Notification of Rights under Family Educational Rights & Privacy Act for Postsecondary Institutions:
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
(1) The right to inspect and review the student's education records within 45 days of the day the University receives a request for access.
Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
(2) The right to request the amendment of the student's education records that the student believes are inaccurate or misleading.
To request to amend a record, students should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel, Housing and Residence Life staff and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Although parents of primary and secondary students hold the rights to inspect or receive information about their children's education records, at the postsecondary level these rights transfer to the students themselves. This means that the parents do not have inherent rights to access, and that no disclosure of such information may be made to parents without the written consent of the student.
The following information may be made available to the public unless you restrict its release by written notice to the Registrar’s Office. Forms for this purpose are available in Schofield 128. Release restrictions are effective until rescinded by the student:
- The following information will be published in the Campus Directory: Name, classification, telephone numbers, local and permanent addresses, and “username” (e.g., for electronic mail access).
- The following information may also be made public by the University: Date of birth, majors and minors, college, degrees, awards received, dates of attendance, full-time or part-time status, most recent educational institution attended, participation in officially recognized activities or sports, and weight and height of members of athletic teams.
Any information other than the items above will not be released without your specific written permission, except as provided by law. The submission of your social security number is voluntary. The University will not use the number, if supplied, for purposes other than routine record keeping, institutional statistics and Federal reporting requirements without your written permission.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by a State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Notice of Non-Discrimination
The University of Wisconsin-Eau Claire does not discriminate on the basis of age, race, creed, color, handicap, sex, sexual orientation, developmental disability, national origin, ancestry, marital status, arrest record, conviction record, or membership in the National Guard, State Defense Force, or any other reserve component of the military forces of the United States or the State of Wisconsin. Refer questions to the Affirmative Action Office, Schofield Hall 217.
UW-Eau Claire Statement on Confidentiality and the Use of Student Records
Electronic technology enables the University to provide expanded information services to students and faculty. The accessibility of this information necessitates an understanding of and adherence to Federal, State, and University rules and policies on the confidentiality and use of student records by users. The University will take prompt remedial or disciplinary action against individuals who are found to have violated this policy. This statement encompasses rules and practices under the Family Educational Rights and Privacy Act (Buckley), the Wisconsin Open Records Act, the UW-Eau Claire Student Records Policy, and prohibits unauthorized disclosure or alteration of student information or records and misuse of computer access.
University of Wisconsin Statement on Safety and Health Policy
The University of Wisconsin System will provide and maintain adequate facilities for a safe and healthy learning environment. It is the University’s responsibility to work with faculty and staff so that they are equipped to educate their students on practices and procedures that ensure safety for all members of the university. Employees with instructional responsibilities are expected to comply with state and federal safety laws and regulations in their institutional areas. Certain courses and research projects require that the student work with hazardous materials while engaging in academic studies. Instructors of these courses and research projects shall inform and train students on procedures that will maintain the students’ personal health and safety and provide them with information on the hazards of specific chemicals that will be used during their course of study. Furthermore, instructors will enforce and follow safety policies. Prior to use of hazardous materials and equipment, the student shall review the procedures and information, and discuss any associated concerns with the instructor.