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Constitution of the Classified Staff of the University of Wisconsin-Eau Claire


(Constitution of the Classified Staff ratified by the Classified Staff, March 2014)

The Wisconsin Administrative Code is a collection of state agency rules developed by the policy-making body of each State of Wisconsin agency under authority provided in Wisconsin Statutes. The section of the Wisconsin Administrative Code pertaining to the University of Wisconsin System is officially entitledWisconsin Administrative Code: Rules of Board of Regents of the University of Wisconsin System (abbreviated UWS). The Constitution of the Classified Staff is based on the UWS.

Article One: Classified Staff


Section A – Name
The name of this organization is the Classified Staff of the University of Wisconsin-Eau Claire.

Section B – Purpose
The purpose of this organization is to enable the Classified Staff to be active participants in the immediate governance of and policy development for the University within the framework established by the Board of Regents of the University of Wisconsin System. (BOR, 9/13)

Shared Governance for Classified Staff:The Board of Regents is vested with the primary responsibility for governance of the University of Wisconsin System [Sec. 36.09(1), Wis. Stats.].In discharging this responsibility, the Board has an interest in providing classified staff the opportunity to participate in institutional decision-making.

Each UW System institution shall:

  1. Provide its classified staff members, subject to the responsibilities and powers of the board, the president, and the chancellor and faculty of the institution, the opportunity to be active participants in the immediate governance of and policy development for the institution;
  2. Provide its classified staff members full participation in the formulation and review, and representation in the development, of all policies and procedures concerning classified staff members, including classified staff personnel matters, except where State law preempts UW System policy; and
  3. Provide its classified staff members the right to structure themselves in a manner classified staff members determine, and to select their representatives to participate in institutional governance.

Section C – Classified Staff Definitions (See Bylaws of the Classified Staff, I.)

Section D – Voting
Classified Staff who are employed for one-half time or more are eligible to vote.

Section E – Meetings
Classified Staff meets annually. Special meetings of the Classified Staff may be called by the Chancellor, the Classified Staff Council, or upon the request of ten percent of the Classified Staff members eligible to vote. Written notice of the time, place, and agenda of Classified Staff meetings will be made available to each Classified Staff member at least 48 hours in advance.

Section F – Presiding Officer
The Chancellor or the Chancellor's designated representative presides at Classified Staff meetings.

Section G – Classified Staff Committees

Standing committees of the Classified Staff (as listed in the Classified Staff Bylaws) can be established or abolished following the same procedures as those for amending this article. Membership and functions of all Classified Staff standing committees are included in the bylaws. The Classified Staff may, either directly or by action of the Classified Staff Council, establish ad hoc committees.

Section H – Relationship of the Classified Staff to the Classified Staff Council
The Classified Staff Council is empowered to act for the Classified Staff, which may review and overrule any action of the Classified Staff Council. Such review may be initiated by a request for a special meeting as provided in Article One, Section E.

Article Two: Classified Staff Council


Section A – Name
The name of this organization is the Classified Staff Council of the University of Wisconsin-Eau Claire.

Section B – Purpose
The Classified Staff Council is a deliberative body empowered to act for the Classified Staff in matters of Classified Staff responsibility and concern.

Section C – Membership
All members of the Classified Staff who are eligible to vote, as defined in Article One: Section D of this constitution, and who have been employed at the university at least one year are eligible for membership on the Classified Staff Council. Classified Staff members of the Council are expected to serve as representatives of the Classified Staff, as a whole. The size of the Classified Staff Council and the terms of office for members are included in the Bylaws.

Section D – Voting
After discussion, the Classified Staff Council will vote on policies and procedures concerning Classified Staff, including personnel matters. The results will be forwarded to the Chancellor for consideration and, if approved, for implementation.

Section E – Meetings

  1. The Classified Staff Council normally meets monthly at a time and place determined by the Chair. Special meetings of the Classified Staff Council may be called by the Chair.
  2. Meetings of the Classified Staff Council are open. Written notice of the agenda of the Classified Staff Council meetings will be posted 24 hours in advance of the meetings. The items on which action is taken should be related to items on the agenda when practicable. Any Classified Staff member or group of Classified Staff may request the Chair place a matter on the Classified Staff Council agenda.

Section F – Presiding Officer
The Chair of the Classified Staff Council presides at Classified Staff Council meetings. In the event the Chair is unable to do so, the Chair-elect (as described in the Bylaws) will preside over the meetings. Election procedures and terms for officers are included in the Bylaws.

Section G – Classified Staff Council Committees
The Classified Staff Council creates and maintains standing and ad hoc committees to assist in its deliberations. Such committees are responsible to the Classified Staff Council and their recommendations on matters of policy become effective only after receiving approval from the Classified Staff Council.

Classified Staff Council standing committees are listed in the Bylaws along with membership and functions of those committees.

Section H – Classified Staff – Chancellor Relations
The Classified Staff Council serves as a consultative body to provide the Chancellor with Classified Staff recommenda­tions for making university policy decisions for which the Chancellor assumes responsibility. In addition, the Classified Staff Council fully participates in the formulation and review of policies and procedures concerning Classified Staff members, including Classified Staff personnel matters. The Classified Staff Nominating, Personnel and Compensation Committees will recommend appropriate actions to the Classified Staff Council. The Classified Staff Grievance and Excellence in Performance Committees will make recommendations directly to the Chancellor.


Article Three: Amendments and Bylaws


Section A – Amendments
Amendments to this Constitution may be proposed by a petition signed by ten percent of the Classified Staff eligible to vote or by majority vote of the Classified Staff Council, and presented at a meeting of the Classified Staff. The proposed constitutional amendment may be amended at this Classified Staff meeting by a majority vote of those present and voting, except that in this event the final form of the constitutional amendment must be presented again at a subsequent meeting of the Classified Staff prior to being submitted to the Classified Staff for ratification. Classified Staff decide, at the meeting at which the final form of the proposed constitutional amendment is presented, whether the ratification vote on the constitutional amendment is to be at a future meeting of the Classified Staff or in a referendum. The ratification vote must be held not less than one week or more than three weeks after the Classified Staff meeting at which the final form of the constitutional amendment was presented. Ratification requires a two-thirds vote of those voting at the meeting or in the referendum, provided no fewer than thirty-four percent of the Classified Staff participates in the voting.

Section B – Bylaws
In order to facilitate the functioning of this constitution, the Classified Staff may, either directly or by action of the Classified Staff Council, enact such Bylaws as are consonant with the provisions of this constitution.



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