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Importing and Exporting ePortfolio Items

The Import/Export tool enables you to import and export ePortfolio items for use in other ePortfolios. When you export an item, you also export the item's description, tags, and settings. You do not export information about the user who created the item, users who left comments on the item, or assessments for the item. When you import an item, the system assumes that the item was created by the user whose ePortfolio the item is imported to.

With the exception of HTML presentations, you cannot export items for offline viewing. Exported items can only be imported into another Desire2Learn ePortfolio or systems that support the Desire2Learn ePortfolio XML format.

Use case scenarios

  • Create an export package with sample ePortfolio content and share it with users to get them started.
  • Export your portfolio when you change institutions so you don't lose your work.

Access the Import/Export tool

  1. Click ePortfolio navbar iconePortfolio on the navbar or from the My Settings widget.
  2. On the My Items page, Click Go to Import/Export page from the More Actions button.

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Changes to item properties during an export

Property

Notes

Access Log for presentations Not included.
Assessments Not included.
Change Log for Edit permission Not included.
Comments Comments included. Commenter's name is not included.
Contents of a collection Included only if the items are exported at the same time.
Forms Form artifacts are included. The form the artifact is based on is not included in the export file.

The values in system fields are not maintained. The system generates these values based on the user that imports the form.

Rubrics embedded in a form are not maintained.
Items associated with a reflection Included only if the item is exported at the same time.
Items in a presentation Included only if the item is exported at the same time.
Permissions See [item] only.
Presentation layout Navigation settings, page settings, page names, and text areas are maintained. Profile settings are maintained, but display information corresponding to the user who imports the presentation.
Presentation theme Not included. Imported presentations revert to the default theme of the system.
Reflections associated with an artifact Included only if the reflection is exported at the same time.
Rubrics associated with an item Not included.
Tag lists for a collection (dynamic collections) All collections become static on export; tag lists are not retained.

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Exporting portfolio items

You can export your entire portfolio content or specific items. If you export specific items, select Automatically include associated items to ensure you also export any related items you might want. If an item is included multiple times, it will only appear once in the exported zip file.

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Export all items in your portfolio

  1. On the Import/Export ePortfolio Content page, click Export.
  2. Click All Items.
  3. Remove unwanted items from the export list by clicking the Remove icon Remove icon beside those items.
  4. Click Export.
  5. Click Open processing pop-up and click the link for your export file when the file packaging is complete.

    HINT: If you want to navigate away from this page or close the window, you can retrieve your export package from the Import/Export area in the Recent Import/Export Activity list.

  6. Save the export file to your computer or storage device.

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Export specific items in your portfolio

  1. On the Import/Export ePortfolio Content page, click Export.
  2. Click Selected Items.
  3. Click Add Items.
  4. Select the items you want to export and click Add.
  5. Remove unwanted items from the export list by clicking the Remove icon Remove icon for those items.
  6. Click Export.
  7. Click Open processing pop-up and click the link for your export file when the file packaging is complete.

    Tip: If you want to navigate away from this page or close the window, you can retrieve your export package from the Import/Export area in the Recent Import/Export Activity list.

  8. Save the export file to your computer or storage device.

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Export a single portfolio item

Click Export icon Export from the context menu of an artifact, reflection, collection,
presentation, or learning objective. If you export a presentation, there
is an option to export it to HTML format. See Exporting presentations to HTML for more information.

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Importing portfolio items

You can only import Desire2Learn ePortfolio packages into your portfolio. If you have other items you want to add to your portfolio, use the Artifacts tool to add them individually.

Note: If you import a form into the same portfolio a second time, only the form artifact is imported; the source form is not imported again. If a field does not match the source form, the response is omitted and validated the next time the user edits the form.

Import an ePortfolio package

  1. On the Import/Export ePortfolio Content page, click Import.
  2. Upload your import file.
  3. Click Next.
  4. On the Preview page for the import package, enter any New Tags that you want all imported items to have.
  5. Click Import.

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Help Desk

For more information or to request a service, contact the LTS Help Desk:
HelpDeskLogo715-836-5711 | helpdesk@uwec.edu | OL1106

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