Microsoft Entourage 2004

Scheduling Events

By using Entourage's Calendar feature, you can create a schedule of new and/or recurring events. An event can include appointments, meetings, and any other item you would like placed at a specific time in your calendar. This document explains how to schedule events.

Scheduling a New Event
Scheduling a Recurring Event

Scheduling a New Event

You will need to access your Calendar in order to schedule a new event.

Scheduling a New Event: Menu Option

If necessary, open your calendar
From the File menu, select New » Calendar Event
OR
Click NEW
An untitled Event dialog box appears.
In the Subject and Location text boxes, type the appropriate information
To add the desired start and end time for your event, in the Start and End text boxes, use the nudge buttons to specify the appropriate time
OR
To select dates from the calendar,
1. Click the CALENDAR palette
2. Select the appropriate dates
OPTIONAL: To receive a reminder before your event begins,
1. Select Reminder
2. In the Reminder text box, type to specify the amount of time before the Event that you would like the reminder to appear
3. From the Reminder drop-down menu, select the time increment you would like to use
OPTIONAL: To adjust how the appointment appears to others, on the toolbar click OPTIONS» select Show Free/Busy Status As » select the desired option
NOTE: Options include Free, Tentative, Busy, or Out of Office.
If appropriate, in the description text box, add a description or notes about the appointment
Click SAVE
Close the Event dialog box

Scheduling a New Event: Calendar Option

If necessary, open your calendar
Adjust the view as needed
HINT: For more information, refer to Selecting a Calendar View.
Using the arrows or your mouse, navigate to the day you would like to add an appointment to
Click in your calendar grid to select an event time
HINT: To select more than one increment of time, drag over the time period
These areas will now be highlighted.
From the File menu, select New » Calendar Event
OR
Double click the selected time period
An untitled Event dialog box appears with the Start and End fields already filled in with the appropriate date and time.
In the Subject and Location text boxes, type the appropriate information
OPTIONAL: To receive a reminder before your event begins,
1. Select Reminder
2. In the Reminder text box, type to specify the amount of time before the Event that you would like the reminder to appear
3. From the Reminder drop-down menu, select the time increment you would like used
OPTIONAL: To adjust how the appointment appears to others, on the toolbar, click OPTIONS» select Show Free/Busy Status As » select the desired option
NOTE: Options include Free, Tentative, Busy, or Out of Office.
If appropriate, in the description area, add a description or notes about the appointment
Click SAVE
Close the Event dialog box

Scheduling a Recurring Event

Scheduling a recurring event is much like scheduling a new event. (For more information about scheduling a new event, refer to Scheduling a New Event.)

If necessary, open your calendar
From the File menu, select New » Calendar Event
OR
Click NEW
An untitled Event dialog box appears.
To add the desired start and end time for your event, in the Start and End text boxes, type the appropriate time or use the up and down arrows
OR
To select the dates from the calendar,
1. Click the CALENDAR palette
2. Select the appropriate dates
OPTIONAL: To receive a reminder before your event begins,
1. Select Reminder
2. In the Reminder text box, type to specify the amount of time before the Event that you would like the reminder to appear
3. From the Reminder drop-down menu, select the time increment you would like to use
OPTIONAL: To adjust how the appointment appears to others, on the toolbar click OPTIONS» select Show Free/Busy Status As » select the desired option
NOTE: Options include Free, Tentative, Busy, or Out of Office.
If appropriate, in the description text box, add a description or notes about the appointment
From the Occurs pull-down list, select the desired frequency
The dialog box refreshes.
Click EDIT...
The Recurring Event dialog box appears.
In the Recurrence Pattern section, select the appropriate settings
In the Start and End section, select the appropriate settings
When finished, click OK
Click SAVE
Close the Event dialog box