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Special Collections & Archives

Collection Development Policy

Special Collections Goals

The goals of Special Collections are to:

  1. Preserve and organize all collections according to current archival and library standards.
  2. Continually improve intellectual control over and access to the collections, including integrating Special Collections holdings into the information systems of the library and university and developing new information services.
  3. Enhance all collections through supplementing the university's archives with related historical materials, assisting the Wisconsin Historical Society in acquiring additional historical records related to the Chippewa Valley, and further developing the Rare Book Collection.
  4. Provide curricular services and other academic support to the university; create a heightened awareness of the Area Research Center as a laboratory for faculty/student collaborative research in the humanities and social sciences.
  5. Provide outreach services to local historical and genealogical societies, museums, libraries, archives, and schools; develop a firm working relationship with local historical societies in the ARC region so that the ARC can serve as a catalyst for sound local history research; publicize holdings.
  6. Develop long-range plan for revision of retention periods for university records and keep Records Management Manual updated.
  7. Collection development is aimed at meeting the needs of a variety of constituencies: university administrators, students and faculty, and the general public of the Chippewa Valley.

University Archives

The specific mission of the University Archives is to:

  • Appraise, collect, organize, describe, interpret, and preserve the university's official permanent records as well as related historical papers.
  • Provide access to these records and papers.
  • Provide information and academic support services to the administration, faculty, students, and others interested in the institution's history.

For the University Archives, collection development seeks to document the activities and functions of the university community, including administration, staff, students, and faculty. The four major areas of interest are:

  1. administration of the university,
  2. intellectual life on campus,
  3. student life and activities, and
  4. university/community relations.

Documenting the campus environment and "culture" is particularly difficult; efforts are ongoing to capture it through personal manuscript collections, oral and video history, photographs, and tapes of presentations. Preservation of electronic records is a major concern.

Area Research Center

The specific mission of the Area Research Center is to:

  • House and maintain the six-county regional collections belonging to the Wisconsin Historical Society, that document the social, business, economic, demographic, political, governmental, and administrative history of the Chippewa Valley.
  • Make these collections available to the university community and the public.
  • Provide access to the Wisconsin Historical Society's collections through the Area Research Center Network.

Development of Area Research Center collections involves documenting the history of the six counties of the Chippewa Valley through public records, private papers and manuscripts, oral history, photographs, and maps. Collecting is a joint responsibility of Special Collections and the Wisconsin Historical Society.

Three levels of collecting activity have been identified for the state's Area Research Centers:

  1. actively soliciting collections by developing and pursuing leads,
  2. accepting unsolicited offers of materials, and
  3. referring leads for materials inappropriate for our collections to other repositories.

Among topic areas of interest are the arts; agriculture; communications; industry, business, manufacturing, and the professions; labor; the military; natural resources; politics and government; populations; religion; recreation and leisure; settlement; social organization and activity; and transportation. A collecting agreement exists among the Area Research Center, the Chippewa Valley Museum, and the L. E. Phillips Memorial Public Library, signed on 30 October 1989.

Local History Book Collection

The Local History Collection consists of local and family histories, church and organizational histories, city directories, genealogical reference works, centennial commemorative booklets, regional materials published privately or in small quantities and which are difficult to replace, and other resources useful for conducting research in Special Collections. Such materials "will be housed in the Area Research Center if they pertain to the Center's geographic region" defined as Buffalo, Chippewa, Clark, Eau Claire, Rusk, and Taylor counties.

Works are added to the collection through donations or limited purchase of appropriate materials. The draft policy statement asserts that "this policy is meant to be very limited in scope, and generally should not be applied to traditionally published book materials. The Library may seek duplicate copies for the open stacks if the copies shelved in the ARC are in demand."

Rare Book Collection

The specific mission for the Rare Book Collection is to:

  • Provide access to, security for, and preservation of McIntyre Library's Rare Book Collection.
  • Collaborate in Rare Books collection development.

Adding to the Rare Book Collection is not an active priority. We rely on unsolicited donations for the most part. The official policy states that "the Library accepts rare items as gifts, but actively seeks only those items germane to the local or regional area covered by the Area Research Center, or those items which support curriculum and research at UW-Eau Claire."

Records Management Program

The specific mission of the Records Management Program is to:

  • Schedule all university record series.
  • Supervise destruction and recycling of temporary records that have reached the end of their life cycle.
  • Develop and implement records management procedures.