Microsoft Word 2007

Working with File Properties

You can customize important document information with file properties, which can display a filename, title, author, searchable keywords, and more. These properties help reference the document, making it easily understandable.

Editing File Properties
Viewing File Properties
Printing File Properties

Editing File Properties

File properties set a static location for important information about your document and can be edited. You can also edit file properties through Windows Explorer. For more information, refer to Viewing File Properties.

From the OFFICE BUTTON, select Prepare » Properties
The Document Properties pane appears below the Ribbon.
From the Document Properties pull-down list, select Advanced Properties...
The Document Properties dialog box appears.
Select the Summary tab
The Properties dialog box refreshes to display the Summary options.
In the fields provided, type the appropriate information relating to your document
To save your changes and return to your document, click OK
To return to your document without saving, click CANCEL
Click CLOSE

Viewing File Properties

You can also view a document's file properties from Windows Explorer.

In Windows Explorer, find the file whose file properties you want to view
Right click the file » select Properties
The (File name) Properties dialog box appears.
Select the Summary tab
The dialog box refreshes to display editable file properties.
OPTIONAL: To view more options, click ADVANCED >>
The Summary tab refreshes to display advanced options.
NOTE: To return to the Summary tab's initial display, click SIMPLE >>
OPTIONAL: To edit file properties from the (File name) Properties dialog box
1. Click the text box you want to edit
2. Make the changes
3. To save your changes, click APPLY
  To save your changes and close the (File name) Properties dialog box, click OK
  To close the (File name) Properties without saving, click CANCEL

Printing File Properties

You can print file properties separate from the document or along with the document itself.

Printing File Properties: Without the Document

In the top left corner of the Word window, click the OFFICE BUTTON» select Print
The Print dialog box appears.
From the Print what pull-down list, select Document properties
Click OK
The file properties are printed.

Printing File Properties: With the Document

In the top left corner of the Word window, click the OFFICE BUTTON » select Word Options
The Word Options dialog box appears.
From the Categories list, select Display
In the Printing Options section, select Print document properties.
WARNING: Word will continue to print document properties unless the Print document properties box is unchecked. If this is undesirable, deselect the option after printing.
Click OK
In the top left corner of the Word window, click the OFFICE BUTTON» select PRINT
The Print dialog box appears.
Click OK
The document is printed with its file properties.