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Health & Safety Plans

Emergency Contingency Plan - October 2007

Page Sections

Appendicies: A | B | C

Introduction

This Emergency Contingency Plan has been designed to provide a basic contingency manual for UWEC admininstration in order to plan for campus emergencies and minimize the size of the disaster/emergency as it occurs. While this guide does not cover every conceivable situation, it does supply the basic administrative guidelines necessary to cope with most campus emergencies.

The UWEC policies and procedures described herein are expected to be followed by all administrators whose responsibilities and authority cover the operational procedures found in this guide. Campus emergency operations will be conducted within the framework of the University guidelines. Any exceptions to those crisis management procedures will be conducted by, or with the approval of, those University administrators directing and/or coordinating emergency operations.

All requests for procedural changes, suggestions, or recommendations will be submitted in writing to the Office of Loss Prevention and Safety for technical review. The Office of Loss Prevention and Safety will forward all recommended changes in writing to the Vice Chancellor of Business and Student Services for approval.

The Office of Loss Prevention and Safety will review and update this document every January. Changes will be distributed to all holders of this document. This handbook is provided to those who may need to respond to an emergency situation. A list of emergency contingency plan holders can be found in Appendix A. A separate quick reference emergency procedure brochure is made available to all faculty, staff and students. The Director of Loss Prevention and Safety will work with other units to ensure policies and plans referenced in this document are kept up-to-date.

Introduction Sections

PURPOSE
The basic emergency procedures outlined in this guide are to enhance the protection of lives and property through the effective use of campus and community resources. Whenever an emergency affecting the campus reaches proportions THAT CANNOT BE HANDLED BY ROUTINE MEASURES, the Chancellor, or his/her designee may declare a state of emergency, and these contingency guidelines may be implemented.

Since an emergency may be sudden and without warning, these procedures are designed to be flexible in order to accommodate contingencies of various types and magnitudes.

SCOPE
These procedures apply to all personnel, buildings, and grounds owned and operated by the University and includes those peripheral areas adjoining the University of Wisconsin-Eau Claire, including Simpson Athletic Field and Bollinger Fields. See map found in Appendix C.

DEFINITIONS
The following definitions of an emergency are provided as guidelines to assist in determining the appropriate response:

a. MINOR INCIDENT: Any incident, potential or actual, which will not seriously affect the overall function of the University.

b. EMERGENCY: Life-threatening

c. MAJOR EMERGENCY: Any incident, potential or actual, which affects an entire building or buildings and which will disrupt the overall operation of the University. Outside emergency services will probably be required as well as major efforts from campus support services. Major policy considerations and decisions will be required from the University Administration during a major emergency.

d. DISASTER: Any event or occurrence which has taken place and has seriously impaired or halted the operations of the University. In some cases, personnel casualties and severe property damage may occur. A coordinated effort of all campus-wide resources is required to effectively control the situation. Outside emergency services will be essential. In all cases of disaster, an Incident Command Center will be activated, and operational plans will be developed and executed.

ASSUMPTIONS/GUIDELINES
The University Emergency Contingency Plan is predicated on a realistic approach to the problems likely to be encountered on campus during a major emergency or disaster. Hence, the following are general guidelines:

  1. An emergency or a disaster may occur at any time of the day or night, weekend or holiday, with little or no warning.
  2. The succession of events in an emergency is not predictable; hence, published support and operations plans will serve only as guides and checklists and may require field modification in order to meet the requirements of the emergency.
  3. Disasters may affect the geographical location surrounding the University; therefore, City, County and Federal emergency services may not be available or may be delayed in providing assistance.
  4. This document serves as a guideline and, in many cases, refers the user to policies, plans, statutes, etc. that were already in place. If a major emergency or disaster were to occur, University Police personnel would follow existing rules and policies, including the Emergency Management Plan for Eau Claire County prepared by the Eau Claire County Office of Emergency Government.

DECLARATION OF CAMPUS STATE OF EMERGENCY
The authority to declare a campus state of emergency rests with the University Chancellor or his/her designee.

During the period of any campus major emergency or disaster, the University Police Office may place into immediate effect the appropriate procedures necessary in order to meet the emergency, safeguard persons and property, and maintain facilities. University Police shall immediately consult with the Chancellor regarding the emergency and the possible need for a declaration of a campus state of emergency.

When a state of emergency has been declared, only registered students, faculty, staff, appropriate emergency personnel, and affiliates (i.e., persons required by employment) are authorized to be present on campus. Those who cannot present proper identification (registration or employee identification card or other I.D.) showing their legitimate business on campus will be asked to leave the campus. Representatives from the Press should be referred to the Executive Director of University Communications.

Only those individuals who have been assigned a member of the Campus Emergency Resource Team and/or who have been issued an emergency pass by the Campus University Police department will be allowed to enter the immediate disaster site.

Any emergency which has the potential for publicity should be promptly reported to the Executive Director of University Communications Office at 836-4742.

COMMAND CENTER
An Incident Command Center may be established to direct building evacuations, coordinate rescue operations, dispatch victims to local hospitals, and otherwise control the situation at the scene of the disaster. This center will provide direct communication with area hospitals, emergency vehicles, police and fire personnel, and other local, county and state assistance agencies. The Coordinator of the Campus Emergency Resource Team will determine if a command center is needed, and if so, where it will be located.

DISABLED PERSONS
Disabled persons should be assisted by their group members--class or work unit--in moving to shelter or evacuating from a building.

  • Vision or hearing impaired persons should be assisted in moving to shelter or evacuating from a building.
  • Mobility impaired persons should go to the nearest uninvolved (smoke free) stairwell landing. If possible, occupants of the building should assist the disabled person to shelter or out of the building. Leave all wheelchairs in the building, out of the pathway. If a disabled person cannot be taken from the building, a designated staff person would meet emergency response personnel and advise if there are any individuals in need of assistance, and where they are located.

REMINDER: In case of fire or explosion, DO NOT USE THE ELEVATORS.

ACCOUNTING FOR ALL PERSONS
It is suggested that keeping persons together by their naturally occurring groups, such as by classroom or residence hall floor and wing, provides the most natural and workable framework for "head counting".

CLOSING THE UNIVERSITY
If necessary, the Chancellor may close the University to the public, may cancel classes, and release employees. However, it takes an order by the Governor to close the University completely.

When inclement weather threatens operations, the University will remain in operation to the extent possible. Refer to the Inclement Weather Policy (2:17) located in the University Policybook.

POST-INCIDENT CRITIQUE
A post-incident critique will be conducted as soon as practical following an emergency and/or disaster. The Directors of the Offices of University Police and Loss Prevention & Safety should jointly write the report incorporating input from members of the Emergency Resource Team. The report will be shared with the Chancellor and his/her administrative staff.

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Campus Emergency Response Team

When an emergency or disaster is impending or first occurs, the Director of University Police shall immediately begin contacting members of the Campus Emergency Resource Team which consists of the following

TEAM MEMBER JOB TITLE WORK PHONE HOME PHONE
Emergency Director Chancellor of UWEC or designee 836-2327 838-2881
Emergency Coordinator Director of University Police 836-4262 834-0753
Damage Control Director of Facilities & Planning Management 836-5278 836-0016
University Police Officer University Police Officers & Staff 836-2222  
Public Information Exec. Director of University Communications 836-4742 835-9574
Hazardous Materials Mgmt./Loss Prevention & Safety Director of Loss Prevention and Safety 836-4414 835-4295

EMERGENCY DIRECTOR: Chancellor or designee

  1. Responsible for the overall direction of the UWEC Emergency response.
  2. Works with the University Police Director and others in assessing the emergency and preparing the Universitys specific response.
  3. Declares and ends, when appropriate, the campus state of emergency.
  4. Notifies and conducts liaison activities with University administration, governmental agencies, Emergency Resource Team, and others as necessary.

EMERGENCY COORDINATOR: Director of University Police

  1. Responsible for the overall coordination of the university emergency response.
  2. Determines the type and magnitude of the emergency and establishes the appropriate emergency command center.
  3. Initiates immediate contact with the Chancellor and University administrative staff; begins assessment of the University's condition.
  4. Notifies and utilizes police, Office of University Police personnel, and, if necessary, student aides in order to maintain safety and order.
  5. Notifies the members of the Emergency Resource Team; advises them of the nature of the emergency.
  6. Notifies and conducts liaison activities with appropriate outside organization such as the Fire Department, Police Department, Division of Emergency Government, etc.
  7. Ensures that appropriate announcements are made to faculty, staff, and students, as well as the general public.
  8. Performs other related duties as may be directed by virtue of the campus emergency.
  9. In conjunction with the Director of Loss Prevention & Safety, prepares and submits a report to the Chancellor appraising the final outcome of the emergency.

DAMAGE CONTROL: Director of Facilities PLanning & Management

  1. Provides equipment and personnel to perform shutdown procedures, hazardous area control, barricade placement, damage assessment, debris clearance, emergency repairs, and equipment protection.
  2. Provides vehicles, equipment, and operators for transportation of personnel and supplies; assigns vehicles to the Emergency Resource Team for emergency use.
  3. Obtains the assistance of utility companies as required for emergency operations.
  4. Furnishes emergency power and lighting systems as required.
  5. Surveys habitable space and relocates essential services and functions.
  6. Provides emergency generator fuel during actual emergency or disaster periods.
  7. Provides for storage of vital records at an alternate site; coordinates with building coordinators (see Appendix B) for liaison and necessary support.

UNIVERSITY POLICE OFFICER: University Police Officers and Staff

  1. Maintains the University Police Office in a state of constant readiness.
  2. Takes immediate and appropriate action to protect life, property, and University records as necessary.
  3. Obtains assistance from the City, County, and Federal Government as required.
  4. Provides traffic control, access control, perimeter and internal security patrols, and fire prevention services as needed.
  5. Establishes site for the emergency command center, if necessary.
  6. Maintains liaison with AT & T for telecommunications support as necessary.

PUBLIC INFORMATION: Executive Director of University Communications

  1. Establishes liaison with the news media for dissemination of information as requested by the Chancellor or designee.
  2. Establishes liaison with local radio and TV services for public announcements.
  3. Arranges for photographic and audio-visual services.
  4. Advises the Chancellor or designee of all news concerning the extent of the disaster affecting the campus.
  5. Prepares news releases for approval by the emergency director; distributes news releases concerning the emergency to the media.

HAZARDOUS MATERIALS MANAGEMENT: Director of Loss Prevention and Safety

  1. Provides technical and safety assistance to reduce hazards prior to and during emergency or disaster conditions.
  2. Investigates and evaluates campus hazards for environmental health and industrial safety.
  3. In conjunction with the Director of University Police, prepares and submits a report to the Chancellor appraising the final outcome of the emergency.
  4. Coordinates restoration of services/property for insurance purposes.

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Responsibilities

FIRST RESPONDER

  1. Secure area and/or evacuate if appropriate.
  2. Call 9-911 or tell someone to do so.
  3. Assume that all weapons are real and loaded.
  4. Comply with demands if an intruder is involved and avoid escalating the confrontation.
  5. Discourage independent actions.
  6. Stay calm.
  7. Provide reassurance to students and staff.
  8. Do not speculate.
  9. Use professional judgement.
  10. Document the incident by providing a brief written summary.

ADMINISTRATORS, DEANS, AND DEPARTMENT CHAIRS

  1. Inform all employees under their direction of the emergency condition.
  2. Evaluate what impact the emergency has on their activity and take appropriate action. This may include ceasing operations and initiating building evacuation.
  3. Maintain communication with campus emergency resource team.
  4. Report all safety hazards to University Police and the Office of Loss Prevention and Safety. Work orders to reduce hazards and to minimize accidents should be promptly submitted to Facilities Management.

BUILDING COORDINATORS

  1. Report all emergencies by calling 9-911
  2. Inform occupants of the building of the emergency condition.
  3. Know where to direct people.
  4. In the event of major building damage, help coordinate with Facilities Management alternate storage of vital records.

See Appendix B for a list of building coordinators.

FACULTY AND STAFF SUPERVISORS

  1. Educate their students and/or employees concerning University emergency procedure as well as evacuation procedures for their building and/or activity.
  2. Inform their students and/or staff of the emergency condition.
  3. Evaluate what impact the emergency has on their activity and take approprieate action. This may include ceasing operation and inititating building evacuations.
  4. Report all safety hazards to University Police and the Office of Loss Prevention and Safety. Work orders to reduce hazards and to minimize accidents should be promptly submitted to Facilities Management.

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Communications/Notification System

EQUIPMENT

The telephone is the primary means of emergency notification at UWEC. During an emergency/disaster, the phone system is intended for the immediate transmission of specific information regarding an emergency to all affected areas of the campus and MUST be restricted to University business only.

In the event of a disabled telephone system, communication can be accommodated through the use of existing two-way radios and cellular telephones. The Office of University Police is responsible for providing the equipment and would be the focal point for two-way transmission of official emergency telephone communications.

CHAIN OF NOTIFICATION

In the case of an emergency/disaster, the Director of the University Police Office, or his/her designee, notifies:

Chancellor 836-2327(w) S 204 838-2881(h)
Special Assistant to the Chancellor 836-4742(w) S 204 835-9574(h)
Provost & Vice Chancellor 836-2320(w) S 206 834-8211(h)
Vice Chancellor of Business and Student Services 836-5182(w) S 208 834-5057(h)

The administrators listed above are responsible for notifying all departments under their direction.

COMMUNICATION FAILURE

In case of communication outage:

  1. Notify ATT as soon as possible:
    1. Dial 1-877-888-5622 for ATT Repair Service.
    2. Dial 839-5649 or 715-410-2206(cell) for local ATT Manager or call Mark Mohr at (608) 250-8711(Local ATT Manager)
    3. If you cannot locate a phone, go to the Office of University Police (Crest Wellness Centerl 119), and they will contact ATT.
  2. Report the following information:
    1. Type of damage (e.g., fire in main telephone room in Schofield Hall).
    2. Extent of outage.
    3. Duration of outage.
  3. Do not assume someone else has contacted ATT unless their vehicles are on campus.
  4. ATT will determine how long it will take to restore services. Alternative routing or communications will be considered at this time. Once the restoration time is determined, members of the Campus Emergency Resource Team will decide whether alternative routing and/or other means of communication are needed.
  5. The following phones should be restored first:
AREA TELEPHONE NUMBER LOCATION
University Police 836-2222 836-4262 Crest Wellness Center Room 119
836-2102 836-2880
836-5986 836-2402
836-6010
Chancellor's Office 836-2327 836-3566

Schofield 204
836-5607  
   
836-2320 836-5962
836-5182 836-3279
 
University Communications 836-4741 836-4742

Schofield 201
836-4745
Facilities Planning & Management 836-3411   Maintenance & Central Stores 102
Custodial Services 836-5817   Hibbard Hall 110
Residence Halls Housing 836-3674 Oakridge 855-4598 Lobby of Residence Halls
Bridgman 855-4910 Putnam 855-4600
Governors 855-4401 Sutherland 855-4667
Horan 855-4469 Thomas 855-4726
Murray 855-4531 Chancellors 855-2614
Towers(N&S) 855-4727  
Children's Center 836-2178   Campus School 100A
Telephone Services 836-3000 836-4272 Schofield 17B
University Centers & Programs 836-2263 836-2637 Davies Center 107
Student Health Services 836-4311 Crest Wellness Center 150
Heating Plant 836-4412

Heating Plant
Human Resources 836-2513 Schofield 220

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Sources of Assistance

ON-CAMPUS
Central Stores 836-3742
Chancellor 836-2327
Counseling Services 836-5521
Emergency Dispatcher 9-911
Facilities Planning & Management 836-3411
Fleet Vehicles 836-3412
Housing and Residence Life 836-3674
Learning and Technology Services, (help desk) 836-5711
Loss Prevention and Safety 836-4414
Multicultural Affairs Office 836-3367
Personnel Services 836-2513
Provost & Vice Chancellor 836-2320
Purchasing 836-5171
Receiving 836-3742
Student Development and Diversity 836-5626
Deans:
College of Arts and Science
836-2542
College of Business
836-5509
College of Education and Human Sciences
 836-3671
College of Nursing and Health Services
836-5287
Student Health Service 836-4311
Student Senate 836-4646
University Centers 836-2263
Telephone Services 836-4272
University Centers 836-2263
University Communications Office 836-4741
University Police 836-2222
After 4:30 pm and on weekends and holidays, call
577-9045
Vice Chancellor of Business and Student Services 836-5182


OFF-CAMPUS
American Red Cross 834-4182
Chemtrec 1-800-424-9300
City County Health Department 839-4718
County Highway Departments:  
  Eau Claire County 839-2952
Department of Natural Resources 839-3700
Department of Transportation 836-2891
Fire Department 9-911
Non Emergency
839-4972
Hospitals: Sacred Heart (Emergency) 839-4222
Luther (Emergency) 839-3242
Law enforcement agencies 9-911
E.C. non-emergency
839-4972
Local ambulance services 9-911
E.C. non-emergency
839-4972
Nuclear Regulatory Commission (Region III) 1-800-522-3025
Poison Control, Regional 1-800-222-1222
Region IV Federal Emergency Management Agency (FEMA) 312-408-5500
Salvation Army 834-1224
State of Wisconsin: Division of Emergency Government 715-839-3825
DILHR/Safety & Buildings Division 608-266-3151
DNR Field District 715-836-2891
Regional Planning Commission 715-836-2918
State Law Enforcement Mutual Aid System 1-800-943-0003
State Office of Emergency Services 1-800-943-0003
State Patrol 715-839-3800
 
U.S. Corps of Engineers (St. Paul District) 651-290-5300
Xcel Energy (Customer Business Office) - Emergency 1-800-895-1999

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Emergency Procedures

Emergency sections

BOMB THREAT

  1. In the case of a bomb threat or discovery of a suspicious object, the decision to evacuate the building is made by a University Police Officer, Administrator, and/or building coordinator.
  2. The decision to search a building is made by a Unversity Police Officer.
  3. If necessary, the University Police Office will contact Fort McCoy's Emergency Detonation Division at 608/388-3315 and/or the F.B.I. at 835-3761 or 414/276-4684.
  4. All persons responsible for a bomb threat/scare will be prosecuted under WI State Statute 941.31.
  5. If a suspicious object or potential bomb is discovered, do not handle it, do not open any drawers or cabinets or turn any lights on or off. Do not use elevators. Do not activate the fire alarm.
  6. If a bomb threat is received by phone:
    1. Keep the caller on as long as possible and try to get answers to the following questions:
      1. When will it explode?
      2. Where is it located?
      3. What kind of bomb is it?
      4. What does it look like?
      5. Why did you place the bomb?
      6. Who are you? (Name)
    2. Do NOT hang up the phone-even if the caller hangs up.
    3. Make sure to record the time of call; age and gender of the caller; speech pattern, accent, etc; emotional state of the caller; and background noise.

CIVIL DISTUBURANCE OR DEMONSTRATION

Most campus demonstrations such as marches, meetings, picketing, and rallies will be peaceful and non-obstructive.

If any of the following conditions exists, contact the Dean of Students Office (836-2624) for assistance. After normal business hours call University Police (577-9045). The Office of University Police will be responsible for contacting and informing the Dean of Students, Chancellor, and other offices and individuals as appropriate.

  1. The disturbance/demonstration interferes with normal University operations.
  2. The disturbance/demonstration prevents access of offices, buildings, etc.
  3. There is a threat of physical harm to persons or damage to University property.

To manage civil disturbances, the University will follow the procedures established under UWS Chapter 18.06(23), Conduct on University Lands, and UWS Chapter 17, Student Non-academic Disciplinary Procedures.

DISASTER RECOVERY FOR LEARNING & TECHNOLOGY SERVICES

The Contingency/Disaster Recovery Plan for the campus computing environment was written by and is maintained by Learning and Technology Services. The purpose of the plan is to document actions necessary to resume operations after a disaster which disrupts the campus communications equipment or infrastructure. The plan assumes that the University will continue uninterrupted operation and that administrative processes will be sustained. If an emergency/disaster has occurred which disrupts the campus communications equipment or infrastructure, contact one of the following individuals:

Craig Mey 836-3263(W) 838-0004(H)
William Cox 836-5931(W) 597-2396(H)
Carol Accola 836-4434(W) 834-4577(H)
Sally Eckright 836-4405(W) 878-4768(H)

If none of the above is available, call the Office of University Police at 836-2222 during normal working hours or 839-4972 during weekends and holidays.

EMERGENCY TELEPHONE SYSTEM

Eighteen emergency telephones have been installed throughout the campus. See map. The phones are located in blue cylindrical casings that stand over eight feet tall. The telephones integrate a two-way hands free voice communication system and an automatic blue police type identification strobe light.

The telephones are designed so that a single touch on the large, bright red button activates a bright blue flashing strobe, and, at the same time, sends a telephone signal via 911 to the Eau Claire Emergency Communications Center. This action instantly opens a two-way communication between emergency personnel and the person who press the button.

The system advises the communications center which unit has been activated by displaying the telephone number. The communications center will immediately dispatch appropriate emergency personnel to that location.

EVACUATION PROCEDURES

Building Evacuation:

  1. All building evacuations will occur when an alarm sounds and/or upon notification of University Police or the Building Coordinator.
  2. When the building evacuation alarm is activated during an emergency, leave by the nearest marked exit and alert others to do the same.
    CAUTION: The building alarms ring only INSIDE the building. The alarm system does not automatically notify an emergency dispatcher. Someone must report the emergency via telephone: 9-911.
  3. Assist the handicapped in exiting the building! Remember that elevators are reserved for handicapped persons. In case of fire or explosion, Do Not Use the Elevators. Assist the handicapped out of the building.
  4. Once outside, proceed to a clear area that is at least 500 feet away from the affected building. Keep streets, fire lanes, hydrant areas, and walkways clear for emergency vehicles and personnel.
  5. DO NOT return to an evacuated building unless told to do so by an Emergency Official.

Campus Evacuation:

  1. Evacuation of all or part of the campus grounds will be announced by University Police as directed.
  2. Students and staff are to immediately vacate the site in question and relocate as directed.

Accounting for all Persons:

It is suggested that keeping persons together by their naturally occurring groups, such as by classroom or residence hall floor and wing, provides the most natural and workable framework for "head counting."

EXPLOSION ON CAMPUS

  1. Notify the Fire Department (9-911) immediately.
  2. If necessary, or when directed to do so, activate the building alarm.
    CAUTION: The building alarms ring only INSIDE the building. The alarm system does not automatically notify an emergency dispatcher. Someone must report the emergency via telephone (9-911).
  3. When the building evacuation alarm is sounded, an emergency exists. All rooms should be evacuated. Closing doors will help contain a fire. Do Not Lock Doors.
  4. Assist the Handicapped in Exiting the Building! Do Not Use the Elevators.
  5. Depending on the amount of damage, an Incident Command Center may be set up near the emergency site.

MEDICAL AND FIRST AID

  1. If a serious injury or illness occurs on campus, immediately dial 9-911.
  2. Trained personnel are requested to give emergency care
  3. Keep personal safety in mind and use precautions to minimize contact with the victim's blood.
  4. Time shall be allowed for training employees in emergency techniques--if their position description requires it.

FIRE

  1. In all cases of fire, the Eau Claire Fire Department must be notified immediately (9-911). If necessary, or when directed to do so, activate the building alarm.
    CAUTION: The building alarms ring only INSIDE the building. The alarm system does not automatically notify an emergency dispatcher. Someone must report the emergency via telephone (9-911).
  2. When the building evacuation alarm is sounded, an emergency exists. All rooms should be evacuated. Closing doors will help contain a fire. Do Not Lock Doors.
  3. Assist the Handicapped in Exiting the Building! Do Not Use the Elevators.
  4. Depending on the amount of damage, an Incident Command Center may be set up near the emergency site.

HAZARDOUS SUBSTANCE SPILL OR RADIATION SPILL/RELEASE

  1. Any major spill of a hazardous substance or radioactive material must be reported immediately, first to the Eau Claire Fire Department (9-911) and then to Environmental & Safety Manager at 836-3999.
  2. Key contacts are:
    Randy Saheim 836-3999(W)
    271-1020(Cellular)     		835-8980(H) HWS 118
    John Baltes 836-4414(W)
    829-1540(Cellular)     		835-4295(H) Library 5011
  3. Personnel on site should be vacated from the affected area at once. Seal off the contaminated area to prevent further contamination until the arrival of trained responders.
  4. Persons who may be contaminated by a spill/release are to:
    1. avoid contact with others as much as possible,
    2. remain in the vicinity,
    3. give his/her name to University Police.
  5. Required first aid and cleanup by trained responders should be started at once.

FLOODING

Background

Flood-producing storms in the Eau Claire area are of two types: long duration, moderately heavy rainfall over a large area, or short duration, heavy thunderstorms of a more localized character. Major floods along the Chippewa River in the Eau Claire area are generally the result of the large area, prolonged storms. Spring floods associated with snow melt and limited rainfall occur frequently, but the major floods of record have all been the result of summer storms and saturated ground conditions.

Preparedness

The City of Eau Claire Engineering Division (838-4934) monitors the Chippewa River elevation daily. Xcel Energy(1-800-895-1999) operates nine (9) hydroelectric facilities along the Chippewa and Flambeau Rivers and has been very helpful in providing advance warnings and prediction information. The National Weather Service River Forecast Office in Minneapolis/St. Paul maintains a current computer model of the Chippewa River which generates forecasts and predicted changes in river levels.

University officials work closely with city of Eau Claire officials, Xcel Energy, the National Weather Service, and Eau Claire County Emergency Government operations to coordinate flood control efforts. Specific responsibilities for monitoring flood conditions are outlined in the University of Wisconsin-Eau Claire Emergency Flood Plan which is located in the Facilities Management Office. The Office of University Police is in constant readiness for emergency service. Officers are available for traffic control, notification of the campus community, and patrolling affected areas to maintain security.

If Flood Conditions Occur: The Emergency Flood Plan dated 7/93 is maintained in the Facilities Management Office. If flood conditions have occurred, contact one of the following individuals from Facilities Management:

Terry Classen 836-3411(W) 836-0016(H)
Mike Traynor 836-2211(W) 778-5962(H)

SEVERE WEATHER/TORNADO

Description:

Severe Weather/Tornado Watch: A watch is an indication of where and when weather conditions may present severe weather or tornadoes. The National Weather Service will issue a bulletin to local authorities as well as local television and radio stations.

Severe Weather/Tornado Warning: When severe weather or tornadoes are approaching Eau Claire County, the National Weather Service will notify local authorities, radio, television stations and Eau Claire County Siren System will be activated.

SIREN ACTIVATION RESPONSE

ALERT MODE - Campus initial response to sirens

  • Use available means to find out more emergency or severe weather information (radio, television, weather alert radio, internet services, etc.)
  • Communicate information to others
  • Know where emergency/severe weather shelters can be located in your building, if needed.

The Office of University Police will, if time permists, notify the Chancellor, Provost, and Vice-Chancellors, and Housing Director. These offices will in turn notify departments under their direction.

TAKE SHELTER IMMEDIATELY - if severe weather is imminent at your location

  • All persons should immediately seek shelter in the nearest designated severe weather or emergency shelter and assist in protecting the safety of others who may need assistance or direction.
  • Go to the basement or an interior room of the nearest building, if the location of an emergency is unknown.
  • Avoid rooms with large roofs. (Auditoriums, gymnasiums, or similar large rooms)
  • Stay away from all windows and exterior doors

Tornado Shelter Maps - where to seek shelter in UW-Eau Claire buildings

NOTE: City of Eau Claire emergency sirens are sounded at 11:00 a.m. on the first Monday of each month.

STUDENT CRISIS

The Office of the Dean of Students responds to crisis situations that involve University of Wisconsin-Eau Claire students. In case of the following situations, the Office of the Dean of Students will use the University Crisis Management Plan. The plan was written by and is kept up-to-date by the Dean of Students Office.

  • Alcohol related problems
  • Crises arising from environmental or ecological disaster
  • Death of a student, friend, or family member
  • Discipline problems
  • Drug related problems
  • Mental health-related problems
  • Serious injury
  • Sexual assault
  • Threats to the public welfare

If an incident involving a student has occurred, contact:

Jodi Thesing-Ritter 836-2325(W) 874-4394(H) Primary Contact
Ann Lapp 836-3141(W) 878-4861(H) Immediate Back-up

If none of the above is available, call the Office of University Police at 836-2222 during normal working hours, or 836-4972 during weekends and holidays.

SUSPICIOUS PACKAGES

If a suspicious package is received, notify University Police immediately.

Tips for identifying suspicious packages:

  • No return address
  • Insufficient postage
  • The addressee is not familiar with the name or address of the sender
  • The addressee is not expecting a package
  • Return address and postmark are not the same area
  • Wrapped in brown paper with twine
  • Grease stains or discolored paper
  • Strange odors
  • Foreign Mail, Air Mail, or Special Delivery
  • Restrictive markings such as confidential, personal, etc.
  • Excessive postage
  • Incorrect titles
  • Titles but no names
  • Misspelling common words
  • Excessive weight
  • Rigid envelope
  • Lopsided or uneven envelope
  • Protruding wires or foil
  • Excessive securing materials such as masking tape or string
  • Visual distractions (i.e., Brightly colored wrapping paper, bows, etc).

VIOLENT OR CRIMINAL BEHAVIOR

Actions to Take:

  1. Everyone is asked to assist in making the campus a safe place by being alert to suspicious situations and promptly reporting them. Remember, however, to always avoid personal risk.
  2. All violent/criminal behavior should be reported by calling 9-911 as soon as possible.

Rules:

  1. When a person has crossed from anger to rage do not attempt to control the person or the situation. He/she is in control.
  2. The first 15 seconds in a violent situation are the most dangerous.
  3. The passage of time increases the chance of a peaceful settlement.
  4. The key to getting through the situation is to respond appropriately to the emotions you see.

UTILITY FAILURE

All utility failures must be reported to Facilities Management as soon as possible:

  • During normal working hours (7:30-4:30 Monday-Friday) call 836-3411.
  • If utility failure occurs after hours, weekends, or holidays, notify the University Police Office at ext. 577-9045 or 839-4972.
  • If there is potential danger to building(s) and/or its occupants, call 9-911.
  • If telephone service is not available, go to the University Police Office (Crest Wellness Center Room 119) and request them to contact facilities management.
  • Northern States Power can also be contacted to help shut down the natural gas or electricity. They can be reached by calling 1-800-895-1999.

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Appendix A

EMERGENCY CONTINGENCY PLAN DISTRIBUTION LIST

OFFICE OF THE CHANCELLOR

  • Chancellor
  • Special Assistant to the Chancellor
  • University Senate
  • University Communcations Office

OFFICE OF ACADEMIC AFFAIRS

Provost and Vice Chancellor Career Services
Associate Vice Chancellor and Director of Center of Excellence Admissions
Associate Vice Chancellor and Chief Information Officer Affirmative Action
College of Arts and Sciences, Dean Honors Program
College of Business, Dean International Education
College of Professional Studies, Dean Learning and Technology Services (LTS)
Dean of Students Library
  Registrar
  Student Health Services
   

OFFICE OF BUSINESS AND STUDENT SERVICES

Vice Chancellor Instutitional Planning
Associate Vice Chancellor Recreation & Sports Facilities
Human Resources Facilities Planning and Management
Internal Audit Business Services
Children's Center Financial Aid
University Police Housing and Residence Life
Athletics Loss Prevention and Safety
  University Centers and Programs

OTHERS

  • Department Chairs
  • Building Coordinators
  • Student Senate
  • WI Dept. of Natural Resources (G. Hooper)
  • Eau Claire Police Department
  • Eau Claire Fire Department
  • Eau Claire County Sheriff
  • Eau Claire County Communication Center

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Appendix B

2006-2007 BUILDING COORDINATORS

 

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BUILDING COORDINATORS EMAIL ADDRESS EXTENTION
Brewer Hall/ Campus School Larry Solberg solberlc Education & Human Sciences 36-3671
Campus School Becky Wurzer wuzerba Children's Center 36-2178
Davies Center/ Crest Wellness Center Christopher Buckley bucklec University Centers & Programs 36-3734
Fine Arts Robert Knight knightrm Music & Theater Arts 36-4936
Hibbard Lori Bica bicala Psychology 36-5524
Hiltop Center/ Bollinger Field Troy Terhark terharta Recreation 36-4218
Human Science & Services Marie Stadler stadlema Human Development Center 36-4861
Housing Charles Major majorch Housing/Residence Life 36-5387
Library John Pollitz pollitjh Library 36-3715
Maintenance & Central Stores Terry Classen classetl Facilities Planning & Management 36-5278
McPhee/Ade Olson/Simpson Field Troy Terhark terharta Recreation 36-4218
Nursing Marcia Bollinger bollimnc Nursing & Health Sciences 36-4060
Old Library Charles Probst probstct Computing & Network Services 36-3884
Phillips Robert Hooper hooperrl Geology 36-4932
Schneider V. Thomas Dock dockv College of Business 36-5509
Schofield Donna Weber weberdj Human Resources 36-3871
Water Street/ Continuing Ed George Kroeninger kroenigi Continuing Education 36-4899
Zorn Christopher Buckley bucklec University Centers & Programs 36-3734

Appendix C

UWEC - Telephone System Map

Map of the Telephone System

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