Microsoft Outlook Webmail
for Internet Explorer
Working with Public Folders
All Outlook client users can see the listing of materials in public folders, but permissions have to be set appropriately for users to see the contents of the folders. The organization of public folders is based on the University organization. Permission for adding information to folders is based on membership of the group. For example, members of the math department can add or delete information from the math public folder but not from the English public folder. A public folder can also be a public calendar. Public calendars are frequently used for scheduling department meeting rooms.
Viewing Public Folders
The Public Folders area of Outlook can hold resources that need to be viewed by many people in a group. Items that can be included in Public Folders include Mail, Calendars, Contacts, Tasks, and Notes.
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In the Navigation pane, click PUBLIC FOLDERS
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If the subfolders are not visible, click the plus (+) sign next to Public Folders
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Locate your public folder
HINT: Click the plus signs as necessary to review the subfolders. -
Select the folder
The folder contents are displayed.
Creating a Public Folder
Permission for adding information to folders is based on membership of the group. For example, members of the math department can add or delete information from the math public folder but not from the English public folder.
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In the Navigation pane, click PUBLIC FOLDERS
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Click the plus (+) sign next to Public Folders
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Locate your public folder
HINT: Click the plus signs as necessary to review the subfolders. -
Right click the folder that you would like to contain the new folder » select Create New Folder » desired folder type
EXAMPLE: Select Calendar Folder
In the folder list, an empty text box appears next to the appropriate folder icon.
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In the text box, type a name for the new folder
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Press [Enter]
The new folder is created.
