricular documents in development
- Staff: Job-specifc works-in-progress
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Quota Information: Home Drive (H:)
Instructors, staff and students are originally allocated 500 MB of storage space on their Home drive. Students are granted a one time increase to 1GB while Instructors and staff may request increases on an as needed basis.. Any requests for additional space should be directed to the , 836-5711.
Quota Increases
- Students: No increases. Call the to discuss other options.
- Instructors: Standard increase available once every 30 days.
- Staff: Standard increase available once every 30 days.
Here are three different methods to determine how much space you have remaining on your H:drive, do one of the following:
- Access
- Navigate to your H drive. From the Edit menu, click Select All. Right click on the highlighted folders and select Properties
- Call the at 836-5711
Back to the Home Drive section
How to Access Your Home Drive (H:)
- From University computers on campus: The computer will connect to your H:drive when you log on to the network.
- From off campus
or personally-owned computers:
- The easiest method is to use a web browser. Type vpn.uwec.edu in the address bar of your browser.
- You will need to enter the path for your home drive:
- Students:
\\students.uwec.edu\username$
- Instructors/staff: \\fs1.uwec.edu\username$
Tips
- is available in the .
- It is strongly recommended that before you edit the file, copy it to your local computer. After editing is completed, copy the file back to your H:drive using the Copy File to Server option available with VPN..
- To explore other options, see .
Back to the Home Drive section
Backup Information: Home Drive (H:)
- Network drives are routinely backed up.
- * is the application you use to recover a file from the backup.
- Additional backup options include manually backing up your data to a , DVD or USB.
- Keep extra backups off site.
- LTS does not recommend saving to any university computer's local harddrive.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.
Back to the Home Drive section
Security Information: Home Drive (H:)
LTS secures your home drive by the following means:
- employing active antivirus scanning
- providing a secure connection
- maintaining systems to limit service disruptions
- applying regular security updates
You can increase the effectiveness of this security by the following means:
- Use a
- Lock or log off your computer before you walk away from it.
(shortcut keys)
- Windows: (to lock or log off) Use Ctrl + Alt + Del
- Macintosh: (to log off) Command + Shift + Q
- Protect your off-campus computer with .
Never share your password to your university account.
Back to the Home Drive section
TreeSize Pro Analysis: Home Drive (H:)
is designed to provide information about files which will help you decide whether to delete them, move them to another location, or keep them in their current location. A TreeSize Pro analysis will display the percentage of use and free space available for any drive, including your H:drive.
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Storage Increase Request for Your Home Drive (H:)
Instructor and staff quotas are initially created with a quota of 400 MB. A standard increase can be requested every 30 days. To request a quota increase, contact the Help Desk at 836-5711.
Student quotas are established by the student senate. The current quota for students is fixed at 400MB.
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Description: Department Drive (S:)
The department drives are designed to facilitate file sharing among department members.
Folders and files may be set up as private, or set up with permissions for sharing with colleagues.
Examples
- Completed curricular documents - private or shared folders
- Research data and documents - private folders
- Committee minutes and collaborative work - shared folders
Contact your department chair or the for assistance in setting permissions on your folder(s).
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Quota Information: Department Drive (S:)
There is no quota on any folder on the department drive. However, since university storage resources are finite and demand is increasing, it is important to use all storage areas wisely. Academic multimedia resources should be stored on the Archve Drive.
Back to the Department Drive section
How to Access your Department Drive (S:)
- From University computers on campus: First time access from a Windows computer requires you to the drive.Thereafter, the computer will connect to your S:drive when you log on to the network. Mac users may access the drive by using connect to server and can add to favorites for future access.
- From off campus or personally-owned computers:
- The easiest method is to use a web browser. Type vpn.uwec.edu in the address bar of your browser.
- You will need to enter the path for your department drive: \\fs3.uwec.edu\deptsh$
Tips
- is available in the .
- It is strongly recommended that before you edit the file, copy it to your local computer. After editing is completed, copy the file back to your H:drive using the Copy File to Server option available with VPN.
- To explore other options, see .
Back to the Department Drive section
Backup Information: Department Drive (S:)
- Network drives are routinely backed up.
- * is the application you use to recover a file from the backup.
- Additional backup options include manually backing up your data to a , DVD or USB.
- Keep extra backups off site.
- LTS does not recommend saving to any university computer's local harddrive.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.
Back to the Department Drive section
Security Information: Department Drive (S:)
LTS secures network drives by the following means:
- employing active antivirus scanning
- providing a secure connection
- maintaining systems to limit service disruptions
- applying regular security updates
You can increase the effectiveness of this security by the following means:
- Use a
- Lock or log off your computer before you walk away from it.
(shortcut keys)
- Windows: (to lock or log off) Use Ctrl + Alt + Del
- Macintosh: (to log off) Command + Shift + Q
- Protect your off-campus computer with .
- Set permissions on your folder to assure privacy. Although the department drive is available for collaboration, it is also an appropriate storage location for academic related information to which only you have access.
Never share your password to your university account.
Back to the Department Drive section
TreeSize Pro Analysis: Department Drive (S:)
TreeSize Professional is designed to provide information about files which will help you decide whether to delete them, move them to another location, or keep them in their current location. A TreeSize Pro analysis of the S:drive can report the size of your particular department's folder and its subfolders. If you have a subfolder you want to analyze, you can right click on the folder and select TreeSize Pro. You will only be able to view information on folders to which you have permissions.
For full documentation, see LTS Online documentation for .
Mac users will need to use a Windows PC to use this tool.
Back to the Department Drive section
Description: Projects Drive (P:)
This storage area provides instructors, staff and students, a large amount of storage space for projects. Historically, the drive has been used for completing academic video assignments. However, the drive is available for any project that requires a large amount of storage space and has a specific due date. Individuals may create their own folder through a web interface and instructors have the additional privilege of creating class folders. Class folders may be group folders for group projects or student folders for individual class assignments. The project drive is uniquely characterized by its automated folder management system.
Briefly, the automated features are as follows:
- All folders are assigned a deletion date
- Personal folders – Students choose 1-6 months; Instructors and Staff choose 1-12months.
- Class folders – All class folders and subfolders, which may be individual or group folders, expire 60 days after the end of the term.
- Resource folders –All class folders will be provided with a resource subfolder that expires at the time of the class folder, 60 days after the end of the term.
- All folders are assigned a quota
- Personal folders are set with a 60 GB quota
- Class member folders have a 60 GB quota, while group folders have a 120GB quota
- An automated email is sent to folder owners and group members explaining how to access the folder.
- Warning emails prior to folder deletion occur each week for the 4 weeks prior to the deletion date.
- Owners of personal folders receive warning emails.
- The instructor of a class folder will receive warning emails. The individual students do not.
- Folder owners will receive warning emails as the folder quota reaches 85%, 95% and 100% quota.
- The individual of a group, who is working on the project at the time the quota percentage is reached will receive the warning email.
For further information on the Projects drive visit the video project page.
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Quota Information: Projects Drive (P:)
The initial folder size on the Projects drive is 60 GB. When a notification is received that you have reached your quota, you will be provided with a link by which you can increase your quota to 120GB. Any further increase requires making a request with the Help Desk.
Back to the Projects Drive section
How to Access Your Projects Drive (P:)
To create a personal project folder on the Projects drive follow the instructions on the following web page. . A folder will be created for you and an email will be sent to you with the link to your folder.
- If necessary you may to the Projects drive.
- In some labs you may click Start, choose, All Programs, Multimedia, Video, Map Media Share.
The most reliable way to work with files stored on the Projects Drive is to access them from campus.
Back to the Projects Drive section
Backup Information: Projects Drive (P:)
- Network drives are routinely backed up and retained for 30 days.
- * is the application you use to recover a file from the backup.
- Additional backup options include manually backing up your data to a, DVD or external hard drive.
- Keep extra backups off site.
- LTS does not recommend saving to any university computer's local harddrive.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.
The most important thing you can do to preserve your work is to SAVE frequently. SAVE very frequently! very frequently! Also, read any emails you receive regarding your quota or impending deletion date on your folder.
Back to the Projects Drive section
Security Information: Projects Drive (P:)
LTS secures network drives by the following means:
- employing active antivirus scanning
- providing a secure connection
- maintaining systems to limit service disruptions
- applying regular security updates
You can increase the effectiveness of this security by the following means:
- Use a
- Lock or log off your computer before you walk away from it.
(shortcut keys)
- Windows: (to lock or log off) Use Ctrl + Alt + Del
- Macintosh: (to log off) Command + Shift + Q
- Protect your off-campus computer with .
- Set permissions on your folder to assure privacy. Although the department drive is available for collaboration, it is also an appropriate storage location for academic related information to which only you have access.
Never share your password to your university account.
Back to the Projects Drive section
TreeSize Pro Analysis: Projects Drive (P:)
is designed to provide information about files which will help you decide whether to delete them, move them to another location, or keep them in their current location. A TreeSize Pro analysis of your project folder may be helpful if you are working at a time when the is closed and you are approaching your quota.
It is also useful to know that you may delete any preview files/folders without affecting your project.
Back to the Projects Drive section
Storage Increase Request for Your Projects Drive (P:)
If you receive notification that you are approaching your quota, call the . They can increase your quota to 120 GB. Any further increase requires assistance from LTS Tech Services. Call the to initiate additional increases above 120 GB.
Back to the Projects Drive section
Description: People Pages (L:)
This web space is intended to be used for academic information related to your studies or employment at UW-Eau Claire. All students, instructors, and staff members can use this space to create a website. These are referred to as People Pages.
Audio/video files linked from these pages should be stored on the drive for web storage of multimedia files.
To request space for a web page visit the and register for a web account by selecting "Web accounts" from the menu on the left.
For complete information and FAQ, visit the .
Back to the People Pages section
Quota Information: People Pages (L:)
The quota for a personal web page is 25 MB. An email notification is sent when you reach 85% of the quota. Instructors, staff and students may request a standard increase once every 30 days.
To request an increase, call the at 836-5711,
It is recommended you keep your storage space up to date and do not store large PSD or TIFF files on this drive. These production files should be stored in your project folder. The files displayed from your website should be in compressed formats such as jpg or gif files.
For best practices, visit the .
Back to the People Page section
How to Access your People Pages Storage Space (L:)
Upon requesting a People Pages account, you will receive an email message highlighting the steps to take to access your web space.
- From University computers on campus: First time access from a Windows computer requires you to the drive.Thereafter, the computer will connect to your L:drive when you log on to the network. Mac users may access the drive by using connect to server and can add to favorites for future access.
- From off campus or personally-owned computers:
Use Windows VPN or Mac VPN
.
Tips
- Use the links given to the regarding VPN.
- It is strongly recommended that before you edit the file, copy it to your local computer. After editing is completed, copy the file back to your L:drive.
Once the site is created, you can return to the People Pages site and select "" from the menu on the left to add your site to the People Pages A-Z listing.
Back to the People Page section
Security Information: People Pages (L:)
LTS secures your People Pages by the following means:
- employing active antivirus scanning
- providing a secure connection
- maintaining systems to limit service disruptions
- applying regular security updates
You can increase the effectiveness of this security by the following means:
- Use a
- Lock or log off your computer before you walk away from it.
(shortcut keys)
- Windows: (to lock or log off) Use Ctrl + Alt + Del
- Macintosh: (to log off) Command + Shift + Q
- Protect your off-campus computer with .
Initially you, as the creator, have access to your web page files. Access is based on permissions. Instructors and staff may to others. However, students may not. Permissions are grated by using Outlook. See the documentation.
Information contained in the People Pages sites is public. This space is not intended for sensitive information.
Never share your password to your university account.
Back to the People Page section
Backup Information: People Pages (L:)
- Network drives are routinely backed up.
- * is the application you use to recover a file from the backup.
- Additional backup options include manually backing up your data to a , DVD or USB.
- Keep extra backups off site.
- LTS does not recommend saving to any university computer's local harddrive.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.
The most important thing you can do to preserve your work is to SAVE frequently. SAVE very frequently! very frequently! Also, read any emails you receive regarding your quota or impending deletion date on your folder.
Back to the People Page section
Storage Increase Request for Your People Pages (L:)
An email notification is given when you reach 85% of your quota. If you receive notification, contact the Help Desk at 836-5711. They will process any requests for an increase in quota.
It is recommended you keep your storage space up to date and do not store source data such as high resolution images, PSD, TIFF, or multimedia files on this drive.
For best practices, visit the .
Back to the People Page section
Description: Instructor & Student Drive (W:)
The W: drive facilitates collaboration between instructors and students for class work. The drive is organized by department. Instructors and students store and/or exchange academic files on this drive. Due to extensive use and the tremendous growth in the use of large files, it is important for instructors to review the content in their folders and to remove student files at the end of each term.. The Archive drive should be used to store large resource collections or any student work that instructors would like to save.
Do not store any FERPA sensitive documents on the W:drive.
Examples for use:
- Out boxes for delivering files to students
- In boxes for students to drop off completed assignments
- Storage of compressed file formats such as jpeg, wma, wmv (These are appropriate formats for delivering the final production for a video, audio, photo or other multimedia assignment.)
Back to the Instructor & Student Drive section
Quota Information: Instructor & Student Drive (W:)
There is no quota set on the instructor and student collaborative drive.
Back to the Instructor & Student Drive section
How to Access Your Instructor and Student Drive (W:)
- From University computers on campus: The computer will connect to the W::drive when you log on to the network.
- From off campus or personally-owned computers:
- The easiest method is to use a web browser. Type vpn.uwec.edu in the address bar of your browser.
- You will need to enter the path for the Wt drive: \\cass1\deptdir
Tips
- is available in the .
- It is strongly recommended that before you edit the file, copy it to your local computer. After editing is completed, copy the file back to your H:drive using the Copy File to Server option available in VPN.
- To explore other options, see .
Back to the Instructor & Student Drive section
Backup Information: Instructor & Student Drive (W:)
- Network drives are consistently backed up.
- is the application you use to recover a file from the backup.
- Additional backup options include manually backing up your data to a , DVD or USB and take it off site.
- LTS does not recommend saving to the Desktop. It is not backed up.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.
Back to the Instructor & Student Drive section
Security Information: Instructor & Student Drive (W:)
LTS secures network drives by the following means:
- employing active antivirus scanning
- providing a secure connection
- maintaining systems to limit service disruptions
- applying regular security updates
You can increase the effectiveness of this security by the following means:
- Use a
- Lock or log off your computer before you walk away from it.
(shortcut keys)
- Windows: (to lock or log off) Use Ctrl + Alt + Del
- Macintosh: (to log off) Command + Shift + Q
- Protect your off-campus computer with .
- Set permissions on your folder to assure privacy. Although the department drive is available for collaboration, it is also an appropriate storage location for academic related information to which only you have access.
Never share your password to your university account.
Back to the Instructor & Student Drive section
TreeSize Pro Analysis: Instructor & Student Drive (W:)
is designed to provide information about files which will help you decide whether to delete them, move them to another location, or keep them in their current location. Although there is no quota on the W:drive, A TreeSize Pro analysis of your folders in this storage space may be helpful as you monitor your usage. Wise use of storage space will help ensure adequate storage in an environment of finite resources.
Back to the Instructor & Student Drive section
Storage Increase Request for Instructor & Student Drive (W:)
There are no quotas on the Instructor and Student drive. The availability of storage space relies on proper use of all shared storage drives. It is especially important to use the Video Drive for uncompressed video, audio, digital images or large PowerPoint files. For long term storage of large files or large collections of files, use the Archive Drive. (add internal link to Archive Drive menu)
Back to the Instructor & Student Drive section
Description: Departmental Software Drive (J:)
This drive is dedicated to storing application data for curricular-specific software. If you have a curricular-specific software application which you would like to make available to your students, discuss this with your department chair. After receiving approval, call the , 836-5711, to arrange for making the software application available to your students.
Back to the Departmental Software Drive section
How to access Departmental Software
Click the Start button, select All Programs, Departmental.
Software applications are listed by department. These applications are not available on a Macintosh computer.
You may search a software database to check on the availability of any particular software by using the search tool available at:
Back to the Departmental Software Drive section
Description: Archive Drive
This space is designated for academic resources requiring long term storage and copyright security. This storage space is available for large multimedia files that support an instructors curricular and research projects. Each instructor or staff member may have 50 GB of storage by making a request by calling the .
An Extended Service Level Agreement (SLA) is available for departments with data storage requirements exceeding 50 GB. The SLA will include:
a. Amount of storage space required (in 1 TB increments)
b. Annual chargeback for storage space based on five year amortized cost of storage space. Actual cost to be determined at the time of SLA signature. Example: on 1/3/2010 cost is $165 per TB, per year.
c. Extensis Portfolio usage agreement.
d. Number of Extensis Portfolio client licenses required.
e. Annual chargeback for Extensis Portfolio client license.
f. Extensis Portfolio training plan
g. Cataloging support plan
Back to the Archive Drive section
Quota Information: Archive Drive
Individual instructors and staff receive 50 GB of storage by making a request through the , 836-5711, Any additional space is provided through a SLA (service level agreement) between the academic department and LTS (Learning and Technology Services.) Contact your department chair regarding space available on the Archive Drive or regarding a need to set up or increase storage space.
Back to the Archive Drive section
How to Access the Archive Drive
The archive drive is available for those with a folder on the drive by mapping to \\mass.uwec.edu\archive$.
Back to the Archive Drive section
Backup Information: Archive Drive
- Network drives are consistently backed up and retained for 30 days.
- * is the application you use to recover a file from the backup.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.
Back to the Archive Drive section
Security Information: Archive Drive
Your folder on the Archive Drive is available according to the permissions set on folder. These permissions are set up when your folder is created and the permissions are set according to your wishes expressed at the time you were consulted.
Through the use of Extensis you may publish a website to broaden accessibility to your collection without compromising copyright. Contact the and ask to be contacted by the Digital Asset Manager of Learning and Technology Services.
Never share your password to your university account.
Back to the Archive Drive section
Tree Size Pro Analysis: Archive Drive
is designed to provide information about files which will help you decide whether to delete them, move them to another location, or keep them in their current location. A TreeSize Pro analysis of your folders in this storage space may be helpful as you monitor your usage.
Back to the Archive Drive section
Storage Increase Request for Your Folder on the Archive Drive
Since storage space on the Archive Drive is due to an agreement between your department and Learning and Technology Services, any increase in storage space requires modifying the agreement. Contact your department chairperson who will talk with the LTS digital asset manager.
Back to the Archive Drive section
Description: Email Account
Every student, instructor (including emeritus) and staff member has a UWEC email account. Everyone should check their UWEC email account on a regular basis as it is a common means of University communication. If you choose, you may * your UWEC email to another email account.
Alumni will have access to their UWEC email account for up to 1 year after graduation. Before this expires, they may also sign up for the Blugold For Life forwarding service to forward emails to another account. The Blugold For Life service does not have an expiration.
*This link will take you to My Blugold. Select My Info, and then select the link, My Email Forwarding.
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Quota Information: Email
All accounts begin with a 500 MB quota.When you use 480MB, you will receive an email notification that your space is approaching your quota. Once you have reached 490 MB, you can no longer send email. When you reach 500 MB, you will neither receive nor be able to send email. Quota increases are available. Students are granted a one time increase to 1GB. Instructors and staff are granted increases on an as needed basis. To request an increase, call the Help Desk, 836-5711.
Using webmail, you may hover over your name at the top of the left panel and a meter will appear telling you how much of your quota is used.
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How to Access Your Email
UWEC Webmail is the standard for accessing your UWEC email on and off campus. Webmail can be accessed from any computer that has an internet connection and a up-to-date web browser. To access Webmail, use your web browser to navigate to http://webmail.uwec.edu
Outlook - University owned office Windows computers will have the Outlook email client available for use. This software offers access to University email while also providing additional tools that instructors and staff will find useful for inter-campus communication. Outlook is not currently available in lab and classroom environments. You will find the application in the in the All Programs menu of your Start menu. Just look for the Microsoft Office 2007 folder in the Common Applications folder.
Entourage - University owned office Macintosh computers will have the Outlook email client available for use. This software offers access to University email while also providing additional tools that instructors and staff will find useful for inter-campus communication. Outlook is not currently available in lab and classroom environments. You will find the application in the Applications folder of your Macintosh HD. Just look for the Microsoft Office 2008 folder.
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Email Recovery Information
Outlook and Webmail allow you to recover emails you have deleted from your "deleted items" folder.
- How to recover items deleted from the deleted items folder,
- How to recover items deleted from the deleted items folder,
related to working with your deleted items folder.
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Security Information: Email
Password security is the most important way you can make sure your information is secure.
If you are off campus, you may . Although you are using webmail to change your password, your password is changed for all university uses including logging on a computer.
Protect your email by logging off your email account.
Never share your password to your university account.
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Analysis of Your Email Storage
Webmail - Hover your mouse over Your Name on the left hand side of the Webmail window to see the amount of space you are currently using. Call the for more detailed information.
Outlook - Right click on your Mailbox and select Properties for "Mailbox-...". Click the Folder Size... button to determine the size for your mailbox folders..
Entourage - Right click on your username, Select folder properties and then click on the storage tab.
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Storage Increase Request for Email
Instructors and staff quotas are initially created with a quota of 500 MB. Iincrease are granted as needed. To request a quota increase, contact the at 836-5711.
Student quotas are established by the student senate. The current quota for students is 500 MB with a onetime request for an increase to 1GB..
Back to the Email section
