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Microsoft Outlook 2007

Printing Your Calendar

There are several options while working with the Outlook Calendar that can be used to help you work more efficiently. This LTS Online Help document gives information on printing your calendar, editing the page setup, showing appointment end times, and setting a default printer.

return to topPrinting Your Calendar

You may find it helpful to have a printed version of your Outlook Calendar. This printed version could be posted or you could add it do your date book.

  1. In the Navigation pane, click CALENDERCalendar button
    The Calendar view appears.

  2. From the File menu, select Print...
    The Print dialog box appears.

  3. From the Name pull-down list, select the appropriate printer

  4. Under Print style, select the desired style

  5. To suppress printing the details of private appointments, select Hide details of private appointments
    This option is selected if there is a check mark in the box.
    NOTE: You may edit the page setup at this point.

  6. Click OK

return to topEditing the Page Setup

The Page Setup dialog box allows you to select options which result in the style of printout most useful to you.

  1. Complete steps 1-5 of Printing Your Calendar

  2. Under Print style, click PAGE SETUP...
    The Page Setup dialog box appears.

  3. Select the appropriate tab

  4. Select the desired options

  5. OPTIONAL: To make sure you have the options specified accurately, click PRINT PREVIEW

  6. Click OK

  7. Click OK

Tabs in the Page Setup dialog box

Format tab
Contains options which allow you to arrange days from top to bottom, as well as select the time frame to print.
NOTE: If you want to print only work days, select Only Print Workdays
The option is selected if a check appears in the box.
Folder tab

Paper tab
Contains options which allow you to select paper type as well as page size. These options are convenient for anyone planning to print their schedule and add it to a daily planner. Paper type and page size can be formatted to fit different planners.
Paper tab

Header/Footer tab
Contains options which allow you to add header or footer information to your printed calendar.
Header/Footer tab

return to topShowing Appointment End Times

You have the option of showing the ending time of appointments when choosing the following print styles: Monthly, Tri-fold, Calendar Details and Weekly (Top to Bottom).

NOTES:
If end times are not printing: If you are using the settings described here and the end times are still not printing, you may need to adjust the font size further. A font size of 6 is recommended.
If end times are not visible: If, after changing the font size, the end times are not visible when viewing your calendar, you may need to close the Navigation pane in order to maximize the Calendar display.

To display/print appointment end times:

  1. Click CALENDARCalendar button
    The Calendar view appears.

  2. From the View menu, select Current View » Customize Current View...
    The Customize View dialog box appears.

  3. Click OTHER SETTINGS...
    The Format Day/Week/Month View dialog box appears.
    Format day/week/month dialog box

  4. Under Month, select Show end time
    This option is selected if there is a check mark in the box.

  5. For the calendar view you want to change, click FONT...
    The Font dialog box appears.
    NOTES:
    Options will vary depending on your current view.
    If you want start and end times to print, a font size of 6 is recommended.

  6. Make the appropriate adjustments

  7. Click OK

  8. Click OK

  9. Click OK

return to topSetting a Default Printer

To make selecting a printer from the Print dialog box easier, simply set a default printer that will automatically be used every time you print. 

  1. From the Start menu, select Printers and Faxes
    The Printers and Faxes dialog box appears.

  2. Right click the printer you wish to set as default printer » select Set as Default Printer
    The selected printer is now the default printer.

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