Microsoft Excel XP/X

Using Print Preview

Before printing a chart in Excel XP/X, you may want to preview how your work will look. This document will cover the following:

Windows:

In Normal view, select the sheet you wish to preview
From the File menu, select Print Preview
OR
On the Standard toolbar, click PRINT PREVIEW
The window changes to Print Preview view.
NOTE: If the image can be magnified, the cursor will become a magnifying glass.
OPTIONAL: To see your sheet enlarged, while the cursor is a magnifying glass, click on the sheet
HINT: To restore the original size at which your sheet was viewed, click ZOOM or click on the sheet.
To print the sheet, click PRINT...
To return to Normal view, click CLOSE

Macintosh:

In Normal view, select the sheet you wish to preview
From the File menu, select Print Preview
OR
A new window opens to show preview and the Print Preview toolbar appears.
NOTE: If the image can be magnified, the cursor will become a magnifying glass.
OPTIONAL: To see your sheet enlarged, while the cursor is a magnifying glass, click on the sheet
HINT: To restore the original size at which your sheet was viewed, click ZOOM or click on the sheet.
To print the sheet, on the Print Preview toolbar, click PRINT
To return to normal view, click CLOSE

Button		Function
Windows:	Macintosh:
NEXT		Previews the next page of your sheet NOTE: If you are viewing the last page of your sheet, the NEXT button will preview the first page.
PREVIOUS		Previews the previous page of your sheet NOTE: If you are viewing the first page of your sheet, the PREVIOUS button will preview the last page.
ZOOM		Alters the size at which your sheet is previewed This toggles between the two possible sizes.
PRINT...		Opens the Print dialog box NOTES: Clicking the PRINT... button while in Print Preview will bring you back to Normal view. To learn more about printing, see Excel Printing Basics.
SETUP...		Opens the Page Setup dialog box For more information on the Page Setup dialog box, see About the Excel Page Set Up Dialog Box.
MARGINS		Displays or hides a sheet's margins When the margins are displayed, you may adjust them by dragging For more information on margins, see Adjusting the Margins.
PAGE BREAK PREVIEW		Opens Page Break Preview See Using Page Break Preview within Using Excel Printing Options.
CLOSE		Returns to Normal view
HELP		Opens the Microsoft Excel Help dialog box