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Summer Extramural Grant Development 

A. Purpose and Overview

This program is designed to provide stipend support during the summer for the purpose of developing extramural grant proposals for submission to agencies outside of the University of Wisconsin System. Summer appointments under this program provide $2,000 stipends. Applicants should check with their Department Chairs in the event that an overload needs to be requested if they are also teaching or have an extramural grant during the summer. Modest expenses for student help, travel, and database searches may also be awarded. This grant carries the expectation that a completed proposal will be forwarded to the appropriate funding agency for the first review cycle following the completion of the Extramural Grant Development award.

The UW System also has a grant program with a similar intent; however, this UWS program is currently On Hold. The Release Time Grant program provides $3,500. The resulting grant proposal must be a request for more than $50,000. Application deadline is open. Applicants are encouraged to apply to both programs but may only receive one. NOTE: If you are applying for the UW System Release Time Grant, funding is available by fiscal year on a first come, first serve basis. Click here for the program guidelines and application form.

B. Eligibility

Faculty and academic staff with .5 FTE or greater appointment are eligible to apply if they meet the following criteria: (1) will hold an appointment at UW-Eau Claire during the academic year following the award, (2) have not received a notice of non-renewal, and (3) have complied with all requirements of previous UW-Eau Claire grants/awards. NOTE: Preference may be given to first-time Summer Extramural Grant Development applicants.

C. Writing Guide

The proposal consists of:

  • Summer Extramural Grant Development form.
  • Applicants must clearly explain and justify all requested expenses in the budget explanation section of the form.
  • A Narrative (2-4 page word-processed document attached to BPLogix form, with page numbers) addressing each of the following:
    • Objectives, significance and funding potential of the proposed project.
    • Description of your prior experiences with extramural grants. For example, explain how an SEGD award will help either a) launch your extramural grant-writing activities or b) pursue a new direction, such as a new sponsor or research topic, in extramural funding.
    • Plan and timeline for proposal development and submission.

The Summer Extramural Grant Development application will now be processed in the BPLogix eForm system using electronic stamps associated with your university ID as your signature. For more information about BPLogix and instructions, see our Eforms page. Click here to log in to BPLogix using your UW-Eau Claire ID and password.

Initiating the Eform
To start the form, go to the 'Start New Form' tab in BPLogix. Then select ORSP to pull up the list of forms (Select ORSP-Summer Extramural Grant Development. Fill out the form. The narrative can be uploaded as an attachment to the form. Select the names of the individuals in the routing order area at the bottom using the userpicker button. This must be done prior to submitting the application to ensure that those in the routing process have access to the form to approve it.

Submit the application when complete. When you click 'Submit' or 'Send', the form will be routed to the next person in the workflow who must approve the form before it is sent to ORSP (e.g., Faculty/Staff Initiator sends to Chair, Chair sends to Dean, Dean to ORSP). The initiator should receive an email that confirms the form has been submitted along with a PDF of the form. When first submitting the form, the initiator will receive an email that confirms the form has been submitted along with a PDF of the form. If you do not receive the email or have any questions about this, please contact ORSP or 715-836-3405. NOTE: Any person in the workflow can convert the form to a PDF format by selecting "Print" at the bottom of the form, and printing to Cute PDF.

If you need to pause before finishing the form, click "Save to Edit Later." The form will remain accessible in the 'My Tasks' section (homepage) of BPLogix. Once you submit the form, it may be tracked, but NOT changed, in the 'View Forms in Process' section while it is being reviewed by others. NOTE: If you keep opening forms from under the 'Start New Form' section, you will have several duplicate forms. Try to avoid this. You may delete duplicate forms by opening the form under 'My Tasks' and clicking the button at the bottom "Delete Form and Workflow."

D. Deadline for Application

Applications are due by March 2 to the dean (or equivalent).