Personal Information Changes
United Way/SECC campaign
Workers Comp News
Unclassified Staff News
Payroll Deadlines - New Minimum Wage
Telephone Training for Students
Health Insurance Dual
enrollment period will be held from Monday, October 10 through
Friday, October 28, 2005. During this time, currently insured
employees may switch from one health plan to another or from single
to family coverage without any waiting period for preexisting
Representatives from local insurance companies will be on campus Wednesday,
October 12, 2005 from 11:00 a.m.-2:00 p.m. in the Council Fire Room of
If your "family status" is changing, please check with the staff in
Human Resources to see if there are insurance coverage changes.
Address change forms are online at
http://www.uwec.edu/hr/forms.htm. Family status changes may include:
marriage or divorce
adoption of a child
a child reaching 19 years old and
not a student
a child reaching age 25
other health insurance coverage
Campus Directory Changes
Changes for 2005-2006
campus directory must be submitted to Human Resources, Schofield 220, by
September 15, 2005. E-mail changes to Diane Willer at
E-mail and Blugold Access
Claire employees, including limited term employees, have e-mail accounts.
For first-time access to the e-mail server and to use the Blugold System,
employees must use their Personal Identification Number. To receive a PIN, an employee must come to the Office of Human Resources, Schofield 220,
with picture ID. Once a PIN is obtained, employees can learn about accessing information by visiting the
Learning and Technology Services Help Desk Web site at
or by calling the Help Desk at 36-5711 (Old Library 1144).
Employee Assistance Program
The UW-Eau Claire Employee Assistance Program is available to all
faculty, staff, and their household members. Individuals can
discuss any difficulty that is interfering with their personal
effectiveness at work or home. The EAP provides counseling,
referrals, consultation, and workshops on a variety of topics upon
request. The services are confidential and free of charge.
For more information you can visit
contact Pete Chellman at 836-5521 or e-mail
Worker's Compensation Claims
Any work related injury or illness must be
reported to an employee's supervisor immediately following an incident.
Within 24 hours of an employee's report of injury, supervisors should
contact the Worker's Compensation Coordinator, Amy TeBeest, in the Office of
Human Resources, 220 Schofield Hall at 36-2513 or
tebeesas to report the
You may be wondering why injuries need to be
reported within the aforementioned timeframe. Most importantly, a
prompt report of injury allows us to make sure, as soon as possible after an
injury, that work environments and work practices are safe. It also
expedites processing of claims and reimbursement of medical costs, lost
time, etc. Furthermore, penalties can be assessed by the Department of
Workforce Development if injuries are not reported in a timely manner.
Prompt report of injury can help us avoid this unnecessary cost to your
department. Thank you for your attention to this matter.
Within a few weeks, all faculty and staff will receive the
United Way and the State Employees Combined Campaign packets. The
packets will include a combined pledge card and brochures for both fund
drives. Also watch for "Day of Caring" flyers in campus mail.
Direct questions about all three campaigns to Barbara Bowers, Campaign
Committee Chair, at 36-3871 or e-mail
UNCLASSIFIED STAFF NEWS
During the 2005-2006
fiscal year, there are two legal holidays (December 24, 2005, and December
31, 2005) that fall on Saturdays. Unclassified staff who earn vacation
are eligible to use these days at another time. The legal holiday
hours will be added to the floating holiday balance at the time they are
earned. You may anticipate the use of these legal holidays, and the
leave report may show a negative balance until December/January. These
legal holidays must be used by June 30, 2006; there is no provision to carry
them into the next fiscal year or to include them with your annual leave
reserve hours. Please note that December 25, 2005 and January 1, 2006
are legal holidays that fall on Sundays. When a legal holiday falls on
a Sunday, the University is closed the following Monday and no "floating
time" is accumulated. Contact Sue Pettis at 36-2018 or email
pettissl with questions.
Unclassified Leave Statements
Academic year unclassified employees will
receive the first monthly leave statement for the academic year on or about
10/01/05. Please remember to complete it and send it to your
supervisor each month within five days of receipt. Those employees
with a summer session appointment will receive a leave statement on or about
9/10/05 covering the summer session. Refer questions to Sue at 36-2018
or e-mail pettissl.
STUDENT PAYROLL NEWS
Student Payroll Deadlines
Timesheets are due in the Human Resources office
by noon every other Friday (unless otherwise noted). Please refer to
the Student Payroll Calendar on our Web site at
http://www.uwec.edu/hr/student.HTM. Fridays and Mondays are
important days in the student payroll cycle. Student employee payroll
forms are due in the Human Resources office the Monday prior to submitting a
time sheet. These forms include I-9, W-4, paycheck distribution
form, and online eligibility. All forms may be found on our Web site
by clicking on "Student Payroll Information" in the Payroll & Benefits section.
Refer questions to Stacie Moyer at 36-5260 or
Student Timesheet Processing
We are asking your assistance in making certain
that our student employees are paid promptly. Please check the time
sheet before you sign and submit it. Make sure all payroll forms are
turned in by the Friday deadline. Your assistance will ensure timely
processing of the student payroll during the busy time at the beginning of
the academic year. Please remember that students' paychecks are as
important to them as our paychecks are to us.
Academic Year Eligibility Session
The academic year eligibility session begins
August 28, 2005, and ends May 20, 2006. Please make sure ALL student
workers have a new academic year eligibility form on file before submitting
their first academic year time sheet. Please refer to Human Resources'
Web site http://www.uwec.edu/hr/student.HTM for the payroll schedule.
NOTE: Effective June 1, 2005, the new minimum
wage for student employees is $5.70/hr.
Service Compliance Policy
Remember when hiring new student employees - males (between the ages of 18
and not yet 26) must be registered with Selective Service. Supervisors
can check the BLUGOLD SYSTEM to see if a student has complied with this
requirement. If not, they must complete a
Compliance Form which may be found on Human Resources' Web site.
Refer questions to Stacie Moyer at 36-5260 or
international student employees need to make an appointment to see Sue
Pettis to complete their payroll forms (i.e. I-9, tax forms including tax
treaty forms). Supervisors should enter their
Online eligibility form as soon as they want to start the employment process.
International students must not begin working until they have completed
forms with Sue, and have received approval from the Center for International
Education to work on campus, and have received their social security card.
Refer questions to Sue Pettis, 36-2018 or email
Office and Telephone Training For Students
What is it? Training in
basic telephone skills and office etiquette for student workers.
Who should attend?
Any student workers who need assistance with tips in basic office and
Tuesday, October 4, 2005
11:00 a.m. - noon **OR**
1:00 - 2:00 p.m. (two sessions)
Presidents Room, Davies Center
||Free of Charge
(please register below)
Mary Casey and Amy TeBeest - Office of
Click here to