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Microsoft PowerPoint 2007

Basic PowerPoint Tasks

PowerPoint is a powerful and versatile program for creating presentations. This document will show you how to complete some of the basic tasks involved in creating presentations, including starting a new presentation, inserting new slides and preparing to print.

return to topOpening PowerPoint

NOTE: The procedure for opening PowerPoint may vary depending on the setup of your computer.

  1. From the Start menu, select All Programs » Microsoft Office » Microsoft Office PowerPoint 2007
    PowerPoint 2007 opens.

return to topStarting a New Presentation

When PowerPoint is opened, a blank Title slide appears by default as the first slide in your new presentation. You can start a new presentation when you first open PowerPoint or after PowerPoint is already open.

Starting a New Presentation: Opening PowerPoint

  1. Open PowerPoint
    A blank Title slide appears as the first slide in your presentation.

  2. To choose a slide layout, from the Home command tab, in the Slides group, select LayoutLayout button» the desired layout

  3. To choose a design theme, from the Design command tab, in the Themes group, select the desired theme
    NOTE: Moving the mouse cursor over themes allows them to be previewed.
    .

Starting a New Presentation: PowerPoint Already Open

  1. From the Office button menuOffice button, select New
    The New Presentation dialog box appears.
    New Presentation dialog box

  2. To work without a design template, from the Templates section, select Blank and recent
    OR
    To work with a design theme,
    1. From the Templates section, select Installed Themes
      The Installed Themes task pane appears.

    2. Select the desired theme

  3. Click CREATE
    The selected theme is applied to your presentation.

return to topSaving a Presentation

PowerPoint presentations are saved just as any other Office document.

Saving a Presentation: First Time

  1. From the Office button menuOffice button, select Save As... » the desired file format
    The Save As dialog box appears.

  2. Using the Save in pull-down list, navigate to the desired save location

  3. In the File name text box, type a file name

  4. Click SAVE
    Your presentation is saved.

Saving a Presentation: Subsequent Times

  1. From the Office button menuOffice button, select Save
    OR
    From the Quick Access toolbar, click SAVESave button
    OR
    Press [Ctrl] + [S]
    Your presentation is saved.

return to topOpening a Presentation

The Office button menu allows you to open presentations and conveniently displays a list of recently accessed documents.

Opening a Presentation: Office Button Menu Option

  1. From the Office button menuOffice button, select Open
    OR
    Press [Ctrl] + [O]
    The Open dialog box appears.

  2. Using the Look in pull-down list, navigate to and select the desired presentation

  3. Click OPEN
    Your presentation is opened.

To open recently-accessed presentations:

  1. From the Office button menuOffice button, under Recent Documents, select the desired presentation
    NOTE: If the desired presentation is not listed, refer to Opening a Presentation: Office button Menu Option.
    Your presentation is opened.

return to topInserting New Slides

PowerPoint offers you several quick ways to add new slides to your presentation. By default, the new slide's layout and theme will be the same as the preceding slide.

NOTES:
PowerPoint creates the new slide in the current view. To change the view, refer to The PowerPoint Views.
New slides are inserted after the currently selected slide.

Inserting New Slides: Quick Menu Option

  1. In the Slides tab, right click the slide after which you want a new slide inserted » select New Slide
    The new slide is inserted in your presentation.

  2. To change the slide layout, in the Slides tab, right click the new slide » select Layout » the desired theme
    The selected layout is applied to the slide.

Inserting New Slides: Ribbon Option

  1. From the Home tab, in the Slides group, click NEW SLIDENew Slide button
    The new slide is inserted in your presentation.

  2. To insert a new slide as well as change the slide layout, click theDown arrow buttonon NEW SLIDE » the desired theme
    The new slide and selected layout is inserted in your presentation.

return to topPreparing to Print

Before you print your slides, you must prepare them by accessing the Page Setup dialog box. This dialog box provides options for you to identify your output medium (e.g., paper, on-screen slide show, 35mm slides) and the orientation (portrait or landscape) of slides, notes, handouts, and outlines. For instructions on using the Page Setup dialog box, refer to Setting Up Slides to Print.

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