Windows 2000

Advanced Folder Level Permissions

In many cases, you may want to change the permission level a certain group or individual has to an existing (or new) folder. For example, you could designate a special folder on the W: drive within your department's folder called "Incoming" as a place where students can turn in their work. You must allow students access to the new folder, and then set permissions for the folder. When you set permissions, you specify what students can do within the folder such as save or delete files, or create a new folder. You are not limited to merely choosing one of the six standard permissions settings (Full Control, Modify, Read & Execute, List Folder Contents, Read, or Write). Instead of choosing one of these standard permissions settings, you may set your own unique permissions based on what you would like users to be able to do.

Any files created, copied, or moved to a folder will take on the permission properties of the new folder. By default, all users in a local group and Domain Admins have Full Control of files in a folder. However, there may be a time when a new group must be created because a smaller group of individuals should have access to files in a folder. Contact the LTS Help Desk at 836-5711 to make a request for a new group.

Granting Access to a Folder
Setting Permissions

Granting Access to a Folder

After creating a new folder, or even if you will use an existing folder, you will need to determine who will have access to the folder. Also, keep in mind that by default the same persons who have access to the "parent" (original) folder also have access to the new folder, and vice versa. For obvious reasons, this may not be ideal. It is a simple process to grant access to any folder you own.

From the Start menu, select Programs » Accessories » Windows Explorer
OR
On the desktop, double click MY COMPUTER
Windows Explorer opens.
From the Folders listing on the left side of the screen, select the appropriate drive (e.g., the W: drive)
From the updated Contents listing on the right side of Explorer, select the folder or subfolder you wish to grant access to
From the File menu, select Properties
The Properties dialog box appears.
From the Properties dialog box, select the Security tab
In the Properties dialog box, click ADD...
The Select Users, Computers, or Groups dialog box appears.
In the lower text box, type the username of the appropriate individual, group, or class that will have access to the folder
OR
From the scroll box list, select the appropriate individual, group, or class that will have access to the folder
NOTE: The scroll box may take several minutes to completely load.
Click OK
The Properties dialog box reappears.
Continue with step five in Setting Permissions

Setting Permissions

Once you have granted a group or individual access to a folder, you will need to set permissions for the new user(s). When you set permissions you are specifying what level of access a person or group has to the folder and the files within the folder. While you can simply check if you want the user the be able to Read, Modify, Read & Execute, etc., you have many more options. You can set your own unique permissions, or use a variation of one of the levels above.

Folder permissions can only be changed by the owner of the folder (i.e., the creator) or by someone who has been granted permission by the owner. If you are not the owner of the folder or have not been granted permission by the owner, the checkboxes will be gray. Therefore, you will not be able to make any changes until the owner grants you permission.

From the Start menu, select Programs » Accessories » Windows Explorer
OR
On the desktop, double click MY COMPUTER
Windows Explorer opens.
From the Folders listing on the left side of the screen, select the appropriate drive (e.g., the W: drive)
From the updated Contents listing on the right side of Explorer, select the folder you wish to grant access to
From the File menu, select Properties
The Properties dialog box appears.
From the Properties dialog box, select the Security tab
Near the bottom left of the Properties dialog box, click ADVANCED...
The Access Control Settings dialog box appears.
OPTIONAL: If you do not want the new folder to have the same permissions as the "parent" (original) folder and wish to set unique permissions for the new folder, near the bottom left of the dialog box, uncheck Allow inheritable permissions from parent to propagate to this object.
1. In the Security dialog box that appears, click REMOVE
  The "parent" permissions are removed.
In the Access Control Settings dialog box, select the appropriate user
Click VIEW/EDIT...
The Permission Entry for... dialog box appears.
NOTE: The folder name will appear after Permission Entry for...
In the Permission Entry for... dialog box, in the Permissions section, use the checkboxes to set the appropriate permissions
NOTE: If you are not the owner of the folder or have not been granted permission by the owner, all checkboxes will be gray. Therefore, you will not be able to make any chances until the owner grants you permission to do so.
From the Apply onto pull-down menu, select what level you wish to apply these permissions to
In the Permission Entry for... dialog box, click OK
In the Access Control Settings dialog box, click OK
In the Properties dialog box, click OK
The new folder permissions are added for your specified user(s).