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Windows 2000

Fonts Overview

Choosing fonts well makes documents easier to read, which helps to clearly communicate ideas and information. This document explores font use and management.

• Understanding Font Families and Font Qualities
• Tips for Effective Font Use
• Accessing the Font Listing
• Exploring Font Samples
• Inserting Special Characters and Symbols
• Installing Fonts from Other Sources

Understanding Font Families and Font Qualities

Fonts, like people, have names to distinguish one from another. Fonts are also divided into two families or types: serif and sans serif. Serif fonts have small strokes called serifs on the ends of each letter; sans serif fonts do not. Each "family" has a different purpose and appearance as explained in the following table.

Fonts have other distinguishing characteristics: they are either proportional or monospaced, and are either True Type or Printer fonts.

Monospaced fonts look like typewritten text because each letter uses the same amount of space (e.g., W and I both take up the same amount of space). In contrast, proportional fonts give each letter the correct amount of space based on its size and shape. Proportional fonts use less space and, therefore, less paper to print. Try changing text in Courier New to Bookman or Times New Roman and notice the difference in your printouts.

True Type fonts use a technology that allows your computer to scale them to any size and at the same time print them the way they look onscreen. Printer fonts are fonts inherent to the printer you are using and do not print the way they look on the screen.

When choosing fonts from the Font pull-down list, you can see if the font you pick is a Printer font or a True Type font. A double T appears before a True Type font and a printer symbol appears before a Printer font.

The table below summarizes the qualities of some commonly used fonts. Each font and its description have been typed in that font type at 12-point size.

Tips for Effective Font Use

• Do not use too many different fonts in a document. Two or three are considered good taste. Too many fonts in one document confuse the reader, who may not understand where to look or what is important.

• Pick a heading/title font and a body font and use them consistently. For emphasized words, consider using boldface or italics.

• Use body fonts that are big enough to read. Recommended point sizes range from 10-12 points. Also consider the visual needs of your audience.

• Use of a point size not listed is allowed. For example, 1/2-point font sizes like 11.5 or odd point sizes like 13 or 17 may be typed into the size box.

• Make headings, subheads, and titles large enough to provide contrast and to be effective. Sans serif fonts work well because they tend to look larger. Point sizes of 14-22 generally provide enough contrast.

Accessing the Font Listing

You have two options when accessing the list of installed fonts, either through the Start menu or the desktop. The Start menu allows you to see the list of all installed fonts immediately, whereas the desktop method brings up a screen of the listed installed fonts that will only close when you close it. The desktop option allows you to view numerous fonts from the fonts screen without having to go through all the menus in the Start menu option.

Accessing the Font Listing: Start Menu

1. From the Start menu, select Settings » Control Panel » Fonts

Accessing the Font Listing: Desktop

This method is recommended when printing samples without viewing them and installing fonts from other sources.

1. On the desktop, double click MY COMPUTER
   The My Computer screen appears.

2. Under the list of drives, double click CONTROL PANEL
   The Control Panel appears.

3. Double click FONTS
   The Fonts screen appears with all the installed fonts listed in alphabetical order.
   

Exploring Font Samples

You may find it useful to have font sample pages for reference and comparison. These sample pages contain a list of all letters and numbers, sample phrases in different point sizes, and other useful information.

Viewing Font Samples

1. Access the font listing
   NOTE: The FONT icon shows whether the font is a Printer font, True Type font or an Open Type font.

   	is the symbol for a Printer font.
   	is the symbol for a True Type font.
   	is the symbol for an Open Type font.

2. Select or double click the desired font
   The font sample screen appears.

3. OPTIONAL: To print the sample page, click PRINT

4. When done viewing the sample, click DONE

Printing Samples without Viewing Them

NOTE: You cannot use the Start menu option to print samples without viewing them.

1. Access the font listing using the desktop method

2. Select the desired font
   HINT: To select multiple fonts, hold down [Ctrl] and click the fonts you want. 
   WARNING: To save your computer from extra work, only choose a few fonts samples at a time because it will open each font sample that you choose to print. Too many selected fonts may freeze up your computer.

3. To print the selected sample page(s), from the File menu, select Print
   Each font sample will open with the Print dialog box inside it.

4. Make any desired changes to the Print dialog box in each font sample screen and click PRINT

5. When done printing the sample, click DONE

Inserting Special Characters and Symbols

Use Character Map to locate symbols, characters from other languages, arrows, and other characters. Symbols copied and pasted into documents can then be formatted like letters or numbers. These directions assume that your document is open.

1. From the Start menu, select Programs » Accessories » System Tools » Character Map
   The Character Map dialog box appears.
   

2. From the Font pull-down list, select the appropriate font
   HINT: For foreign language characters or currency/trademark symbols, match the font in Character Map to the font of your document.

3. To select a character, click it
   HINTS:
   To see an enlarged version of each symbol/character, click on the symbol/character.
   You can also move from character to character by using the [Arrow] keys.

4. When the desired symbol/character is selected, click SELECT
   HINT: You can select more than one symbol/character to copy by repeating steps five and six. When you insert the characters into your document they will appear right next to each other, like the letters of a word.

5. Click COPY

6. Return to your document by clicking the X in the upper right hand corner

7. Move the insertion point to the desired location

8. From the Edit menu, select Paste

Installing Fonts from Other Sources

Fonts are simply files that contain character and symbol information. For this reason, users may exchange font files, purchase them, or download (transfer) them from the Internet. But simply copying the font file(s) to the system's hard drive is not enough. All new fonts must be installed. Use these instructions to enable Windows to recognize the new font(s).

1. Access the font listing using the desktop method

2. From the File menu, select Install New Font…
   The Add Fonts dialog box will appear.
   

3. Use the Folders area to navigate to the drive and directory containing your new font(s)

4. From the List of fonts scroll box, select the desired font
   HINTS:
   To select multiple fonts, hold down [Ctrl] and click the fonts you want.
   To select the entire list, click SELECT ALL.

5. Be sure that Copy fonts to Fonts folder at the bottom of the dialog box is selected
   It should have a check mark before it.

6. Click OK
   The new font appears in the font listing.

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