print header

Classlist

The Classlist displays users and their roles in your course. You can view a report of users in each role, add users, change users' roles, and send email messages to users from the Classlist.


For more information about the Classlist, watch the tutorials on Enrolling Participants in a Course and Changing Roles of Participants in a Course.

All, Student, and Staff Tabs


The ALL tab of the Classlist displays all users in the course alphabetically by last name, regardless of role. You can choose the Staff and Student tabs to see only staff or only students. You can also click on Last Name or First Name above the list of names to sort by first or last name, in ascending or descending order as you prefer.

  1. On the navigation bar, choose Classlist.

    classlist

  2. One feature you will see in any tab, is the Date Last Accessed column. This will display to instructors the date and time that students in the course last accessed this D2L course.

    NOTE: Students cannot see this column in their view of the Classlist.

  3. To see only staff, choose the Staff tab.

  4. To see only students, choose the Student tab.

Classlist Report


View the Classlist Report for a summary of the number of users enrolled in each role in your class and the details of withdrawals that have occurred.

  1. On the navigation bar, choose Classlist.

  2. Click Enrollment Statistics
    A summary appears showing the number of course participants by role in the course, followed by a list of users who have withdrawn from the course.

Add Participants



Enroll Participants Individually in D2L

You can add students, academic assistants, colleagues, and other individuals to your D2L class. Watch the Enrolling Participants in a Course video, or follow the steps below.

  1. On the navigation bar, choose Classlist.

  2. Click the Add Participants Add Participants dropdown menu.

  3. Choose Add an existing user from the list of options (any current UWEC faculty, staff, or student is an existing user).

  4. Type the person's first name and last name (do not include a comma) or username in the Search For field » press the magnifying glass icon to the right of the search field.

    NOTE: Usernames work best, because multiple UW-Eau Claire users may have the same first and last name. If the first name and last name are entered in the search field, be careful about nicknames. Use William rather than Bill, for instance.

  5. Click the checkbox for the correct user.

  6. From the Role pull-down menu to the right of the person's name, select the desired role.

    Role Access
    Instructor Full access to the course.
    Student
    Can access active D2L courses between the start and end dates of the course, can read and download Content, take quizzes, submit files to Dropbox, view own grades
    Guest Can view materials in Content.
    Academic Assistant Full access to the course.
    Academic Assistant 2
    Full access to the course excluding grade access.
    Generic Student
    Same access as enrolled students, but can access the course outside start and end dates. Meant to be used by instructors to view their courses from the student perspective.
    NOTE: Do not enroll a student taking the course for credit as a Generic Student.


  7. Press Enroll Selected Users.

Import a Group of Participants

Instructors and Academic Assistants are now able to enroll a group of users simultaneously in D2L courses by importing users from a .txt or .csv file rather than enrolling users individually.

There are several requirements you must meet to ensure a successful import:

  • Users must already exist in the D2L user database, which includes all current UWEC faculty and students.

  • Each user must have a username and a role name in order to be enrolled.

  • Usernames and role names must be spelled correctly.

  • Only one line can be used for each user.

    • In a .txt file: Use a comma to separate the two fields for each user. Remove any blank lines in the .txt file
      EXAMPLE: Bagginsls, Student

    • In a .csv file: Use one line for each user with each piece of information in its own cell

      EXAMPLE:
      CSV

If you are unsure how to create these file types, the directions for a creating a .txt file and creating a .csv file are found below.

Once your file is ready to go, follow the directions below to import the users into D2L:

  1. Click Classlist on the navigation bar

  2. Click Add Participant and select Import users from a file on your computer

    Classlist txt import

  3. From the page that appears, browse to the desired file, select it, and click Open.

    NOTE: On the Import Users From File page you will see an option to send an email to existing users. This option is not advised.

    Classlist Import

  4. Click Import

  5. If there are any errors with the file they will be displayed now for specific users. You can click Add More Participants to return to the Import Users page. Before attempting to add again, open your .txt or .csv file, find and correct any problems that may exist, and save it. Then you may retry importing the list.

  6. If there were no errors, you will instead see a screen confirming that the users were enrolled successfully. Click Done to return to the Classlist or Add More Participants to return to the Import Users page.

    Confirmation

Create a File to Import Participants

Below are more detailed instructions for creating .txt and .csv files that may be used to import a group of users as participants in a course.

Create a .txt File

You can create a .txt document directly using either Notepad on a Windows computer or TextEdit on a Mac.

  • To find Notepad on a Windows machine, click the Start menu icon in the lower left corner of the screen. In the Search programs and files area type Notepad. You can then choose Notepad from the program search results and type your list directly into Notepad.

  • To find TextEdit on a Mac, click the magnifying glass at the top right corner of your screen. The Spotlight search box will open. Type TextEdit in the box and choose it from the displayed results. You can then type your list directly into TextEdit.

NOTE: When working in Notepad or TextEdit, use a comma to separate the two fields for each user; no space is needed between the username and role. Remove any blank lines in the .txt file.

EXAMPLE: Bagginsls,Student

You may also work to create your list in Microsoft Word, then save it as a .txt file. You can follow the following directions on either a Windows computer or a Mac.

  1. First, create your list in the same way as described above (with a comma separating the username and role of the user) with each user on his or her own line.

  2. Go to File»Save As

  3. Windows: At the bottom of the dialog box that opens, click the Save as type dropdown menu and choose Plain Text (*.txt)
    Mac:
    In the dialog box that opens, click the Format dropdown menu and choose Plain Text (.txt)

  4. Choose a location in which to save your file, and click Save.

  5. A File Conversion window will open, saying that if you save as a .txt file you will lose formatting, images, etc. Since you only have unformatted text, you don't need to be concerned with this. Click OK.

  6. At this point you can close the Word document. If you wish, you can go to the location where you saved the new .txt file and open it. You will see that list converted successfully. If there are any extra lines, delete them. You can now close the file and import your list as described above.

Create a .csv File

You can create a .csv using Excel. The following directions work for Excel either on a Windows computer or a Mac.

  1. First, create your list as shown below: put the student's username in one cell and role in the next cell, with each user getting his or her own row.

    EXAMPLE:
    CSV

  2. Go to File»Save As

  3. Windows: At the bottom of the dialog box that opens, click the Save as type dropdown menu and choose CSV (Comma delimited) (*.csv)
    Mac:
    In the dialog box that opens, click the Format dropdown menu and choose Comma Separated Values (.csv)

  4. Choose a location in which to save your file, and click Save.

  5. A window will open, saying that you may lose some of your features or formatting. Since you only have one sheet of unformatted text, you don't need to be concerned with this.
    Windows: Click OK in the first dialog box that discuss issues you may encounter if you have multiple sheets, then click Yes in the dialog box that discusses formatting issues you may encounter.
    Mac: Click Continue (if you are on a Mac).

  6. At this point you can close the Word document. If you open the new .csv file, it will still open in Excel. You can now close the file and import your list as described above.

Change Participants' Roles


You may need to change a participant's role in your course. For instance, if you added someone as an Academic Assistant 2 and then needed to give that person access to the gradebook, you would change the role for that person to Academic Assistant. Watch the Changing the Role of a Course Participant in D2L video, or follow the steps below.

  1. On the navigation bar, choose Classlist.

  2. Click the checkbox for the user whose role you want to change.

  3. Click change role Enrollment in the menu above above or below the list of names in the Classlist

  4. From the --Select a New Role-- pull-down menu, choose the desired role (consult the role permissions table in the Add Participants section above).

  5. Press Save.

Email


You can email everyone in the class list very easily.

  1. On the navigation bar, choose Classlist.

  2. Press the  Email button Email Classlist above the list of users.
    The default ALL tab includes all course participants. Select the Staff or Student tab, then press the Email button if you prefer to email only staff members or only students in the course.

  3. Click  Create Message Email. This will open the Compose New Message box. Here you can type your email message and add any desired attachments.


    Compose Message

  4. When you have completed your message, press Send. Your email will be sent to the entire classlist.

Help Desk

For more information or to request a service, contact the LTS Help Desk:
HelpDeskLogo715-836-5711 | helpdesk@uwec.edu | OL1106

Excellence. Our Measure. Our Motto. Our Goal.