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Bulk Mail Services

The term "Bulk Mail" refers to quantities of mail prepared for mailing with reduced postage. The term "Bulk Mail" means discounted First-Class Mail® and advertising mail (called Standard Mail® by the Postal Service™). The Postal Service offers discounts for bulk mailings because you do some of the work that otherwise would have to be done by the Postal Service (for example, sorting the mail by ZIP Code™ or transporting the mail to a different Postal facility). Everyone benefits from this "work sharing." Mailers make an investment in time and technology, and the Postal Service's expenses are reduced and you pay less postage.

To mail at bulk prices, you need to:

  • Get a mailing permit (permission to mail) and pay an annual mailing fee.
  • Pay postage using one of several very convenient methods: pre-canceled stamps, postage meter, or permit imprint.
  • Make smart choices about the size, shape, and weight of your mail piece.
  • Ensure that your mailing information is accurate.
  • Presort the mail pieces (separate or sort your mail by ZIP Codes).
  • Take your mail to the Post Office of your mailing permit.

Recently, UW-Eau Claire made the decision to get out of the business of processing bulk mail. After doing extensive analysis, it was determined that Mail Services would have to severely raise its bulk mail service rates in order to cover labor, equipment and software costs. In contrast, the analysis showed that through competitive bidding departments should incur a much more competitive new rate that would ultimately translate into a cost savings to the campus to outsource all Bulk Mailing preparation. During spring 2012, we conducted a sealed bid process to handle bulk mail for the entire campus. L&M Mail Services was awarded the contract thru July 2013.

L&M will be required to maintain a separate permit number for all UW-Eau Claire business and will invoice departments directly. Individual departments will contact the vendor directly to have their bulk mail processed. Departments will need to set up an account with L&M, Bill Blackburn, 715-836-0138 x103. Departments will also need to process and submit a purchase requisition to Penny Odell in purchasing. Departments will also need to change the postal indicia from Permit 219 to Permit 1557. This change will facilitate invoicing of the entire bulk mail postage and fees from L&M. You will no longer be charged by UW-Eau Claire Mail Services.

Departments will continue to place their bulk mail in the appropriate place for Mail Services to pick up. Mail Services will continue to pick up all bulk mail. The Vendor will pick up the bulk mail from Mail Services to be processed.

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