print header

Council Bylaws 

Printable PDF

Bylaws of the Graduate Faculty and Graduate Council

The University of Wisconsin-Eau Claire


ARTICLE I
Purpose
The purpose of these bylaws is to establish an orderly procedure whereby graduate faculty
and graduate students can exercise their duties and responsibilities for the development of
university academic policy necessary for the growth and improvement of graduate education
at the University of Wisconsin-Eau Claire as authorized by the Board of Regents of the
University of Wisconsin System.  The bylaws also specify those duties and responsibilities
that the University Dean of Graduate Studies (hereafter referred to as Graduate Dean) and
the Deans of the Colleges have for the effective functioning of graduate programs and for
the implementation of the university academic policy as developed by the graduate faculty
and their elected Council.
 
ARTICLE II
Membership on the Graduate Faculty
Section 1.  Ranked members of the faculty of the University who hold the earned doctorate
(or terminal degree, as specified by the professional societies which represent the different
disciplines) from a graduate College or University accredited by a regional accrediting
agency are eligible for appointment to the Graduate Faculty as Full members.  A Full
member of the Graduate Faculty may serve as a member of the Graduate Council, vote for
faculty membership on the Graduate Council, vote in graduate faculty referenda, teach
courses for graduate credit, serve as a graduate student’s academic adviser, serve as a
member of a graduate student’s committee, and serve as adviser/chair of a master’s thesis,
paper, or project.  A Full member must show evidence of having established and maintained
a program of professional practice or personal research, scholarship, or artistry, the
products of which have received positive assessment by independent external experts in
the field according to the national standards in the discipline.
 
Section 2.  Academic staff who hold clinical ranks (Clinical Instructor / Assistant / Associate
/ Full Professor) or who hold an earned doctorate (or terminal degree, as specified by the
professional societies which represent the different disciplines) from a graduate College or
University accredited by a regional accrediting agency are eligible for appointment to the
Graduate Faculty as Associate members. An Associate member of the Graduate Faculty
may teach courses for graduate credit, serve as a graduate student’s academic adviser,
serve as a member of a graduate student’s committee, and serve as adviser/chair of a
master’s thesis, paper, or project.  An Associate member must show evidence of having
established and maintained a program of professional practice or personal research,
scholarship, or artistry, the products of which have received positive assessment by
independent external experts in the field according to the national standards in the
discipline.
 
Section 3.  Other individuals may be appointed to serve as Temporary members of the
Graduate Faculty.  These individuals may include retired, adjunct / instructional academic
staff, and visiting faculty / staff, as well as expert professionals in the field.  These
appointments normally are made to provide a specific course offering or to meet the
graduate advisement needs of an individual student; as such, they are limited to teaching or
serving on a master’s committee and must be justified by a need for specific disciplinary
content provided by an exceptional individual. These appointments shall be made on an
interim basis, upon the recommendation of the Department Chair (for graduate programs
administered at the department level) or Program Director (for graduate programs
administered at the college level) and with the approval of the Dean of the appropriate
College and the concurrence of the Graduate Dean, following procedures set by the
Graduate Council. To be approved to teach a graduate level course, the individual must
have professional qualifications equivalent to those expected of a member of the graduate
faculty or have special expertise in the area of the course to be taught.  
 
Section 4.  Primary responsibility for appointing new members to the Graduate Faculty shall
rest with the Department Chair (for graduate programs administered at the department
level) or Program Director (for graduate programs administered at the college level) and the
faculty of each graduate program, and requires the approval of the Dean of the appropriate
College and concurrence of the Graduate Dean.  Each program, department, school or
college may develop criteria supplemental to those provided in these bylaws.
 
Section 5.  In addition to transmitting recommendations for appointment to the Graduate
Faculty, each semester Department Chairs and Program Directors shall report to their
College Dean and the Graduate Dean deletions from the list of approved Graduate Faculty.
 
Section 6.  The Chancellor of the University of Wisconsin-Eau Claire, the Provost and Vice
Chancellor, the Deans of the Colleges, the Graduate Dean, and the Director of the
University Library shall be Full members of the Graduate Faculty.
 
Section 7.  Only Full members of the Graduate Faculty holding at least a half-time position
in an academic department or division or in academic administration shall have the right to
vote in elections and in meetings of Graduate Faculty and have the right to hold office.
 
 
ARTICLE III
Functions and Responsibilities of the Graduate Faculty
Section 1.  The Graduate Faculty in the individual Departments, Schools, and Colleges
shall have responsibility for such fundamental areas as curriculum, methods of instruction,
evaluation of student achievement and research, and those aspects of student life that
relate to the graduate educational process.
 
Section 2.  The Graduate Faculty in the individual Departments, Schools, and Colleges
shall formulate the requirements for the graduate degrees offered and shall determine when
the requirements for a graduate degree have been met, and shall, through the Deans of
their Colleges, recommend to the Chancellor that the degree be conferred.
 
Section 3.  Members of the Graduate Faculty shall serve on standing and special
committees when duly selected by procedures established by these bylaws, by the
Graduate Council, by the Graduate Dean, or by the committees.
 
Section 4.  The Graduate Faculty may initiate action on any matter of concern to it or to
graduate students.  The Graduate Faculty may review actions of the Graduate Council at
general or special meetings.  The Graduate Faculty shall serve as a reference body on
matters referred to it by the Graduate Council.
Section 5.  The Graduate Faculty shall meet as needed to transact business.
 A. Meetings of the Graduate Faculty.
 1. The order of business at regular meetings shall be:
  (a) Reading and approval of the minutes of the previous meeting.
  (b) Communications and announcements.
  (c) Report of Graduate Council.
  (d) Reports of the standing committees of the Graduate Council.
  (e) Reports of special committees or individual members of the Graduate Faculty.
  (f) Old business.
  (g) New business.
 
 2. The agenda shall be distributed at least 10 days prior to regular meetings.
 3. Meetings of the Graduate Faculty shall be called by the Graduate Dean in order to
transact the business for which the meeting is called.
 4. Special meetings of the Graduate Faculty shall also be called by the Graduate
Dean upon receipt of a written petition signed by not fewer than fifteen (15)
members of the Graduate Faculty.
  (a) When special meetings of the Graduate Faculty are called, all members shall
be notified at least 10 days in advance and advised of the business that shall
be considered.
  (b) The order of business at special meetings shall be limited to the transaction of
the business for which the meeting is called.
 5. A quorum at all Graduate Faculty meetings shall consist of the members of the
Graduate Faculty present at the meeting.
 
ARTICLE IV
Graduate Council
Section 1.  The Graduate Council shall serve and act on behalf of the Graduate Faculty and
Graduate students.
Section 2.  Purposes and objectives of the Graduate Council:  The Graduate Council shall
be a representative body of the Graduate Faculty and graduate students.  Its purpose shall
be to promote high quality programs of graduate education by providing a forum for broad
participation in the formulation of those academic policies that govern graduate programs.  
In fulfilling this purpose, the Graduate Council shall recognize the need for a shared
responsibility in graduate education.  The Departments, Schools, and Colleges shall be
responsible for support and management of graduate programs whereas the Graduate
Council shall perform the functions of review and coordination.  The objectives of the
Graduate Council shall be:
 A. to develop and maintain standards of academic quality in all graduate programs;
 B. to provide initiative and insight in developing graduate programs to meet current,
new, and emerging needs;
 C. to formulate general academic policies and procedures relating to graduate programs
in the University;
 D. to foster creativity and scholarship in graduate programs;
 E. to represent the interests of the Graduate Faculty and graduate students in the
University; and
 F. to advise the Graduate Dean concerning the administration of graduate education.
Section 3.  The duties of the Graduate Council shall be:
 A. to review and approve minimum standards for graduate student admissions
appropriate to the graduate program to which the student seeks admission;
 B. to review and approve basic requirements for graduate degrees;
 C. to review and approve new and revised graduate degree programs;
 D. to review new and revised graduate courses when requested by the Graduate Dean;
 E. to recommend policy on support for graduate students;
 F. to develop strategies for increasing support for graduate students and graduate
programs;  
 G. to review the administrative structure of graduate programs that involve more than
one Department, School, or College;
 H. to provide for periodic qualitative review of graduate programs;
 I. to serve as a formal means of communication between and among the Graduate
Faculty, the Graduate Dean, and graduate students;
 J. to facilitate career growth and development within the Graduate Faculty by promoting
research and other scholarly and creative activity as well as instructional
improvements at the graduate level;
 K. to develop general criteria and procedures for the establishment of membership in
the Graduate Faculty; and
 L. to publish and revise as necessary a Thesis Manual.
 
Section 4.  The composition of the Graduate Council shall be as follows:
 
 A. The Graduate Council consists of seventeen voting members.  Eight of these shall be
Graduate Faculty elected as follows:  Two Graduate Faculty members representing
the College of Arts and Sciences, two representing the College of Business, two
representing the College of Education and Human Sciences, and two representing
the College of Nursing and Health Sciences.  The Graduate Dean and the Deans of
the four Colleges shall also be voting members.  Four Graduate Student Councilors,
one from each College, shall be selected each year.
 
 B. Terms of Faculty Councilors are for three years, starting in September of the first
year and terminating in August of the third year. Terms shall be staggered so that no
more than four elected faculty members will rotate off the Council in any given year.  
The four Graduate Student Councilors shall be selected each year for a one-year
term as voting members by the Graduate Student Departmental Representatives of 
the Colleges who shall be convened for that purpose at the beginning of the
academic year by the Dean of each College. Each Graduate Student Councilor must
be currently enrolled (either part-time or full-time) as a graduate student at UW-Eau
Claire.
 
 C. The Chancellor, the Provost and Vice Chancellor, Assistant Vice Chancellor for
Research and Sponsored Programs, the Director of Libraries, the Director of
Admissions, the Director of Continuing Education, the Registrar, the Associate
Deans, one Graduate Student Senate Representative appointed by the Student
Senate, and the Graduate Studies Dean Assistant shall be nonvoting ex-officio
members of the Council.   
 
Section 5.  Organization of the Graduate Council shall be as follows:
 
 A. Officers:  The Graduate Council is chaired by the Graduate Dean.
 
 B. Secretarial support:  The Graduate Dean’s office shall prepare copies of Council
minutes for distribution to the Councilors, the Graduate Faculty, the Graduate
Student Departmental Representatives, and appropriate administrative officers, prior
to each Council meeting.
 
 C. Meetings:
  The Graduate Council shall meet monthly during the academic year. Special
meetings may be called by the Chair.
  The Chair of the Council shall make arrangements for taking, distributing, and
maintaining the minutes of the proceedings of the Graduate Council.
  A quorum shall consist of nine voting members of the Graduate Council.  Members
must be present to vote.
  Agenda items must be submitted in writing to the Chair at least 10 calendar days
prior to a regularly scheduled meeting.
  Agendas will be distributed to all council members, all ex-officio council members,
and to directors and coordinators of all graduate programs.
  Items that involve a change in university graduate policy shall not be acted upon until
the next regularly scheduled meeting following the meeting at which they are
introduced.
 
 D. Committees:
  1. The Graduate Council shall be empowered to establish its own committees and
subcommittees, both standing and ad hoc as necessary or desirable.
  2. The Chair of the Graduate Council, in consultation with members of the Council,
shall appoint the Chair and members of all committees or subcommittees.
  3. Committees or subcommittees may include non-members of the Graduate
Council and non-members of the Graduate Faculty.
 
 
ARTICLE V
Elections
Section 1.  Each College shall determine its own procedures for elections for members of
the Graduate Council.  Vacancies may be filled temporarily by an appointment made by the
appropriate College Dean but such appointments are to be no longer than a semester in
duration.
 
Section 2.  The Graduate Student Departmental Representatives in each College shall be
convened by their College Deans early in the fall semester each year to elect from among
themselves a Graduate Student Councilor who shall serve a one year term with eligibility for
reelection.  The candidates for this election will be determined by volunteering and/or
nomination and election.  Should any student member fail to serve a full term, a
replacement shall be obtained to serve the remainder of the term by the procedures
specified above.
 
ARTICLE VI
Administration of Graduate Education
Section 1.  The chief administrative officer of Graduate Education in each College shall be
the Dean of that College.
 A. The Dean of each College shall be responsible for:
  Administrating and supervising the Graduate programs; serving on the Graduate
Council; collaborating with the other College Deans under the leadership of the
Graduate Dean to implement graduate academic policy as developed through the
Graduate Council; and other committee assignments and duties as assigned and
specified by the Graduate Dean, the Provost and Vice Chancellor, or the Chancellor.
 B. Other specific responsibilities of the College Deans pertaining to Graduate Education
shall consist of:
  1. Matters affecting graduate students, including:
   (a) Coordinating the admissions and curricular requirements for the programs
offered within their College in accordance with policies established by the
Graduate Council;
   (b) cooperating with the Registrar in maintaining a system of academic records for
graduate students;
   (c) cooperating with the Admissions Office and the various Departments for the
recruitment of graduate students;
   (d) suggesting policies and procedures for financial aid, fellowships and
assistantships for graduate students;
   (e) seeking additional financial support for graduate students;
   (f) cooperating with the Admissions Office in the admission of foreign graduate
students;
   (g) recording and announcing appointments of thesis committees;
   (h) assisting in the development of an appropriate system of graduate student
governance;
   (i) providing students within their Colleges with a calendar of deadlines at the
beginning of each semester; and
   (j) when requested, assisting graduate students in matters relating to their
general welfare.
  2. Other matters affecting Graduate Education, including:
   (a) implementing actions of the Graduate Council;
   (b) advising and assisting Departments, Schools, and the College in the
development of new and existing graduate programs;
   (c) assisting the Graduate Dean in the preparation of revisions of the Graduate
Catalogue;
   (d) serving as an advocate and spokesperson for Graduate Education; and
   (e) advising the Graduate Dean regarding the appointment of Graduate Faculty
according to established University policy.
 
ARTICLE VII
New Courses/Programs and Revision of Courses/Programs
Section 1.  Courses proposed for graduate offering, for major revision, or for elimination
shall be submitted to the appropriate college-level curriculum process for approval, and if
approved, to the appropriate College Dean.  If the changes are approved by the College
Dean, that Dean shall publish a listing of proposed course additions/revisions/deletions in
the University Bulletin, and notify the Graduate Dean of the posting.  If any member of the
Graduate Council notes duplication with other graduate courses, departure from program or
University standards, or other reasons for rejection, or if any graduate faculty members raise
objections within 30 days, the course shall be placed on the agenda of the Graduate
Council.  Otherwise, the approval of the College Dean shall be final and the Registrar shall
be notified.
 
Section 2.  Proposals for new graduate degree programs and for new graduate certificate
programs shall be developed by the Department(s) responsible and, upon approval of the
appropriate college-level curriculum process(es), submitted to the College Dean(s) for
approval and (if approved) for submission to the Graduate Council for review and
recommendation to the Chancellor.  Such proposals for new graduate degree programs and
for new certificate programs will be reviewed by the Graduate Council with regard to the
mission of the University, the availability of necessary resources and qualified faculty, and
the need for and quality of the program.  
 
Section 3.  Changes to existing graduate degree programs or graduate certificate programs
shall be submitted to the appropriate college-level curriculum process(es) for approval, and
if approved, to the appropriate College Dean(s).  If the changes are approved by the
College Dean(s), the Dean(s) shall publish a listing of proposed changes in the University
Bulletin, and notify the Graduate Dean of the posting.  If any member of the Graduate
Council notes duplication with other graduate programs, departure from program or
University standards, or other reasons for objection, or if any graduate faculty members
raise objections within 30 days, the changes shall be placed on the agenda of the Graduate
Council.  Otherwise, the approval of the College Dean(s) shall be final and the Registrar
shall be notified.
 
Section 4.  Proposals for elimination or suspension of a graduate degree program or
graduate certificate program will be initiated by, or forwarded to, the Graduate Dean, and
will be reviewed by the Graduate Council with regard to the mission of the University,
availability of necessary resources and qualified faculty, program demand, and quality of the
program.  Upon the recommendation of the Graduate Council, the proposed program
elimination or suspension will be published by the Graduate Dean in the University Bulletin,
and any responses received will be discussed by the Graduate Council which will then make
a recommendation to the Chancellor.
 
Section 5.  Proposals for reinstatement of a suspended graduate degree program or
graduate certificate program are initiated by the Department(s) responsible and, upon
approval of the appropriate college-level curriculum process(es), submitted to the College
Dean(s) for approval and (if approved) for submission to the Graduate Council for review
and recommendation to the Chancellor.  Proposals for reinstatement of a suspended
graduate degree program or graduate certificate program will be reviewed by the Graduate
Council with regard to the mission of the University, availability of necessary resources and
qualified faculty, program demand, and quality of the program.  
 
 
ARTICLE VIII
Parliamentary Authority
Section 1.  The rules contained in the most recent edition of Robert’s Rules of Order, shall
govern meetings in all cases to which they are applicable and in which they are not
inconsistent with these bylaws.
 
ARTICLE IX
Amendments
Section 1.  A proposed amendment to these bylaws shall be submitted in writing to the
Chair of the Graduate Council at least fifteen calendar days prior to the regular meeting at
which it is to be discussed.
 
Section 2.  Any 30 members of the Graduate Faculty or a majority of the Graduate Council,
at an official meeting, may propose amendments to these bylaws.
 
Section 3.  Any proposed amendment shall be submitted to the Graduate Faculty and shall
become effective upon approval by two thirds of the Graduate Faculty members present and
voting, subject to approval by the Chancellor.
 
Approved by the Graduate Council on 5/3/95; revisions approved 3/21/96
Approved by the Graduate Faculty on 5/17/95; revisions approved 5/2/96
Revisions approved by the Graduate Council on 9/20/00 and 3/28/01; revisions approved by the Graduate
Faculty on 10/18/00 and 4/25/01 respectively.
Approved by Graduate Council on 11/19/03
Approved by Graduate Council on 10/17/04
Approved by Graduate Faculty on 10/27/04
Approved by Graduate Faculty on 12/17/08

Excellence. Our Measure. Our Motto. Our Goal.