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Microsoft Outlook 2007

Locating Recipients

When sending a message, Outlook gives you options for finding the email name of the recipient. The easiest ways are either to use the TO... button, the Check Names feature, or the address book. There are also other ways to locate email addresses outside of Outlook. Most of these options apply only to UW-Eau Claire faculty/staff or students.

return to topFinding Recipients

Outlook gives you a very easy way to find contacts when creating a new email message. The names found using this method are from the Global Address List and therefore apply only to faculty/staff and students of UW-Eau Claire.

NOTE: These steps can be applied in any case where a message or response is being sent out (for example a meeting request, invitation, or forward).

  1. Create a new mail message (if necessary)

  2. Click TO...
    OR
    From the Names group, click ADDRESS BOOKAddress book button
    OR
    From the Tools menu, select Address Book...
    The Select Names dialog box appears.

  3. From the Address Book pull-down list, select Global Address List

  4. In the Search text box, type all or part of the person's last name or use the scroll bar

  5. Select the desired recipient's name

  6. To add the name as a recipient of the message, click TO, CC, or BCC as appropriate

  7. Click OK

  8. Complete the body of the message

  9. Click SEND
    The message is sent to the selected recipients.

return to topUsing the Check Names Feature

When writing an email, using the Check Names feature can easily determine the correct name and email address for the recipient. The Check Names feature searches in both the Global Address List and your personal Contact list. If the name is recognized by Outlook, the name will be added as a recipient of the message

  1. Create a new mail message (if necessary)

  2. In the To... text box, type the name of the desired recipient(s)

  3. Click CHECK NAMESCheck Names button
    If the name is not recognized by Outlook, the Check Names dialog box will appear.

  4. Select the appropriate name from the scroll box
    OR
    To see more name options, click SHOW MORE NAMES... and make your selection

  5. OPTIONAL: If you need more information on a recipient, with the appropriate name selected
    1. Click Properties...
    2. When you are finished viewing their contact properties, click OK

  6. Click OK

  7. Complete the body of the message

  8. Click SEND
    The message is sent to the selected recipients and the window closes.

return to topAdditional Options for Locating UWEC Users

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