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Welcome to the Office of Human Resources

The mission of the Office of Human Resources is to support the University of Wisconsin Eau Claire as a comprehensive university whose purpose is to foster intellectual, personal, social and cultural development. We will effectively and creatively administer all functions of the Human Resources Office. This mission is accomplished in a manner that assures that all employees are treated equally and with respect.

30-Day Benefit Enrollment Opportunity for Same-Sex Spouse

As of October 6, 2014, same-sex marriage is legal and recognized in Wisconsin.  This includes a legal same-sex marriage that occurred in another state or country prior to October 6, 2014, as well as the same-sex marriage licenses issued June 6 – 13, 2014 in Wisconsin.
As a result, employees who have a same-sex spouse as of October 15, 2014, have a 30-day window ending on November 14, 2014, to enroll their same-sex spouse and that spouse’s dependents in the following benefit plans:

  • State Group Health Insurance
  • Dental Wisconsin Dental Insurance
  • EPIC Benefits+
  • VSP Vision Insurance
  • Individual and Family Life Insurance
  • State Group Life Insurance
    • Add Spouse/Dependent coverage if you have a dependent to insure for the first time
    • Enroll in or add one level of coverage (note – changing the relationship with the same person from domestic partnership to marriage does not allow you to make changes to State Group Life Insurance coverage)

For a full list of actions that can be taken due to marriage, see: http://www.uwsa.edu/ohrwd/benefits/famchng/marriage/Note: if you marry a same-sex spouse after October 15, 2014, you have 30 days from your date of marriage to make any benefit changes.

All applications to add a same-sex spouse and the spouse’s dependents must be submitted to your institution’s benefits office by 4:30 p.m. on November 14, 2014.  Health insurance will be effective October 6th (the date that Wisconsin recognized same-sex marriage) and all other benefits will be effective the 1st of the month on or following receipt of the application.

All benefit applications are available at: http://www.uwsa.edu/ohrwd/formspubs/.  You must submit a paper application to add your spouse and spouse’s dependents to your coverage.

Employees with a same-sex spouse may also want to consider updating their tax withholding.

For additional information, see the Legalization of Same-Sex Marriage in Wisconsin FAQ on the Department of Employee Trust Funds website: http://etf.wi.gov/news/ht-2014-same-sex-marriage2.htm

For Employees Who Currently Cover Same-Sex Spouse as a Domestic Partner on Benefit Plans

If you already cover your same-sex spouse as a domestic partner on your benefit plans, you must submit new paper applications to change the relationship from domestic partner to spouse.  You will receive an email from your benefits office with specific instructions.  You can also see more information at: http://www.uwsa.edu/ohrwd/benefits/famchng/dp-marriage/



The Time Is Now. Evaluate, Enroll, Make Changes…
The Annual Benefit Enrollment (ABE) Period

October 6 - 31, 2014!

Don't miss your once a year opportunity to enroll or make changes to your benefits!

This is the time of the year to evaluate your benefits, review plan changes and determine your benefit needs for the coming year.  All changes made during this period will be effective January 1, 2015.

For more information select Annual Benefit Enrollment News or in the sidebar.

Open Enrollment Info Sessions and Computer Lab Times

Are you interested in additional information or assistance to complete your open enrollment?  We will have Human Resource staff available:

Information Session


Wednesday, October 22nd   9:30 a.m. – 11:30 a.m.

Davies Center, Council Oak 260

Tuesday, October 28th 11:00 a.m. – 12:30 p.m

Davies Center, HoChunk 320E



Open Computer Lab Times


Monday, October 20th 3:30 p.m. - 5:30 p.m.

Wednesday, October 22nd 1:00 p.m. - 4:00 p.m.

Thursday, October 23 10:00 a.m. - Noon

Monday, October 27th 8:00 a.m. – noon



All Open Labs are located in Schneider, Cargill Lab SSS204



Stay Informed on Employment Postings!

Human Resources has a new Employment Opportunities listserve that perspective candidates may subscribe to. Email notifications of employment opportunities will be sent to you as they become available.

To subscribe, send an email to employment-request@listserve.uwec.edu with SUBSCRIBE in the body. Please ensure that your signature (if you have one) is removed when you send the email. You will receive an email confirming your subscription.


Home Address Information

Student employees, Classified, LTE and Unclassified should login to the "My UW Portal" to verify your home address. Your home address is the address that your W2 will be mailed to.

Staff, your home address is only maintained in HRS. Human Resources does not maintain addresses for staff in CampS.

Students, you must maintain your home address in both systems, CampS and in HRS.

If you have any questions please contact Human Resources at 715-836-2513.

Health Insurance Marketplace

Beginning in 2014, the federal Affordable Care Act (ACA) requires almost everyone to obtain health insurance for themselves and their dependents or pay a penalty when filing their tax returns.  The Marketplace (or Exchange) is a new option for people to obtain health insurance.

For employees that are currently under a State Health Plan and depending on your circumstances, the “Marketplace” options may be of interest to you.  



Employee Self Serve

Employee Self-Serve - Classified staff

Please refer to the Employee Reference Guide. For specific situations please email Patty Johnson at johnsopq@uwec.edu.

For approvers refer to the Manager Self-Serve Reference Guide.

Employee Self-Serve - LTE staff

Please refer to the LTE Employee Reference Guide. For specific situations please email Patty Johnson at johnsopq@uwec.edu.

Employee Self-Serve - Unclassified Absence Entry and Approval

Please refer to the Employee Reference Guide. For specific situations please email Kathi Lee at leekl@uwec.edu

For approvers refer to the Manager Absence Self-Serve Reference Guide.

Leave Reporting for 9-month Academic Year Contracts

If you are a 9-month (c-basis) contracted employee ELIGIBLE FOR SICK LEAVE, this means you will be entering leave reports from September through May. If you are unsure, please contact human resources.

For the 2014-2015 Academic year, you will enter a leave report for the following dates:



Start Date

End Date





























Q: What if I don’t use any sick leave, do I still have to enter a leave report?
A: Yes, you still need to enter a leave report. You will click on “enter absence” and then the absence name will be, “No leave taken”. By reporting no leave taken, you receive your sick leave balance for that month.

Q: What date should I use for no leave taken?
A: You can use the first of the month you are reporting for. For example, if you did not take any leave during the dates of the September time frame you would put the start date as “9/1/2014”, select, “no leave taken” and then put “9/1/2014” in the end date. 

Q: What date(s) should I use if I have sick leave in a month?
A: Use the exact date you were gone. You can enter a range if you are gone the exact amount of hours for consecutive days Monday-Friday. If you are gone on a Friday and gone on the following Monday, you would need to enter two separate leave reports.

Q: What if I am entering a half day (4 hours)?
A: Go to entry type, select the drop down “hours per day”. In the hours per day box, you will enter “4”. Click “Calculate hours” and “4” hours should pop up in the duration box.

Q: There is an original start date box, do I have to put in a date?
A: No, you can leave it blank.


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