Microsoft Outlook Webmail

for Internet Explorer

Working With Tasks

A Task is a project you want to track through its completion. A Task can be a project that has several steps, or a project that requires the attention of several people. With it, you can set start and end times, reminders, completion percentages, and other options.

Creating Tasks
Editing Tasks
Indicating Completed Tasks
Deleting Tasks
Forwarding Tasks

Creating Tasks

Any project can be organized and updated by using the Task feature.

From the Navigation pane, click TASKS
On the Toolbar, click NEW
An untitled Task dialog box appears.
In the Subject text box, type the name of the Task
NOTE: The Subject text box is the only required field in the Task screen.
From the Start date pull-down list, select the Task's starting date
From the Due date pull-down list, select the date the Task is due
To set a reminder
1. Select Reminder
  The option is selected if a checkmark appears.
2. From the Reminder pull-down lists, select the date and time you want to be reminded
OPTIONAL: To make the Task recurring
1. Click RECURRENCE...
  The Recurrence dialog box appears.
2. In the Recurrence Pattern section, select how often you want the Task to recur
3. In the Range of Recurrence section, specify when the event should begin and end
4. Click OK
  The Task is set to recur and the Recurrence dialog box closes.
Complete the remainder of the dialog box as appropriate
When finished, click SAVE AND CLOSE
The Task is created and the Task dialog box closes.

Editing Tasks

Once a Task has been created, it can be edited easily.

From the Navigation pane, click TASKS
From the Task list, double click the Task you want to edit
OR
From the Task list
1. Select the Task you want to edit
  NOTE: Do not click the box beside the Task. Doing so will mark the Task as completed.
2. In the Reading pane, click EDIT
  The Task dialog box appears.
Make the desired changes
When finished, click SAVE AND CLOSE
The Task dialog box closes and your Task is saved.

Indicating Completed Tasks

Although you can indicate a Task as complete by editing its completion percentage, you may also do so in fewer clicks.

From the Navigation pane, click TASKS
From the Task list, select the desired Task by clicking the checkbox beside it
The Task is indicated as complete.

Deleting Tasks

When a Task is complete, or you no longer need it in your Tasks list, you may want to delete it.

From the Navigation pane, click TASKS
Select the Task you want to delete
From the toolbar, click DELETE
OR
Press [Delete]
The Task is deleted.

Forwarding Tasks

To communicate information about a Task, you can forward it to others in an email attachment. Once the recipient opens the attachment, they can save the attached Task to their Task list or edit and forward it again.

From the Navigation pane, click TASKS
In the Task list, select the task you want to forward
NOTE: Do not click the box beside the Task. Doing so will mark the Task as completed.
In the Reading pane, click FORWARD
A blank message appears with the selected Task(s) attached. The Task's title appears in the Subject text box.
In the To... and Cc... text boxes, type your recipients' address(es)
OPTIONAL: To type a different subject line for your email, in the Subject text box, make the desired change
In the body of the message, type your message
Click SEND
The email is sent with the Task attached.