University Centers: Special Events Coordinator

A full-time professional academic staff position is available in University Centers to serve as Coordinator of Special Events. The official title is Associate Student Services Coordinator and has an anticipated start date of August 1, 2014. This is a renewable position contingent on performance.


The Coordinator for Special Events directs and administers The Forum (Lecture Series) and the Artists Series (Performance Series). The position is also responsible for the production of the Organized Activities Summer Program. In addition, it will provide institutional support for honor society organizations through programming, roster tracking, mentorship of advisors, and recognition. This position will also work with the development of a Blugold Welcome Week event for Student Affairs and the coordination of the annual CONNECT program held on campus that showcases community businesses and agencies benefits offered to students. Special projects for the Division of Student Affairs will also fall under the direction of this position.

Principal Functions and Duties:

  • Chair The Forum and the Artists Series committees and facilitate planning of the season schedule.
  • Work with professional agents to develop contracts, to schedule details of speaker's/performer's visits and to plan and coordinate campus/community activities.
  • Develop and supervise the Organized Activities Summer Events program.
  • Administer Honor Societies involvement, membership requirements, etc. and organize a spring semester award ceremony.
  • Administer, develop and exercise fiscal responsibility over budgets for the programs as described above.
  • Research and develop arts-related grant opportunities available through corporations, foundations and regional and local organizations to facilitate the development of a wide range of programming to enhance The Forum and the Artists Series both on campus and in the community.
  • Supervise the development, publication and distribution of promotional materials and programs for The Forum and the Artists Series events and the Organized Activities Summer Program.
  • Develop contracts for talent, reserve space and work with the Event Production staff for technical requirements.
  • Continue development of a Student Affairs sponsored Blugold Welcome Week event.
  • Coordinate the CONNECT program, a showcase event of community resources, for the campus.
  • Provide leadership and direction for special projects for the Student Affairs Division. 


  • Master's degree in Arts Administration, Student Affairs or related field preferred; Bachelor's degree required and a minimum of two years' experience working in higher education.
  • Experience in event programming and marketing within a campus environment.
  • Experience in preparing and managing budgets.
  • Effective interpersonal skills and the ability to relate to the diverse populations of the university including faculty, administrative, community and the professional contacts this position encounters.

Application Procedure

Materials required in pdf format:

  • Letter of application
  • Resume
  • Contact information for three references.

Apply online at UW-Eau Claire Careers by following the instructions. Select Job Title: University Centers: Special Events Coordinator; Job ID #9746; and click the Apply Now button. You must create an account/register and login to apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login." Your application will not be considered complete until all required documents are attached and all required fields are complete. Please submit materials in PDF format only.

If you have application questions, please email 

The priority deadline for completed applications is May 30, 2014. However, screening may continue until the position is filled.

The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Applicants names are subject to public release unless confidentiality has been requested in writing (this option is available through the online application process). Names of the top five finalists must be released upon request. A criminal background check will be required prior to employment.

To learn more, visit the Web site:

UW-Eau Claire is an AA/EEO employer dedicated to enhancing equity, diversity and inclusivity.

Posted 5/10/14