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Microsoft Outlook 2003

Modifying Appointments and Events

Appointment and event times and dates often change. Outlook's Calendar allows you to easily make any modifications necessary.

return to topChanging Appointments or Events

Changes to appointments can occur for many reasons: location change, date change, allotted time change, etc. Sometimes you will need to access the Appointment dialog box to make the required changes. Other times, you can drag-and-drop the location to a new time.

Changing Appointments or Events: Dialog Box

  1. Open your calendar

  2. Locate the appointment or event to be changed

  3. Double click the appointment or event
    The Appointment or Event dialog box appears.

  4. Make the desired changes
    NOTE: Change the Start time information first. If you change the End time information first, Outlook may give a warning message indicating a conflict (e.g., the end time/date occurs before the start time/date).

  5. Click SAVE AND CLOSE

Changing Appointments or Events: Drag-and-Drop

You can drag the appointment or event within the day section (right side of screen) or onto a date in the month section (left side of screen).

  1. Open your calendar

  2. Locate the appointment or event to be changed

  3. To change the time or date, click and drag the appointment or event to the new date and/or time
    To to change the duration, click and drag the border of the appointment or event

return to topDeleting Appointments or Events

When appointments or events are canceled or if you no longer plan to attend one or the other, you can easily delete them from your calendar.

  1. Open your calendar

  2. Locate the appointment or the event to be deleted

  3. Click within the appointment or event

  4. From the Edit menu, select Delete
    The appointment or event disappears from your calendar.

return to topDeleting a Recurring Appointment or Event

When a recurring appointment or event is no longer held, you can delete it from your calendar. You are able to delete a single occurrence or a whole series.

Deleting One Occurrence

  1. Click within the appointment or event to be deleted

  2. From the Edit menu, select Delete
    A dialog box appears asking if you want to delete all occurrences or just this one.

  3. Select Delete this occurrence

  4. Click OK

Deleting the Series

  1. Click within the appointment to be deleted

  2. From the Edit menu, select Delete
    A dialog box appears asking if you want to delete all occurrences or just this one.

  3. Select Delete the series

  4. Click OK

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