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Catering Guidelines

Arranging and Reserving a Date

Our catering staff is here to assist you in person with your event details or you may order by phone or email. To assure the highest quality service, please notify us at least ten working days in advance for dinners, luncheons or large receptions. For smaller receptions, coffees or take-out orders, five working days' notice is requested. For orders occurring on holidays or weekends there may be an additional charge for labor and services.

Catering Contacts:
Terri Knudtson, Catering Director (715) 836-2632 - knudtstl@uwec.edu
Travis Welke, Catering Coordinator (715) 836-4033 - welketj@uwec.edu 

Reserving an On-Campus Room

Please contact the UW-Eau Claire Event Services office to book a room on campus. Once you have secured a room, please call us to begin planning your menu. Event Services W.R. Davies University Center, Room 240 University of Wisconsin - Eau Claire Eau Claire, WI 54702-4004 phone - (715) 836-5631 or (888) 463-6893. 

Minimum Order

A $50 minimum is required for any order delivered outside of Davies Center. A minimum purchase of $150 is required for off-campus deliveries (a separate delivery fee still applies). All events occurring the The Dulany in Davies Center require a minimum $250 food order to use the room. 

Delivery Charges

Off-campus deliveries and setups will be assessed a delivery charge based on the size, distance and time of the event. Service staff will periodically monitor your event should any extra food or service be required. Events on upper campus, lower campus and UW buildings on Water Street are not charged for delivery. 

Guarantee / Final Count

We require a final count for events over 100 people seven working days in advance, or three days in advance for events under 100 people. You will be financially responsible for 100 percent of your final guarantee or the actual number of guests served, whichever is greater. If a guarantee is not provided, your last estimate becomes your guarantee. We prepare food for five percent above the guaranteed number.  

Cancellations / Late Changes

There is no charge for cancellations made at least three working days prior to the event with the exception of specialty items that have been ordered in advance. Cancellations made thereafter are subject to charges of costs already incurred. Events scheduled less than 3 business days in advance may be assessed an additional fee. Due to unforeseen circumstances, menu changes may be required. Blugold Catering will, in all instances, substitute a comparable or greater quality product that is consistent with the menu. Special dietary, children's and additional vegetarian alternatives are also available. 

Payments and Gratuities

Payment for University department sponsored catered events is due within 15 days of billing date. Recognized University Student groups must pay by the date of the event. A credit card number is required in advance to secure orders for all non-UWEC groups. All organizations that are tax-exempt must present their certificate at the time the order is placed. State and local sales tax will be added to invoices of individuals or groups not exempt from such tax. Blugold Catering accepts Visa, Mastercard, American Express &Discover cards. Gratuities are not accepted or charged by Blugold Catering. 

Menu Tastings

For large events, a menu tasting of selected entrées may be arranged. As a courtesy, two guests can taste up to three items. For a tasting of more than three items, there will be a minimum $5.00 charge per person for each additional selection .

Catering Equipment

As the host of the catered event, you are responsible for the equipment we have provided for the service of your catered event. The cost to replace any missing or damaged catering equipment or supplies will be charged to your account. For very large events, specialty equipment may need to be rented at an additional charge.

Buffet and Table Linens

We provide linens and skirting for food and beverage tables at no charge. If you would like linen to be placed on guest tables for receptions, breaks, meeting tables and boxed lunches, there will be a $5.00 fee for each tablecloth. For served meals, weddings and other formal events, table linens are included in the meal price. Special order linens may be available for an additional charge.

Tables and Chairs

For events held in Davies Center, tables, chairs and other items can be rented through the Event Services office. Please contact their office for more details and pricing. Groups hosting an event at an off-campus location are responsible for providing tables and chairs for their guests.

China Services

China, glasses and stainless steel flatware are provided with luncheons, dinners and formal receptions in Davies Center. For other events (coffee setups, small receptions, etc.) and events outside of Davies Center, we provide compostable packaging, dinnerware and cutlery at no additional charge.

Flowers and Décor

Blugold Catering will provide appropriate décor for all buffets. Floral arrangements and décor are the sole property of Blugold Catering. We will be happy to receive, and handle floral arrangements for you, however, a limited amount of cooler space is available, so please plan accordingly. Any personal decor or rented items brought on the premises and left either prior to, during, or following the function, shall be at the sole risk of the customer.  

Removal of Food

Due to regulation of the health department and catering industry standards, any food not consumed at the event may not be removed, except by Blugold Catering.
>  Food On Campus Policy

Alcohol Service

The possession or consumption of alcoholic beverages outside the residence halls is governed by established policies administered through the Director of University Centers. Such possession or consumption is not permitted on campus, other than at catered events in authorized areas.
>  Alcohol Service Guidelines