Web Publishing

Working with Web Account Permissions

Modifying permissions for access to your website is easy. At the time your website is created, a publishing group associated with it is also created. This group functions as both as an NT group for permissions to the site and as a distribution list for communication. A person is also identified as the group administrator (owner). That person is able to add members to the publishing group by using Outlook’s Address Book. For example, if your website is www.uwec.edu/xyz, the site’s permissions will be granted through a group called WEB.XYZ.

NOTE: The number of people that have access to a website is a decision each group or department must make. It is recommended, however, that you keep the number of publishers in the group small. By doing so you reduce the risk of files being overwritten or inconsistencies developing among the pages of your site. Good communication among publishers is important in this process.

Adding Web Account Permissions
Removing Web Account Permissions
Changing the Administrator of a Web Account

Adding Web Account Permissions

When the publishing group for a new website is created, it contains the members of the group that were specified in the new account request form. When you need to add new members to the group, use Outlook's Address Book.

Open Outlook
On the Standard toolbar, click ADDRESS BOOK
The Address Book opens.
If necessary, from the Address Book pull-down list, select Global Address List
In the Search text box, type WEB.ACCTNAME
Your group name appears highlighted at the top of the list in the scroll box.
Right click your group name » select Properties
The (Account Name) dialog box appears.
In the Members section, click MODIFY MEMBERS...
The Distribution List Membership dialog box appears.
Click ADD...
The Add Users dialog box appears.
If necessary, from the Address Book pull-down list, select Global Address List
In the Search text box, type the last name of the person you want to add
The name appears highlighted at the top of the list in the scroll box.
If not already selected, in the scroll box, select the person's name
Click ADD ->
The person's name now appears in the Add-> text box.
Repeat steps 9 - 11 until you have all the members of your group listed
Click OK
Click OK
Click OK
Close the Address Book

Removing Web Account Permissions

As members of your group or department change, you may need to adjust the members of the publishing group. This is easy to do through Outlook's Address Book.

Open Outlook
On the Standard toolbar, click ADDRESS BOOK
The Address Book opens.
If necessary, from the Address Book pull-down list, select Global Address List
In the Search text box, type the name of your website group
Your group name appears highlighted at the top of the list in the scroll box.
Right click your group name » select Properties
The (Account Name) dialog box appears.
In the Members section, click MODIFY MEMBERS...
The Distribution List Membership dialog box appears.
In the Members scroll box, select the name of the person you want to remove
Click REMOVE
Click OK
Click OK
Close the Address Book

Changing the Administrator of a Web Account

The permission of the administrator of the web account is separate from the group's permissions. When it is necessary to change the administrator, send an email request to webtech@uwec.edu.