This browser does not support basic Web standards, preventing the display of our site's intended design. May we suggest that you upgrade your browser?

Microsoft Outlook 2007

Manual Archiving

There are various reasons why it may be necessary to manually archive your items. Manual archiving allows you to archive before AutoArchiving is due or to archive if AutoArchiving is turned off. Manual archiving also allows you to archive your files if you keep Outlook open, since Outlook only runs AutoArchive when you first launch the program. In addition, manual archiving lets you manually archive Contact items, which cannot be archived using AutoArchiving.

return to topBasic Manual Archiving

The basic process to manually archive files is quite simple. You can manually archive all or any of your Outlook folders.

  1. From the File menu, select Archive...
    The Archive dialog box appears.
    Archive dialog box

  2. Select Archive this folder and all subfolders

  3. From the scroll box, select the desired folder to be archived

  4. In the Archive items older than text box, type the appropriate date
    OR
    To select the date from a list, clickArchive items older than pull-down list

  5. In the Archive file text box, type the desired location
    OR
    To select the location, click BROWSE...
    Recommended: H:\Config\Outlook\archive.pst

  6. Click OK
    The specified folder is now manually archived.

return to topAdditional Manual Archiving Options

Other manual archiving options include using AutoArchive settings or archiving excluded items.

Using AutoArchive Settings

Using AutoArchive settings is an efficient way to archive all your items. This is especially helpful for archiving multiple items into different folders. AutoArchive does not allow you to archive Contact items, so you must archive the Contact folder individually. To modify your AutoArchive settings, refer to Customizing AutoArchive Settings.

  1. From the File menu, select Archive...
    The Archive dialog box appears.
    Archive dialog box

  2. Select Archive all folders according to their AutoArchive settings
    All other options become unavailable.

  3. Click OK

Archiving Excluded Items

At times, you may want to archive items that are usually excluded from AutoArchive. Manual archiving allows you to include these excluded items. For more information on excluded items, refer to Enabling and Disabling AutoArchiving on Specific Items.

  1. From the File menu, select Archive...
    The Archive dialog box appears.
    Archive dialog box

  2. Select Archive this folder and all subfolders

  3. From the scroll box, select the desired folder to be archived

  4. In the Archive items older than text box, type the appropriate date
    OR
    To select the date from a list, clickArchive items older than pull-down list

  5. Select Include items with "Do not AutoArchive" checked
    HINT: The option is selected if a checkmark appears before it.

  6. In the Archive file text box, type the desired location
    OR
    To select the location, click BROWSE...
    Recommended: H:\Config\Outlook\archive.pst

  7. Click OK
    The specified folder, including any excluded items, is now manually archived.

Excellence. Our Measure. Our Motto. Our Goal.