Microsoft Outlook Webmail

for Internet Explorer

Working with Signatures

A signature is a block of text that you can use to identify yourself in email messages. The signature often includes a name, title, and contact information. They may also include images and links. This document explains several things you can do with signatures.

NOTE: You can save only one signature at a time.

Creating a Signature
Adding a Signature to a Specific Message
Modifying Your Signature
Deleting Your Signature

Creating a Signature

Outlook Webmail's signature feature is a simple way to add personality to your messages. The following steps will show you how to create a signature:

From the Outlook task bar, click OPTIONS
The Message Options screen appears.
Scroll to the E-mail Signature group
In the E-mail Signature text box, type your signature
To format your signature, use the toolbar above the E-mail Signature text box
OPTIONAL: To customize the E-mail Signature toolbar
1. From the E-mail Signature toolbar, click CUSTOMIZE
2. Select or deselect the options you want to appear on the toolbar
  NOTE: Hovering the cursor over an option will display its name.
To add this signature to each message, select Automatically include my signature on outgoing messages
Click SAVE
The signature is saved.

Adding a Signature to a Specific Message

You may wish to add a signature only to certain messages.

Create a signature
NOTES:
For more information, refer to Creating a signature.
Be sure that Automatically include my signature on outgoing messages is deselected.
Click MAIL
The Mail screen appears.
Create a new message
NOTE: For more information, refer to Basic Email Activities: Sending Email Messages.
OR
To add a signature to a message you will reply to or forward
1. Access the desired message
2. Click REPLY or FORWARD
Place the insertion point where you want the signature to appear
Click INSERT SIGNATURE
The signature is inserted.

Modifying Your Signature

As time passes, or if there is a mistake, you may wish to change your signature.

From the Outlook task bar, click OPTIONS
The Message Options screen appears.
Scroll to the E-mail Signature group
In the E-mail Signature text box, edit your signature
To format your signature, use the toolbar above the E-mail Signature text box
OPTIONAL: To customize the E-mail Signature toolbar
1. From the E-mail Signature toolbar, click CUSTOMIZE
2. Select or deselect the options you want to appear on the toolbar
  NOTE: Hovering the cursor over an option will display its name.
To add this signature to each message, select Automatically include my signature on outgoing messages
When finished editing, click SAVE
The edited signature is saved.

Deleting Your Signature

If you decide that you no longer want a saved signature, you can delete it.

From the Outlook task bar, click OPTIONS
The Message Options screen appears.
Scroll to the E-mail Signature group
In the E-mail Signature text box, select the entire signature
Press [Delete]
The signature is deleted.
Click SAVE
The deletion is saved.