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Email

Often when working in Desire2Learn, you will need to contact students, co-instructors, or academic assistants. Desire2Learn offers easy access to email. You can also spell check your messages and send attachments.

By default, the email tool in D2L is linked to your UWEC email account. If you would prefer, you can specify an alternate email address to use instead of your UWEC email. To do this, see Customizing Email Settings below.

Note: A copy of a sent message does not, by default, appear in the Sent Items of your UWEC (or alternate) email account. You must either copy yourself on messages sent from D2L's email tool or customize your settings to save a copy of your outgoing messages. Sent copies will then appear in your UWEC (or alternate) IN box.

Sending an Email Message


Sending an email message in Desire2Learn is quick and easy. The email will be sent from your UWEC email account unless you have customized your settings differently. Look for the Email button in the Classlist and Groups tabs. Simply select the person(s) you want to email and click the button. These instructions will explain how to send an email from the Classlist.

There are two ways to send an email message from Classlist. Both are described below.

Sending an Email to Selected Users


  1. From the Classlist, select the member(s) of your class that you want to email by checking the box to the left of their name.

    Note: A class member is selected when a checkmark appears before their name.
    You can also check the box to the left of the email icon to select everyone on the classlist.

  2. Click Email email button.
    A Compose New Message window opens with the Bcc text box completed.

  3. In the Subject text box, type the subject of the message.

  4. Optional: To indicate the message's level of importance to the recipient, from the Priority pull-down menu, select either Low, Normal, or High.

  5. In the Message text box, type the desired message.

  6. When the email is ready to send, click Send.
    Note
    :
    To spell check your message before sending, click Spell Check. spellcheck For more information, see Using Spell Check.

  7. Note: A copy of a sent message does not, by default, appear in the Sent Items of your UWEC (or alternate) email account. You must either copy yourself on messages sent from D2L's email tool or customize your settings to save a copy of your outgoing messages. Sent copies will then appear in your UWEC (or alternate) IN box.

Sending an Email to All Users



  1. In Classlist, click the Email button.

    Classlist Email

  2. A list of all the users will appear. Click Create Message. A Compose New Message window opens with the Bcc text box completed.

  3. In the Subject textbox, type the subject of the message.

  4. Optional: To indicate the message's level of importance to the recipient, from the Priority pull-down menu, select either Low, Normal, or High.

  5. In the Message text box, type the desired message.

  6. When the email is reading to Send, click Send.
    Note
    : To spell check your message before sending, click Spell Check spellcheck

    Note:
     A copy of a sent message does not, by default, appear in the Sent Items of your UWEC (or alternate) email account. You must either copy yourself on messages sent from D2L's email tool or customize your settings to save a copy of your outgoing messages. Sent copies will then appear in your UWEC (or alternate) IN box.

 

Customizing Email Settings


When sending emails using Desire2Learn, you may want to change your signature or the address your recipients reply to. The Settings option allows you to perform these changes.

  1. Access your Personal Menu by clicking on the dropdown menu next to your name on the top right Navigation bar, and click Account Settings.

    Select Account

  2. Click on the Email tab. The Email Options pane appears.

  3. Check the "Send a copy of each outgoing message to username@uwec.edu" box.
    Email Options Pane

  4. To create a signature for outgoing messages, in the Email Signature text box, type the desired signature.

  5. Optional: To change the font attributes of your email signature, click in the Email Signature text box to activate the HTML editor.

  6. Click Save.

Using Spell Check


Checking a message's spelling is always a good idea, but it may not catch all mistakes; you should also read through the message before sending it.
See Using Spell Check.

Working with Attachments


To send an attachment with your email message, follow these steps:

  1. Prepare the desired email message.

  2. In the Attachments section, click Browse...
    The Choose File to Upload dialog box appears.

  3. Navigate to and select the file you wish to attach.

  4. Click Open.
    The file appears in the text box of the Attachments section.

  5. Optional: To add another attachment,
    1. Click Add.
      A second text box appears in the Attachments section.
    2. Next to the second text box, click Browse...
      The Choose File to Upload dialog box appears.
    3. Navigate to and select the file you wish to attach.
    4. Click Open.
      The file appears in the second text box of the Attachments section. 

       
  6. Optional: To remove an attachment, next to the attached file to be removed, click Remove File.

  7. When the email is ready to send, click Send.

    Note: To spell check your message before sending, refer to the Using Spell Check directions above.

Help Desk

For more information or to request a service, contact the LTS Help Desk:
HelpDeskLogo715-836-5711 | helpdesk@uwec.edu | OL1106

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