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Microsoft Outlook 2003

Automating Appearance with Stationery

Using stationery is a great way to add interest to your messages and express your personality. You can use a stationery already established by Outlook, or create one on your own.

return to topWhat Stationery Isn't

Outlook's Stationery only controls the visual appearance of the message. If the content is what you want to standardize, refer to the following:

return to topCreating a New Message with Stationery

To apply a stationery that Outlook applies to a new message, use the following instructions:

  1. From the Navigation pane, click MAIL

  2. From the Actions menu, select New Mail Message Using » More Stationery...
    The Select a Stationery dialog box appears.

  3. From the Stationery scroll box, select the desired stationery
    NOTE: An example of the selected stationery appears in the Preview box.

  4. Click OK
    A new message appears.

return to topChanging the Look of Stationery

You can easily make adjustments to the appearance of a stationery that Outlook provides. For example, you may wish to change the font, background color, or picture of an established stationery.

  1. From the Tools menu, select Options...
    The Options dialog box appears.

  2. Select the Mail Format tab
    Options dialog box

  3. In the Message format section, from the Compose in this message format pull-down list, select HTML

  4. In the Stationery and Fonts section, click STATIONERY PICKER...
    The Stationery Picker dialog box appears.
    NOTE: If this option is grayed out, make sure HTML is selected under Compose in this message format.

  5. In the Stationery scroll box, select the stationery you want to alter
    NOTE: Some styles of Stationery can not be edited.

  6. Click EDIT...
    The Edit Stationery dialog box appears.

  7. In the Message font section, click CHANGE FONT...
    The Font dialog box appears.

  8. In the Font dialog box, make the desired changes

  9. Click OK

  10. To change the background picture
    1. From the Background section, select Picture
    2. From the Picture pull-down list, select the desired option
    OR
    To have the background as a solid color
    1. From the Background section, select Color
    2. From the Color pull-down list, select the desired color
      NOTE: Stationery can have either a background picture or a solid color background.

  11. To exit the Edit Stationery dialog box, click OK

  12. To exit the Stationery Picker dialog box, click OK

  13. To exit the Options dialog box, click OK

return to topCreating Custom Stationery

If none of the stationery options that Outlook provides suits you, you can create your own personalized stationery. Review the options available before creating your stationery.

Creating Custom Stationery: Options

There are several methods you can use to create your custom stationery.

To create from scratch:

  1. Complete steps 1-5 of Creating Custom Stationery: Procedure

  2. Select Start with a blank stationery

  3. Complete steps 7-14 of Creating Custom Stationery: Procedure

To create using an existing stationery:

  1. Complete steps 1-5 of Creating Custom Stationery: Procedure

  2. Select Use this existing stationery as a template

  3. From the pull-down list, select the desired stationery

  4. Complete steps 7-14 of Creating Custom Stationery: Procedure

To create using a file:

  1. Complete steps 1-5 of Creating Custom Stationery: Procedure

  2. Select Use this file as a template

  3. Type the file name in the text box
    OR
    1. Click BROWSE...
      The File to use as a template dialog box appears.
    2. Using the Look in pull-down list and other navigational tools, locate and select the desired file
    3. Click SELECT

  4. Complete steps 7-14 of Creating Custom Stationery: Procedure

Creating Custom Stationery: Procedure

These instructions will guide you through the process of creating custom stationery.

  1. From the Tools menu, select Options...
    The Options dialog box appears.

  2. Select the Mail Format tab

  3. In the Stationery and Fonts section, click STATIONERY PICKER...
    The Stationery Picker dialog box appears.
    NOTE: If this option is grayed out, make sure HTML is selected under Compose in this message format.

  4. Click NEW...
    The Create New Stationery dialog box appears.

  5. In the Enter a name for your new stationery text box, type a name

  6. Select how you would like to create the custom stationery
    NOTE: You may create a custom stationery from scratch, using an existing stationery, or using a file.

  7. Click NEXT
    The Edit Stationery dialog box appears.

  8. In the Message font section, click CHANGE FONT...
    The Font dialog box appears.

  9. In the Font dialog box, make the desired changes

  10. Click OK

  11. To change the background picture
    1. From the Background section, select Picture
    2. From the Picture pull-down list, select the desired option
    OR
    To have the background as a solid color
    1. From the Background section, select Color
    2. From the Color pull-down list, select the desired color
      NOTE: Stationery can have either a background picture or a solid color background.

  12. To exit the Edit Stationery dialog box, click OK

  13. To exit the Stationery Picker dialog box, click OK

  14. To exit the Options dialog box, click OK

return to topSetting a Default Stationery

If you do not want to select a stationery every time you send a message, you can select a default stationery.

  1. From the Tools menu, select Options...
    The Options dialog box appears.

  2. Select the Mail Format tab

  3. In the Stationery and Fonts section, from the Use this stationery by default pull-down list, select the desired stationery

  4. Click OK

Turning Off the Default Stationery

  1. From the Tools menu, select Options
    The Options dialog box appears.

  2. Select the Mail Format tab

  3. In the Stationery and Fonts section, from the Use this stationery by default pull-down list, select <None>

  4. Click OK
    You will now need to select a stationery when you want to use one.

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