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Complex Thoughts

Evaluation

A good way to make sure that your organization is on the right track is to evaluate your organization. This should take place at least once a year (more frequently if problems occur). Good times to evaluate are before officer transition and during goal setting sessions. Here are some basic questions with which to start:

Ask more specific questions which relate to your organization. Be sure to answer these questions with specific examples.

EVALUATING YOUR MEETINGS FROM TIME TO TIME IS ALSO IMPORTANT:

FOR MORE INFORMATION ON EVALUATIONS, CHECK OUT THE COMPLEX RESOURCE FILE AND THE ACTIVITIES AND PROGRAMS RESOURCE LIBRARY. MEETING EVALUATION FORM

Criteria 0 (low) to 10 (high) rating

PREPARATION

  1. Members informed ahead of time _____
  2. Members fully prepared for their role and contribution _____
  3. Members committed to dealing with common issues _____
  4. Comfortable, uninterrupted, set-up room _____
  5. Meeting started on time _____
  6. Clear, well-presented agenda _____

ORGANIZATION

  1. Agenda followed efficiently with flexibility _____
  2. Focused on one issue at a time _____
  3. All viewpoints of each issue fully considered before moving on _____
  4. Smooth dialogue occurred throughout the meeting _____
  5. Good pace maintained reflecting group momentum _____

PARTICIPATION

  1. Members actively contributed to a balanced membership _____
  2. Members clearly presented their genuine ideas and feelings _____
  3. Members listened attentively to other’s ideas _____
  4. Members responded directly and constructively to others’ input _____
  5. Spontaneous combination of creative energy and thought stimulated full disclosure _____

CLIMATE

  1. Spirit and emotional level of group was high _____
  2. Discussion dealt with issues and their solution, not personalities and their conflicts _____
  3. Individuals accepted others’ viewpoints without personal attack _____
  4. Members supported the leaders as they guided the group _____
  5. Disruptions and interruptions were smoothly disposed of _____

CLOSURE

  1. Final judgment suspended until all input tapped _____
  2. A summary of the meeting’s goals was stated_____
  3. Discussion steered effectively to consensus and then stopped _____
  4. Action items clearly announced and documented _____
  5. Follow-up monitoring mechanism established _____
  6. Meeting ended on positive feeling and mutual understanding _____
  7. Leader was consistent with meeting agenda and flow from one speaker to another _____
  8. You felt the you gained something new from this meeting _____
  9. Your overall opinion of the meeting, in a positive view_____

Remember to also ask open-ended questions and answer with examples.


Excellence. Our Measure. Our Motto. Our Goal.