Microsoft Entourage 2004
Using Student Distribution Lists
Learning and Technology Services has developed various types of email distribution lists. These instructions describe how faculty and staff can access such distribution lists. There are two programs, Getlist and Gradebook, that can be used to access these lists. Gradebook is more limited in that it can be used only to obtain class lists. Getlist can be used for class lists and other lists as well. To access these list options, you must use the proper formats. For more information and for expanded descriptions of these distribution lists (e.g., when the lists are built or updated, who is included in the lists, etc.) refer to Descriptions of Student Distribution Lists.
If you have any questions about accessing these lists, contact the LTS Help Desk (836-5711; helpdesk@uwec.edu).
Sending to a Distribution List
Since these distribution lists are created from the database, the recipient list is automatically suppressed when you send an email message to a list. It is not necessary to use the Bcc portion of the message, as you may do with distribution lists you have created yourself.
You can send the same message to multiple lists. If you are sending to multiple list, be sure to separate each list with a comma ( , ).
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Create a new message
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In the To text box, type the name of the distribution list in the correct distribution list format
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Continue with the subject and body portions of the message as usual
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Click SEND NOW
Getting Names from a Distribution List
You must send a separate email message for each Getlist request.
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Create a new message
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In the To text box, type getlist
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In the Subject text box, type the name of the distribution list in the correct distribution list format
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Click SEND NOW
The selected distribution list will be sent to you via email.
