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Guidelines to Submit Material for Report on Publications 

The purpose of the Report on Publications (RoP) is to illustrate the contributions that the faculty and academic staff at the University of Wisconsin-Eau Claire have made as indicated by their scholarly publications and presentations, creative achievements, scholarly awards, faculty/student research collaborations, and grant awards.

The Report has two parts: "Publications, Presentations and Awards" is a text document that lists publications, conference presentations, and other scholarly achievements. These citations are submitted by faculty and staff, and will be based on the calendar year (January 1- December 31). "Grants," which is in a spreadsheet format, displays extramural and system grants, sabbatical leave awards, and internal grants for faculty research, student-faculty research, and student conference presentations. These will be drawn from ORSP records and will be based on the fiscal year (July 1 through June 30).

Items You Should Submit for the RoP Publications, Presentations and Awards

Within the bounds of editorial discretion, the following employment-related publications and creative achievements of professional relevance and importance that meet recognized standards in their professional fields and have been edited or reviewed by others will be catalogued:

  1. Articles/essays editorially reviewed and published in scholarly journals or in the proceedings of professionally-recognized organizations.
  2. Books or essays/chapters in books that have been editorially reviewed and published.
  3. Fiction (e.g. poetry or prose) and translations that have been editorially reviewed and published in scholarly journals or in books.
  4. Musical compositions that have been performed in a full recital/concert or in a significant stage production and/or editorially reviewed and published.
  5. Pamphlets, booklets, guidebooks, monographs, and substantive/final reports written for institutions, agencies or conferences. They must show the applicant’s name, and they must have been editorially reviewed, published, and library-circulated.
  6. Patents.
  7. Photographs, slides, and artwork in a published work that has been editorially reviewed.
  8. Reviews of published works, creative achievements, and non-print media editorially examined and published in scholarly journals/books.
  9. Publications and creative activity in any media that attempts to translate difficult concepts to a 'common' audience that has been editorially reviewed and published.
  10. Invited off-campus performances or shows in the arts, e.g. adjudications, exhibitions, full recitals, full stage productions, significant solo and concert performances.
  11. Non-print scholarly media, e.g. podcasts, computer software, film, sound recordings, video programs, etc., that is publicly available with either for-profit or nonprofit distribution.
  12. Scholarly presentations at professional conferences, e.g. oral presentations, poster presentations, performances.
  13. Faculty-mentored student scholarly or creative projects that have resulted in a tangible product not included in the RoP in other ways, such as a paper, a poster, a presentation, a non-print media form, a musical composition, a new chemical compound, etc. *This category includes independent studies mentored with undergraduate and graduate students, directed studies, and internships mentored by faculty/academic staff.  Class assignments and projects should only be included if they have unusual/significant products e.g. a patent.
  14. External awards received for scholarly activity, such as "best paper" at a conference.


Items You Do Not Need to Submit

The following items will be automatically included in the spreadsheet:

  • Sabbatical leaves
  • University Research and creative Activity (URCA) grant awards
  • Graduate Student Research and Scholarly and Creative Activity grant awards
  • Extramural and UW-System grant awards
  • Faculty-student research collaboration grant awards. including those funded through the Diversity Mentoring program
  • Summer Research Experiences for Undergraduates grant awards
  • Small Research grant awards
  • International Fellows Program grant awards
  • Student presentations funded through ORSP (UW-System Symposiums, NCUR, posters in the Rotunda and professional conferences)
  • CERCA and Provost's Honors Symposium


Items Not Eligible for Submission:

The Editorial Advisory Board reserves the right to exclude entries that do not appear to be of scholarly or professional nature and that do not appear to have been editorially reviewed. Do not submit:

  • Testimonies before legislative bodies
  • Someone else’s work of which you are the subject
  • Correspondence courses
  • Guest lectures at other institutions
  • Course syllabi
  • Graduate student theses and dissertations
  • Adjudications, clinics, exhibitions, performances, talks or productions that are primarily public service events rather than scholarly achievements.
  • Feature stories in newspapers and magazine articles may be submitted only if they have a byline, if they are employment-related and of professional relevance and importance, and if they meet the standards in their professional fields.  
  • Unedited opinion pieces such as blog posts
  • Items still in press or research currently in process

Submission Instructions

Please simply email your citations – preferably in a Word document – to us ( with subject line “RoP.”  Citation dates should fall between Jan. 1, 2014 and Dec. 31, 2014. You may also submit eligible items that were not submitted to last year’s Report. Submit your entries to us (see instructions below) as soon as is convenient for you.

Be sure to check your citations for accuracy and completeness, as they will be placed in the Report in the form you submit them and will be viewable on our website. Please divide your submissions by the following categories:  

          1) peer-reviewed publications, 
          2) conference presentations, 
          3) other items listed above that do not fall into the previous two categories, e.g. awards, patents, etc. (Indicate clearly what they are.)

Feel free to use the standard formatting of your discipline, but PLEASE indicate UW-Eau Claire faculty/academic staff in bold, undergraduate student co-authors in bold/italics, and graduate students in bold/underlined. Any non-UW-Eau Claire collaborators should be in plain text, but it would be useful (not necessary) to indicate their institutional affiliation.


We appreciate your assistance in documenting your articles, books, presentations, and other scholarly and creative achievements.

Please email ORSP or call 836-3405 if you have any questions.