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Dropbox

The dropbox allows students to submit assignments electronically. Assignments are stored in D2L so you may view submissions there without having submissions fill your email Inbox. You can open student submissions individually or download multiple submissions at one time, save them in a convenient location, and then review them later outside of D2L. You can link a grade item to your dropbox so you can grade submissions in the dropbox; the scores are then pushed to the gradebook.

This page explains how to do the following tasks:

Creating a Dropbox


Before students can submit assignments electronically in your D2L courses, you must create a dropbox folder. It is recommended that a dropbox folder be created for each assignment in the course.

  1. On the navigation bar, choose Dropbox.

  2. Press New Folder.

  3. In the Name text box, type a name for the folder.
    Example: Week 1 Assignment.

  4. Optional: Select a Category for the folder.

  5. Optional: Toward the bottom of the page, you will see the Submission Options section. Click Show Submission Options to view details.

    Dropbox Submission Options

    By default, the number of files a student is allowed to drop per submission is unlimited. You may change that if you wish.

  6. Press Save.

    Note: To edit an existing dropbox folder, click Edit in the dropdown menu to the right of the item's title. To delete a dropbox folder, select Delete from the More Actions dropdown menu. Then check the checkbox in front of the folder to be deleted and press Delete Selected.

Linking the Dropbox to Grades


If you use the Grades tool in D2L, you may want to link the dropbox and grades so that students can view their grade and feedback in both areas. To link a new grade item to the folder:

  1. Click the dropdown arrow next to the dropbox you want to link and select Edit.

  2. Click the Grade Item dropdown arrow and select a grade item from the list. Or, click [New Grade Item] to create a new grade item for this dropbox.

  3. In the Out Of text box, specify the point value for this assignment. The point value indicated for this dropbox folder should be identical to the point value for the grade item in the D2L gradebook.

  4. Press Save.

IMPORTANT NOTE: In order for the score and feedback to appear in both Grades and the Dropbox, grading MUST be done in the dropbox, not in the gradebook. If you enter grades in the gradebook, any time you then "Publish Feedback" in the dropbox area, the grades entered in the gradebook will be overwritten and you will lose them. See "Leaving Feedback" below for more information. 

Leaving Feedback


After students have submitted work to a dropbox, you can leave feedback on the submissions. In D2L version 10.3, instructors can also leave feedback in the dropbox for non-submitting students, that is, those who submitted the assignment outside of D2L or who did not complete the assignment at all.

  1. On the navigation bar, select Dropbox.

  2. Click the name of the dropbox and scroll down to view students who have submitted the assignment.

  3. Single click on the Evaluate link at the right of the student's name.
    Note: If you double click on this link, you will not be able to access the feedback pane!

    Evaluate link in dropbox

  4. If the student has left an assignment in a format compatible with the viewer (.doc, .docx, .ppt, .pptx, pdf, .jpg), you will be able to view the student's submission in the dropbox document viewer in the left pane and leave feedback in the right pane at the same time.

    Feedback Page

  5. Click the link to the file in the panel on the left.

    Submission View

    OR: To download the file, choose Download All Files below the file link to save the student's file(s) to your computer:

    Dropbox Download All Submissions button

  6. If the folder is linked to a grade item, in the Evaluation text box in the right pane, type in the student's grade.
    feedback

    Note: In order for the dropbox to link with grades, a numeric score must be entered.

  7. Type your comments in the Feedback text box in the right pane.

  8. Optional: You may also record audio feedback via D2L or you can upload an audio file if you'd like. Review the Audio page for more information. If you use audio, ensure that students with disabilities have equal access by providing a text equivalent. 

  9. You have several options to complete your grading and feedback. 
  • To publish your feedback so the student can see it immediately, click Publish Feedback.

  • If you would prefer that all of your students receive their feedback after you have finished grading all submissions in this dropbox, press Draft Feedback. This will save a draft of your feedback for publication at a later time.

    • If you choose to save a draft, you can return to the list of folder submissions, click Finish at the bottom of your screen or press Back To Submissions at the top of your screen.


    • Once you have completed grading and leaving feedback and want to make the grades and feedback visible to students, return to the list of folder submissions by clicking on the dropbox name. Click the checkbox at the top of the list to select everything in the list.

      Select All

  1. Then, press Publish Feedback and all your drafted feedback will become available to individual students at the same time: Publish All Feedback.

Leaving Feedback for non-submissions/external submissions


In D2L version 10.3, instructors can leave feedback in the dropbox for students who submitted the assignment outside of D2L or who did not complete the assignment at all.

  1. On the navigation bar, press Dropbox.

  2. Click on the name of the specific dropbox. 

  3. D2L displays, by default, the students who have submitted to the dropbox. To see the students who have not submitted to this dropbox, choose Users without submissions from the Submissions dropdown menu above the list of student names, then click on the magnifying glass icon to the right of the search field:

    Dropbox 10.3 Submissions search

  4. When the results appear, single click on the Evaluate link at the right of the student's name.
    Note: If you double click on this link, you will not be able to access the feedback pane!

    Evaluate link in dropbox

  5. If the dropbox folder is linked to a grade item, in the Evaluation text box in the right pane, type in the student's grade.

    feedback

    Note:
    In order for the dropbox to link with grades, a numeric score must be entered.

  6. Type your comments, if any, in the Feedback text box in the right pane.

  7. Optional: You may also record audio feedback via D2L or you can upload an audio file if you'd like. Read the Audio page for more information. If you use audio, ensure that students with disabilities have equal access by providing a text equivalent.

  8. You have several options to complete your grading and feedback.
  • To publish your feedback so the student can see it immediately, click Publish Feedback.

    • If you would prefer that all of your students receive their feedback after you have finished grading all submissions in this dropbox, press Draft Feedback after grading each student. This will save a draft of your feedback for publication at a later time.

    • If you choose to save a draft, you can return to the list of folder submissions, click Finish at the bottom of your screen or click Back To Submissions at the top of your screen.

Retracting Feedback


Once feedback has been published for a dropbox submission, it is possible to retract feedback on an individual basis.

  1. On the Navigation bar, choose Dropbox.

  2. Click the name of the dropbox folder and find the student you wish to work with. To the right of the student's name you will see Published Feedback. This indicates that the submission has already been graded and the feedback made available to students. Click this link.

  3. You will now see the student's submissions(s) on the left and your feedback/grading panel on the right. To retract the published feedback, click Retract at the bottom of the feedback pane on the right.

  4. A dialogue box will appear asking if you are sure that you want to delete the feedback. The only feedback that will be deleted is the feedback found on the page you are currently on. Click Yes to proceed with the deletion.

    Retract Confirmation

  5. You will automatically be returned to the folder submission page. Retracting feedback clears both the grade and feedback previously submitted in the dropbox.

    Note:
     Retracting feedback will only clear the points grade and comments in the Dropbox tool. Deleting the feedback and grade must be done in the gradebook separately.

Downloading Multiple Student Submissions


In version 10.3, grading submissions to the dropbox is simpler than ever! This version allows instructors to return annotated student files in bulk to dropbox folders. The proper student file(s) will be attached to each user's submission evaluation.

Process overview:

  1. Download the student submission files from a dropbox to a zip (compressed) file and save the file in the desired location on your computer.
  2. Extract the files, open each document, enter your comments, and save each file without changing the file names of the individual files.
  3. Zip the graded student files and upload the zip file to the dropbox.

You can download more than one dropbox submission at one time. See the Downloading Multiple Dropbox Submissions video or read the steps below.

  1. On the navigation bar, choose Dropbox.

  2. Click a folder name.

  3. Check the checkboxes for students whose assignments you want to download:

    1. On the Users tab, select the checkbox beside each user or group with dropbox files you want to download.

    2. On the Files tab, select the checkbox beside each file you want to download.

      Note: You may select all users or files by clicking on the checkbox Dropbox Select All checkbox with Download button above or below the list of users or files.

  1. Press Dropbox download button above or below the list of students or files.

  2. A dialog box appears. Click on the link and save the zip file.

  3. Navigate to the zip file, open it, and press Extract all files, saving in the desired location on your computer. You may rename the Zip folder if you prefer.

    Note: This process renames each downloaded submission file to include a unique user ID, the user's name, or the group's name along with the submitting user's name, and the submission date and time.

    Warning: If you want to leave feedback directly in a downloaded document and attach it to a user's dropbox submission evaluation using the bulk upload procedure, do not rename the individual files within the zip folder when you save your changes. This ensures a successful upload and the proper distribution to students.

  4. You can open the index to see what files are included. Open each extracted file and leave your feedback (using Insert Comments in MS Word, for instance) in each student's submission.

  5. Save your changes without changing the file name for each student's submission.

Uploading Graded Files (in bulk)


If you download user submissions as described above in the Download section, then leave feedback within the documents (e.g., Insert Comments feature in Word documents), you can then upload the annotated documents in bulk to the appropriate dropbox folder so they appear as attachments to each user's submission evaluation.

See the Downloading Multiple Dropbox Submissions video to learn more about the download and upload process.

To ensure successful distribution to students, retain the individual filenames created in the bulk download (i.e., the documents within the Zip file) after you enter and save your feedback.

  1. In the Dropbox tool, click on the name of the folder for which you will evaluate submissions.

  2. OPTIONAL: Create a zip file containing the graded documents.

  3. Press Dropbox Add Feedback Files Button  at the top of the page.

  4. Press Upload (or you may drag and drop if your browser supports it) your zip file to return the graded results to the right students.

    • If you did not zip the files, you may upload (or drag and drop) individual graded files one by one or in a group.

    Note: If you upload a zip file containing dropbox submissions you previously downloaded, your zip file structure must be identical to the bulk submission download, and file names within the zip file should remain unchanged. This ensures the automatic distribution process runs smoothly.

    Note:
    Internet Explorer 9 and older versions of that browser do not support dragging and dropping files from your desktop into D2L’s Learning Environment; use the Upload button to return files to students.

  5. By default, the system overwrites duplicate upload files. Clear the Overwrite duplicate files check box if you want to retain duplicate files.
  6. Press Dropbox Add Button in the lower left of the Add Feedback Files dialog box.

  7. Processing occurs. Wait for confirmation that the process has ended.

  8. Feedback files that do not automatically distribute display in the Distribute Feedback dialog box so you can manually choose the recipient:

    1. Click on a filename.

    2. Student names will appear.

    3. Click on the name of the student to whom you want to send the feedback.

    4. Repeat for each file listed on the Leave Feedback on Submission dialog box

Restoring Deleted Dropbox Folders


If you accidentally delete a dropbox folder, you may restore it in your course. Restoring a folder restores the submitted files, if any, in the folder.

  1. Choose Dropbox on the course navigation bar.

  2. Click on the More Actions button; choose Dropbox 10.3 Restore icon Event Log from the dropdown menu.

  3. Click Restore beside the folder you want to restore.

For more information or to request a service, contact the LTS Help Desk:
HelpDeskLogo715-836-5711 | helpdesk@uwec.edu | OL1106

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