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Handbook

Welcome to the Parent Handbook! The Children's Center staff members hope that this handbook answers most of your questions and/or concerns about our day-to-day operations.

Please read this handbook carefully and thoroughly. You are responsible for understanding the contents. Please fill out and return the Parents' Handbook Form to indicate your understanding of the handbook. Contact one of the administrative staff at the Campus School if you have any questions. You can also view the handbook in PDF format.

Table of Contents



Addendum: Infant and Toddler Program

Purpose of the Children's Center (Pg. 5)

  • To support families by providing for students, as well as faculty and staff, a quality program for children that is both affordable and convenient to campus areas.
  • To provide a resource for faculty and their students that will both enhance existing university programs and extend educational opportunities at the University.
  • To provide children with developmentally appropriate services for children that:
    • Promote health and physical abilities.
    • Provide for social and emotional development. Celebrate diversity through positive interactions with others, while encouraging self-confidence, curiosity, spontaneity, self-discipline, and respect for self and others as unique and special individuals.
    • Enhance each child's individual cognitive development by providing activities that promote multiple intelligences, math and language development, pre-literacy skills, and exploration of the world around him/her.
  • Provide access to supplemental services and early intervention evaluations for children who may have special needs.
  • To encourage parents' involvement in their children's education and development.
  • To encourage community collaboration in early childhood programs that promote healthy children and families.

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Philosophy of the Children's Center (Pg. 5)

The Children's Center is accredited by the National Association for the Education of Young Children (NAEYC*). The Center's philosophy mirrors NAEYC's philosophy. The Children's Center provides a safe and nurturing environment that facilitates learning in accordance with each child's age, interests, cultural background, and his/her physical, cognitive, social, emotional and linguistic development. Our teachers plan developmentally appropriate and meaningful activities that incorporate many different learning styles and multiple intelligences.

The experiences a child has at the Children's Center are supplemental to those at home. From the family each child needs love, affection, acceptance, limits, consistency and stability. The Center strives to meet these same needs in addition to providing educational opportunities and enriching experiences.

*NAEYC was founded in 1926 and is "the nation's premier organization for early childhood professionals-setting research-based standards and providing resources to improve early childhood program quality, enhance the professional development and working conditions of program staff, and to help families learn about and understand the need for high quality early childhood education. Through position statements, work with other organizations, and its national voluntary accreditation system, NAEYC has been the leader in promoting excellence in early childhood education for all young children from birth through age 8" (naeyc.org).

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Behavior and Guidance Objectives (Pg. 5)

Our behavior guidance objectives are meant to help the child understand his/her own feelings and the feelings of others. We encourage children to develop self-control and respect for the rights and uniqueness of others. Behavior guidance will be handled in a positive, caring manner. It will emphasize redirection and positive alternatives, taking into consideration the situation and the individual child's needs and age. Teachers will set and maintain consistent and clear limits so that the children know what is expected of them. Teachers will use simple and direct language and give children choices when appropriate. To help children develop independence, teachers will allow children to solve their own problems as often as possible. Teachers will offer guidance or modeling as necessary. If redirection and the offering of positive alternatives are not successful in changing a child's behavior, a short time to reflect with a following discussion will be used to help the child calm down, make better choices and regain self-control. Occasionally a brief time-out may be used and will not exceed one minute per year of the child's age for children three years of age or older.

If a child’s behavior is deemed unsafe for him/herself or others, it may be best to remove the child from the situation.  This may mean that the child is seated in an area of the classroom away from other children, in the hallway with adult supervision, or in the Director’s or Asst. Director’s office.  The staff member helping the child relocate will do so in a calm and respectful manner.  The staff member will talk with the child about the acceptable and expected behavior.   Once the child has calmed down and it has been determined that he/she is ready to be safe, the staff member will walk him/her back to classroom.  

Positive guidance also includes helping children accept responsibility for their own actions and making amends for the resulting situation. We believe that you, as parents, are part of our team in guiding your child's behavior. When needed we will discuss behavior with you so that we can support your child together for a more positive outcome.

The Children's Center staff will never use any form of physical or verbal abuse. Policies agree with licensing guidelines, which state that children should not be confined or physically restrained by another person. The center will not withhold food or force a child to eat.

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Educational Programming (Pg. 6)

The Children's Center works to broaden each child's interests and understanding of the surrounding world through the guidance of qualified teachers and staff along with a variety of quality equipment, supplies and enriching experiences. Developmentally appropriate materials and equipment are provided for each age group. Learning materials are multiracial, multicultural, non-sexist, and non-stereotypical. All teachers hold Bachelor's degrees providing them with a broad base of knowledge and an excellent understanding of child development. In addition to providing a curriculum which fosters language and cognitive skills, teachers plan and provide a rich variety of developmentally appropriate activities such as the following:

  • Dramatic Play in which the children have a chance to express their feelings and ideas about the world they know – their homes, families and school.  To dramatize this world, we provide housekeeping toys, dress-up clothes, dolls, animal/people figures, trucks, cars, trains, thematic supplies and puppets.
  • Science and Nature Activities in which children have an opportunity to investigate and observe the world through the use of scientific inquiry.  Simple experiments are provided throughout the year.
  • Creative/Sensory Materials and Activities that allow for self-expression and exploration through clay, easel paints, finger paints, collage materials, sand, glue/paste, sensory materials in tables, water, musical instruments, dancing and singing.
  • Large Motor/Active Play Activities that include running, jumping, tricycling, climbing, music and/or movement games.  The children also have access to the playgrounds, Zorn Arena, and the Climbing Room.
  • Small Motor/Quiet Activities that include the use of crayons, colored chalk, markers, books, tapes, CD’s, puzzles, cutting, sewing cards, stringing beads,  manipulative toys and simple games.
  • Self-help Routines such as toileting, washing, eating, cleaning up, dressing and rest time. 
  • Self-regulation Opportunities that help each child develop self-control through activities that encourage listening, positive transitions, making appropriate choices, and accepting responsibility for one’s own actions.
  • Social Opportunities that help each child develop skills to interact appropriately with peers and adults.
  • Field Trips to learn more about the world around us.  School buses are rented when needed.  Other activities are planned within walking distance of the Center.  Parents always have the option to allow their child to participate on a field trip. 
  • Cultural Diversity: The Children's Center is very fortunate to be affiliated with the university. The teaching experiences and educational benefits are rather obvious. Perhaps not as obvious is the benefit of being immersed in a variety of cultural experiences. The children are able to take mini field trips to participate in various activities. We also realize how important it is for children to learn other cultures' traditions and beliefs. We are fortunate to have staff members here daily who may share their cultural backgrounds with us.

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Assessment  (page 7)
Assessments will be done on your child.  This means that we observe and gather information about what your child is doing and how he/she is progressing in relation to developmental milestones.  We use many tools, parent feedback being an important one.  You are the authority regarding your child and your input is extremely helpful to us in becoming acquainted with him/her.  Evidence is collected while observing your child during work and play.  Forms of evidence could be writing, coloring and cutting samples, conversations your child has had, anecdotal notes and observations of social interactions.  When there is a question or concern regarding a child’s growth and development, the evidence gathered can help us provide a focus to address the concern.  We also enjoy sharing our observations of your child’s growth with you. 
      
As teachers, assessments give us a clearer understanding of how to plan and design our curriculum to best meet individual needs.  If we find that the children are interested in a certain topic we can design the curriculum and environment to meet this interest.  When we are able to integrate necessary concepts and skills into a theme that is interesting to them, we support their growth and learning.  If, through the assessments, we see the children may be lacking a skill that is viewed as typically developing for a particular age, we can integrate this need into the curriculum or environment.

We work as a team between home and school when it comes to your child’s development.  You know your child best, and we know the developmental milestones of young children, as well as knowing your child in this setting.  Sharing information between us builds a strong foundation.  We look forward to sharing information and observations with you.     

All children’s records are kept confidential.  Any information gathered concerning your child’s growth and development is only accessible to the center’s teaching and administrative staff.  This information is only made accessible to others with the parent/guardian’s written approval.         

 

Pre-School Program (Pg. 7)

The program at the Children's Center is based on planned weekly or bi-weekly units in areas such as community helpers, animals, space, transportation, etc. The Center is open Monday-Friday, 7:30 a.m. to 5:00 p.m.

Schedules vary between classrooms to accommodate developmental abilities and the use of shared spaces. A typical day at the Center may include the following:

7:30 Supervised free play

8:30 Free choice activities and period with one-to-one teacher/child contact, including activities chosen by the child such as art, blocks, science, math, writing, housekeeping, creative play, fine and gross motor skills, books and music.

  • 9:00 Gathering time with morning meeting, music, yoga, dance, finger plays, stories, and/or themes/concepts.
  • 9:30 Bathroom, snack and conversation time.
  • 10:00 Outdoors or Zorn Arena. Large muscle play.
  • 11:00 Learning centers (small groups).
  • 12:00 Bathroom, lunch, conversation time.
  • 12:30 Bathroom, brushing teeth, and/or music, stories, books, puzzles and other settling activities.
  • 1:00 Quiet rest/nap on cots. (Looking at a book is allowed.)
  • 2:00 Quiet activities for those who are awake.
  • 3:00 Selected activities, free choice activities, and/or gathering time.
  • 3:40 Bathroom, snack and conversation time.
  • 4:00 Outdoor play.
  • 5:00 Center closes.

The five classrooms are designated as the Fireside Room (2 year olds), Sunshine Room (3 year olds), Prairie Room (half day, mornings, for 3, 4, or 5 year olds), Meadow Room (4 year olds), and the Rainbow Room (4 ˝ and 5 year olds). During University interim and summer periods children are often regrouped, into different class groupings due to lower attendance numbers.

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Evening Program (Pg. 7)

The Children's Center offers an Evening Program Monday-Thursday from 5:00-9:00 p.m. during the academic year for students taking an evening class and faculty members teaching a class. In general, four children must be registered in order to conduct the Evening Program. Each child will provide his/her own supper. We will provide milk. Any needed preparations will be done by the staff.

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Western Dairyland Head Start Partnership (Pg. 7)

The Children's Center is a contracted Head Start partner with Western Dairyland. Western Dairyland provides a Family Services Specialist and a small/partial tuition stipend for children ages three to five whose families qualify for services. For questions regarding your child's and family's ability to qualify for services, please contact the Center's Director. If appropriate, you will be confidentially referred to the center's Family Services Specialist for determination of eligibility.

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Eau Claire for Tomorrow (Pg. 7)

The Center is also a contracted Eau Claire for Tomorrow (EC4T) partner provider with the Eau Claire Area School District's four-year-old kindergarten program. Children enrolled must be four years old on or before September 1... They must reside within the school district's boundaries and meet minimum hour requirements to be eligible to participate. We continue to place first priority on children of university students, faculty and staff, followed by children from the community. The center registers those children who want 4K with extended care. The school district registers those children who want only 4K after the deadline date for priority enrollments. If a child resides in another Wisconsin school district that provides four-year-old kindergarten, parents may apply for open enrollment before the February deadline of the preceding school year with their home school district. Please contact your home school district for their policy and procedures.

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Jump Start (Pg. 8)

Jumpstart, an AmeriCorps program, recruits UWEC students to work with some of the Children Center's children. Jumpstart's goal is to meet the needs of young children by providing partner sites with enthusiastic and well-trained young adults to assist in our classrooms. They provide children with one-on-one attention to build on the development of language, literacy, and social skills. Each school year the Children's Center partners with UWEC Jumpstart to serve children who qualify for the program.

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Summer and School-Out: School-Age Program (Pg. 8)

During the summer and days when ECASD is closed, the Children's Center has a school-age program as well as a preschool program. The Center is open from 7:30 to 5:00 for children aged two to ten. Activities include planned weekly units featuring science activities, physical fitness, camping, fine arts, intellectual enrichment, computer activities and enhancement of social and emotional development. Parents must register for school out days at least a week in advance. Summer programming requires a signed contract.

The School Age Summer Schedule may be similar to the following:

  • 7:30 Supervised free play
  • 8:30 Free choice activities and period with one-on-one teacher/child contact, including activities chosen by the child, such as art, blocks, science, math, creative writing, journaling, housekeeping, creative play, fine and gross motor skills, books and music.
  • 9:10 Group time with calendar, cooperative scheduling and goal setting, music, stories and introduction of themes or concepts.
  • 9:30 Bathroom, breakfast and conversation time.
  • 10:00 Large motor time: outside or in Zorn arena.
  • 11:00 Learning Centers.
  • 12:00 Bathroom, Lunch and conversation time.
  • 12:30 Silent reading.
  • 1:00 Plan, do, review independent activities.
  • 2:00 Special activities.
  • 3:00 Free choice.
  • 3:30 Bathroom, snack and conversation time.
  • 4:00 Outdoor play.
  • 5:00 Center closes.

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Infant and Toddler Program (Pg. 8)

The Children's Center was awarded a CCAMPIS (Child Care Access Means Parents in School) Grant in the fall of 2005. The grant is renewable on a yearly basis for four years to provide infant and toddler care for low income university student parents. The program began in January, 2006. The Children's Center is renting two classrooms from Chapel Heights Church at 300 E. Hamilton Ave. The church is located close to campus and provides the Children's Center with space not currently available in Campus School.

The grant requires the program to serve the children of low income university student parents who qualify for a Pell Grant. If there are any additional openings, the program will serve children of other university student parents.

The program operates on a different license from the Department of Health and Family Services that allows the Children's Center to care for fifteen children ages six weeks to two years. The program and staff are supervised by the director of the Children's Center. The program operates from 7:30 a.m. - 5:00 p.m., Monday-Friday. The license is posted on the bulletin board in the hallway between the two child care classrooms. Any violations will be posted below or next to this license. The Wisconsin Rules for Licensing Child Care Centers is available on the table below the bulletin board. Parents record their child's arrival and departure times on a check-in clipboard on the table. Additional information specific only to the Infant and Toddler Program is listed in the Addendum at the end of this handbook.

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Non-Discrimination Policy (Pg. 9)

USDA Statement
This facility is operated in accordance with US Department of Agriculture policy, which does not permit discrimination because of race, color, sex, age, handicap or national origin. Any person who believes he or she has been discriminated against in any USDA-related activity should write immediately to:

USDA, Director
Office of Civil Rights
1400 Independence Ave., SW

Washington, DC 20250-9410

Or call (800)795-3272 or (202)720-6382

USDA is an equal opportunity provider and employer.

Accommodation of Religious Beliefs
It is the policy of the Children's Center that sincerely held religious beliefs of families should be reasonably accommodated. If observation of a religious holiday necessitates a child's absence, parents must sign a letter at least two weeks prior indicating date and specifying the holiday. No fee will be charged for the missed day.

Children with disabilities will be encouraged to attend, and reasonable accommodations will be made. Issues of great difficulty (undue hardship) will be dealt with on a case-by-case basis. RE: Americans with Disabilities Act.

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Admissions Policy (Pg. 9)

The Children's Center is licensed by the Department of Health and Family Services to serve eighty-five children, ages two to ten, from 7:30 a.m.-5:00 p.m. Monday-Friday. The Wisconsin Rules for Licensing Child Care Centers is available next to the computer. It is also available online at http://dhfs.wisconsin.gov/rl_dcfs/CommManuals/GCC-CommManual.HTM. Any violations will be posted below the license hanging on the wall across from the attendance computer. The Children's Center is one of a few centers in Eau Claire accredited by the National Academy of Early Childhood Programs, a division of the National Association for the Education of Young Children, NAEYC* (see explanation in Philosophy section).

First priority is given to children of university students, followed by children of staff and faculty. Registration is then open to children from the community. Some segregated fees from university students are used to partially support the Children's Center so that affordable care is available for students who are parents. The fee structure reflects this.

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Discharge Policy (Pg. 9)

The Center reserves the right to terminate a child's enrollment for any of the following reasons:

  • Failure to pay fees.
  • Failure to submit required health information and required forms.
  • Failure to observe rules of the Center relating to arrival and departure of the child.
  • Child's behavior is hazardous to self or others.
  • Child's repeated disruptive behavior regardless of positive guidance approaches.
  • Parent's disruptive behavior regardless of Director's attempts to rectify situations(s).

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Staff to Child Ratios (Pg. 9)

Each classroom is staffed with a teacher who holds a Bachelor's degree in Early Childhood Education or a related field along with two university student employees. The Children's Center provides ratios of higher quality than the minimum guidelines. Child to staff ratios are dictated to all child care centers in the State of Wisconsin by the Department of Health and Family Services, under the Division of Children and Family Services, in the Wisconsin Administrative Code, HFS 46. The National Academy of Early Childhood Programs, a division of NAEYC, sets even higher standards. As a licensed center, we are required to follow the directives from the state of Wisconsin. As a NAEYC accredited site, the center tries to meet or surpass NAEYC standards at all times. The ratio tables as printed in both institutions' guidelines are below.

HFS 46 Table 46.05-D

Children's Ages Ratio: Staff/Child Maximum in a Group
Birth to 2 years 1:4 8
2 yrs. To 2.5 years 1:6 12
2.5 yrs. to 3 yrs. 1:8 16
3 yrs. to 4 yrs. 1:10 20
4 yrs. to 5 yrs. 1:13 24
5 yrs. to 6 yrs. 1:17 32
6 yrs. and over 1:18 32

NAEYC Criteria: Group Sizes and Ratios Table

(Note: when two numbers are presented with a colon the first number represents one employed staff member and the second number represents the maximum number of children that can be assigned by ratio to that staff member.) Guidelines from the state allow for variations when children are sleeping or the group contains mixed ages. Please see the center's copy of HFS 46 if you are interested in these differences.

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Contracts (Pg. 11)

Contracts are required at the time of enrollment for each child. New contracts are required for each academic term/time period: Fall, Winterim (3 weeks), Spring, Spring break (1 week), May/June Interim (3 weeks), Summer Session, August Interim (4 weeks). Deadlines stated on contract applications apply so that appropriate planning of staff can be made. Failure to turn in contracts by specified deadlines could result in losing your child's slot at the center. During summer and interim periods, children may be combined into different class groupings due to lower attendance. Teachers are employed on a yearly contract. Teachers' vacation days are taken on a rotating basis during lower enrollment periods such as interims. This is done so as not to disrupt the regular school year. The Children's Center is not a drop-in center. Families are charged according to their child's contract and scheduled days. There are no discounts for days the child does not attend due to vacations, illness or any other reason. Children are not charged for scheduled days when the center is closed.

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Cancellation Policy (Pg. 12)

A two-week written notice of cancellation prior to your child's last day is required. You will be charged for contracted time that does not meet these criteria. This rule also applies to canceling enrollment prior to the start of a term.

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Grievance Policy (Pg. 12)

Any grievance or concerns should be addressed first with the involved parties. If this effort is unsatisfactory, please bring the concern to the Center Director.

If the question or concern cannot be immediately addressed, the following problem-solving outline will be implemented:

  1. Both parties will agree on the statement of concern.
  2. Both parties will brainstorm solutions to the problem.
  3. Both parties will agree on attempting one of the solutions.
  4. The attempt/solution will be evaluated.
  5. The process will be repeated until the concern is resolved or until both parties agree that further assistance, by a third party, is needed.

If the result is still unsatisfactory, the concern may be brought to the attention of the Associate Vice Chancellor for Student Services.

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Required Forms (Pg. 12)

The Children's Center is licensed by the State of Wisconsin and accredited by the National Association for the Education of Young Children (NAEYC) for children two years of age and older. A completed enrollment form, contract and parent responsibility agreement are required before your child can attend. All other paperwork must be turned in within thirty calendar days of the first date of attendance. Failure to complete required paperwork in this time frame will result in the possibility of your child's enrollment being suspended. Parents are mandated by law and licensing regulations to provide the Children's Center with their child's immunization history, evidence of a medical examination, health history and registration forms. All information is kept confidential. Paperwork with similar deadlines is also required by Head Start and the school district when applicable. A $20.00 fee for registration and supplies is required for each child for each semester and summer.

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Hours, Holidays, Snow Days and School Closings (Pg. 12)

The Center is open 7:30 a.m.- 5:00 p.m., year-round, with the exception of the following times for holidays: Thanksgiving and the Friday following, Christmas Eve Day through New Year's Day, Martin Luther King Jr. Day, Memorial Day, Fourth of July and Labor Day. In addition, the center is closed the last Friday in August for Staff Development. Children are not charged for days when the center is closed.

The Children's Center is open unless the University is closed for the day. In case of inclement weather, please listen to the radio or television in the morning.

Evening Hours: Offered Mon. - Thur.; 5:00-9:00 p.m. (evenings vary per semester)
Evening enrollment is limited to students and faculty either taking or teaching evening classes. Contracts are required in advance. Only offered during fall and spring semester.

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Fees (Pg. 13)

A $20.00 fee for registration and supplies is required for each child for each semester and summer.

The fee for child care is based on a daily rate or a half-day rate.

  • Half-day Times:
    • 7:30 a.m. - 12 p.m. OR
    • 12:30 p.m. - 5 p.m.
  • Half-day Plus Lunch Times (the daily rate will be applied.)
    • 7:30 a.m. - 1 p.m. OR
    • 12:00 p.m. - 5 p.m

UW-Eau Claire Student Rates (Minimum 6 credits, 3 credits during summer)

  • First Child
    • Daily: $15.00
    • Half-day: $11.00
  • Second Child
    • Daily: $13.50
    • Half-day: $10.00

Student Parents: 6 Credits required for half-time slot, 12 credits for full-time slot. If the time your child attends the Center is greater than the slot for which you are eligible, the faculty/staff/community hourly rate will be charged. The student parent must be the enrolled child's parent or legal guardian. Students married to UWEC faculty/staff are not eligible for student rate due to student segregated fee waiver.

Faculty/Staff Rates

  • First Child
    • Daily: $27.00
    • Half-day: $16.00
  • Second Child
    • Daily: $25.00
    • Half-day: $15.00

Community Rates

  • First Child
    • Daily: $30.00
    • Half-day: $18.00
  • Second Child
    • Daily: $28.00
    • Half-day: $17.00

Invoices will be attached to your child's "timecard" every month. Time cards are located in the alphabetical wall rack next to the attendance computer. They will reflect the coming month's contracted time plus any extra time or fees from the previous month. Fees can be paid in weekly, bi-weekly, or monthly amounts. Each month's bill is due in full by the end of the month. Checks should be made out to UWEC Children's Center and deposited in the boxed slot provided in the office door or taken to the cashier's office in Schofield Hall. A fee of $5.00 will be charged to accounts not paid by the end of the month. A fee of $5.00 will be added on each additional late billing period.

Vacations, Absences and Schedule Changes (Pg. 13)

There is no discount for days/hours missed due to vacation or illness. (By signing the contract you have reserved that slot for your child.) Days cannot be traded. This policy includes all contracts including interims, summer and academic year. If scheduling a permanent change, fill out a Request to Change Contract and return to the Center office ten business days prior to the change. This ensures that staffing ratios and maximum room attendance can be maintained. All changes need to be approved by the Director or Assistant Director. Winterim, Spring Break, May Interim and August Interim are times when vacations can be scheduled without a charge.

Changes, when multiplied by over 100 children, require extra time and paperwork for staff. We work hard to keep your rates low, and we appreciate your help. Each additional change will result in a $5.00 charge. Staffing ratios and schedules are determined based on each class's enrollment so that licensing ratios and class sizes meet licensing standards. EC4T requires that each child is enrolled for a minimum number of hours. If your child is enrolled in EC4T, a schedule change could affect this enrollment and will also need to be considered. Planning allows us to keep our classes full and fees reasonable.Return to top

Attendance Procedures (Pg. 13)

Each parent will sign his/her child in/out on the computer by the office upon arrival and departure. Failure to do so results in extra time on staff's part to correct the computer log.

The State of Wisconsin has instituted a law that requires centers to call families when a child does not attend during contracted times. Please help us by calling before 9:30 a.m. if your child will not be attending. If you have not called us we will call you at 10:30 a.m. The center reserves the ability to assess a fee for habitual failure to notify the center of your child's absence.

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Dropoff and Pickup of Children (Pg. 14)

Upon arrival, please escort your child to one of the center's main bathrooms to wash their hands. This is a new requirement of state licensing regulations. Bring your child into his/her classroom after checking him/her in on the computer. You are responsible for your child prior to dropping him/her off or after picking him/her up from his/her classroom. Make sure the teacher is aware that your child has arrived or will be leaving. Your child will only be allowed to leave with a parent or persons authorized on the child's enrollment form. Siblings aged twelve and over may pick up your child if authorized. If a teacher does not recognize the person picking up your child, proper identification must be shown.

Children feel safer and more secure when their schedule is consistent. We encourage you to keep this in mind as you drop off and pick up your children.

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Late Pickups (Pg. 14)

Parents need to be respectful of teachers' time and planned activities after hours. Late pick-ups can result in unplanned conflicts for staff's personal schedules. If you are running late it is requested that you call. In the event you are late picking up your child, staff will attempt to contact you. After sixty minutes with no response, UWEC police will be notified. Staff will follow the police department's suggestions and remain with the child until the situation is resolved through parent or law enforcement arrival. Once law enforcement arrives, police will take responsibility for the child.

There will be a series of late fees for any child left at the center after noon for the half day program and 5:00 p.m. for the full day program. A late fee of $5/child will be assessed for every 15 minute interval. Without the computer log, late fees will be assessed based on staff records.

Promptly pick your child up after checking out on the computer. This is especially important if it is 5:00 p.m. Staff cannot leave until all children are under a parent's care. Habitual failure to check your child in or out on the computer may result in a discretionary fee of $10.00.

Faculty and staff who have departmental meetings that run later than 5:00 p.m. need to let the director know one week ahead.  Their children will then be placed in the evening program, free of charge, until they can be picked up or no later than 5:30. If parents are late picking up their child/ren and have not informed us ahead of time, a late fee will be assessed.

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Financial Aid/Childcare Assistance (Pg. 14)

Parents receiving childcare assistance from an outside agency will be charged at the community rate for childcare. The county authorized rate will be credited to your bill when we receive the payment. Hours beyond the county authorized time will be the responsibility of the parent and charged at the appropriate rate as per your contract. (The combined county and parent payment added together will not exceed the appropriate daily rate.) If your entire monthly child care expenses are not completely covered by the outside agency you will be billed for the balance. You are responsible for this outstanding balance.

 

Outstanding Balances and Non-Sufficient Funds (Pg. 14)

Late fees will be assessed and interest will be accrued on all outstanding balances. At the end of each semester all balances must be paid in full. The center will not enroll children for the next contracted period who have outstanding balances. If a check is returned to the University for non-sufficient funds, a fee to cover all expenses will be added to your bill.

Parking Policy (Pg. 14)

Parents may park in front of the Children's Center for 15 minutes or less, with your hazard flashers on, from Garfield to Roosevelt Avenue. Please follow city regulations in these areas. The center works with the city police department to create and change a parking sticker each year. You may get a sticker for this 15 minute curb side parking from the Children's Center's office.

Meals (Pg. 15)

The Children's Center does not employ a cook. The breadkfast, lunch and many snacks are supplied by campus food service. Their cooks hav e the required training through that department.

The Children's Center is a participant in the USDA Child Care Food program. Our program is reviewed periodically. Monthly reports of daily attendance and children eligible for free and reduced-priced meals are submitted. Quantities and qualities of the food served are monitored.

  • Hot lunches are provided at noon during the academic year.
  • During Spring Break, Interim, Summer Session, and Winterim parents must provide cold lunches labeled with their child's name. Milk will be provided for lunch, supper and snacks.
  • If the meal is forgotten, parents will be called and expected to bring a meal. If the parent's schedule does not accommodate this, a $5 fee for a lunch will be charged.
  • Morning breakfast at approximately 9:30 a.m. and afternoon snack at approximately 3:30 p.m. are provided.
  • If a child has arrived early in the morning and has brought something to eat, he/she may sit at a table to eat. If a child is quite hungry, has nothing to eat and must wait a long time for breakfast, a small, healthy snack will be offered to him/her.
  • Meals are served family style with staff seated at the tables with the children.
  • If a child is not interested in what is being offered for a meal, a lunch from home can be supplied. Similarly, if a family has special requests, such as vegetarian or organic meals, the child is welcome to bring his/her own meal from home.

Please note: During the summer and interim sessions, cold lunches are placed in classroom tubs by the main entrance upon arrival. The tubs are transported to a large cooler in the basement by approximately 9:30 a.m. If any item in your child's lunch needs to be refrigerated, please provide an icepack in the lunch to keep it cold until that time. The lunches are taken home at the end of each day. Evening meals should be given to office staff to place in the refrigerator.

The center will provide appropriate modeling and opportunities for healthy nutrition. Children are encouraged to try new foods but will not be forced to eat. The withholding of food will not be used as a method of discipline.

The following tables contain the guidelines provided by DPI and the USDA Food Program. We encourage you to look over these guidelines and take them into consideration when planning your child's cold lunches for required days. The Department of Public Instruction also has a website that includes links to nutritional information at http://dpi.wi.gov/fns/nutrition.html.

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Severe Allergies, Food Intolerances and Other Significant Health Issues (Pg. 15)

Our required paperwork provides space for documentation of severe allergies and or food intolerances/allergies. In addition to this written documentation, notify your child's classroom teacher with a written note so he/she can record this important information on the First Aid cabinet in the classroom. Your child's name and allergy will be displayed in a confidential manner unless you complete a permission form for us to display it openly in the classroom. If there is medication that the Center needs to have for emergencies, please give it to your child's teacher with the completed administration permission form. We cannot administer medication without this completed form.

Monthly menus are displayed on the wall across from the attendance computer. If your child has foods that should be avoided, please cross them out on the menu and give the menu to the teacher. You may bring breakfast, lunch or snacks for your child if needed because of documented dietary needs/restrictions. A discount in fees is not available in this situation.

If your child has other significant health issues that the teacher needs to be aware of, please communicate these needs in the same manner. The Children's Center will share information that must be shared confidentially in the manner listed above.

Tooth Brushing, Hand Washing and Self-Care (Pg. 16)

Each child will have a toothbrush provided by the center. Each classroom has its own routine for brushing teeth after the noon meal.

Children will wash their hands prior to each meal or snack and as needed during the day. The appropriate sanitary methods will be modeled and taught. Children will also be encouraged to use toilet facilities and redress/fasten their own clothing as appropriate. Developmentally appropriate independence is encouraged. Children will be encouraged to dress or undress themselves for inside and outside play.

 

Pets (Pg. 16)

The center does not have pets.  Some children may have allergies to pets.  Parents are discouraged from bringing pets to the center for “show and tell” or for any other reason.    

EXCEPTION:  If the teacher gives enough notice to inform all parents ahead of time or to check the health history of each child to ensure no one's health will be compromised.  If there is a child with an allergy, his/her family is informed.  We will take any precautions recommended by the child’s physician and parents.  The visiting animal should appear to be in good health, be fully immunized and deemed suitable for contact with children.  If a pet is in the classroom the teacher supervises all interactions between the children and the pet.  The class also has a discussion about safe behavior around animals.

Emergency Procedures (Pg. 16)

The center has developed emergency procedures. Each classroom has an emergency manual quickly accessible. The manuals are available for your viewing by request. Teachers will instruct and train university student staff in these procedures. Fire and tornado guidelines are posted in each classroom and the hallways. Teachers will ensure that children understand these guidelines by practicing each drill monthly. They will know where each child is at all times, as well as the totol number present.

In the event that the center must be evacuated, the evacuation site in the facility is the north hallway by the College of Education Offices. If the entire building must be evacuated, the standard evacuation sites are either Schneider Hall, the first building to the SW; or Hibbard Hall, the first building to the north. Each teacher wil take the emergency contact information with the class. The parents will be notified if needed.

It is our policy that each child has at least 2 emergency contact names on his/her information sheet. These people will be called if we are having difficulty contacing the parents due to an emergency, illness or anything else requiring immediate action.

 

Shaken Baby Syndrome (Pg. 16)

Shaken Baby Syndrome occurs whan an infant or young child is violently shaken. The shaking may only last a few seconds, but it can cause severe brain damage and even death.

Effective April 1, 2007, the law requires all childcare employees, substitutes, volunteers who are considered for ratio purposes, assistants, and everyone else who works directly with children 5 years of age and younger to complete a training on Shaken Baby Syndrome. The law requires each person to be trained only once. The Children's Center will provide an annual review for those who have already received the initial training. The training will be provided to all new employees as they are hired with our center.

 

Sudden Infant Death Syndrome (Pg.16)

SIDS is the sudden and unexplained death of an infant under one year of age. SIDS is the major cause of death in children between the ages of one month and one year. All staff members receive SIDS training before working with infants. They are informed of our "Back to Sleep" policy where infants are placed on their backs when put to sleep. The following are other things to remember in preventing SIDS:

1. Place baby on a firm, tight-fitting mattress in a crib.

2. Do not place a baby on a waterbed, sofa, soft mattress, beanbag cushions, pillow or other soft surface to sleep.

3. Remove pillows, quilts, comforters, sheepskins, stuffed toys, bumper pads, etc.

4. Avoid overdressing or overheating baby.

5. Consider using a sleeper as an alternative to blankets with no other covering.

6. If using a blaket, put baby's feet to the foot of the crib. Tuck a thin blanket around the crib mattress, only as far as the baby's nipple line.

7. Encourage breast feeding, regular check-ups, and routine immunizations.

8. Creat a smoke-free environment for the baby.

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Security System (Pg. 17)

The Center has a security system on all entrance and exit doors. An activated Blugold or community card is required to enter. A doorbell that deactivates the alarm is provided by each exit. We strongly suggest that each parent and staff person remember and use their card to enter. A doorbell is provided at entrances for those not given cards for regular attendance. When a card is forgotten, staff must stop work and answer the doorbell. While this may seem minor for the person requesting entrance, when magnified by 85+ parents coming and going, two times per day, it can be difficult for office staff to complete required work. The Children's Center reserves the right to charge a $1.00 fee each time we answer the door for those who habitually forget or do not use their cards. If you have lost your card, please speak with the Blugold office to obtain a new one.

Each semester the Office Associate notifies the Blugold office of cards that should remain or become activated. If your card has not been activated or does not work in the entrance system, please notify the Office Associate who will notify the Blugold office. Since this is a large undertaking every semester, please be patient with the process.

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Multiple Residence, Legal Custody and Court Orders/Records (Pg. 17)

Please let the center know if information must be communicated or mailed to more than one parent or address. The center wants to support enrolled children by communicating with those who are important in a child's life. Please advise the center director as to any issues pertaining to legal custody, court orders or records with each of your children. We are required by law to have copies of any documents that pertain to billing or visitation. Other directives or requests in regard to visitation or custody disputes must be in writing from the parent, court or attorney. Information about your child's care with us will be released to both parents unless specified differently in a court order.

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Child Abuse and Neglect Reporting (Pg. 17)

The Children's Center has a goal of strengthening and supporting families. The center and staff, as child care professionals, are mandated by law to report any suspicion of child abuse or neglect. Children are observed regularly for signs of injury, illness, or abnormal behavior. Unusual observations will be documented in detail in the medical log book. Observations that require intervention will be reported to the director as per HFS 46.07 (6) (a) and then to required agencies as listed in HFS 46.04(8) (a & b).

Any staff member who physically or verbally abuses a child or another staff member will be dismissed. On behalf of the staff member, the matter will then be turned over to UW system attorneys for further investigation.

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Confidentiality (Pg. 17)

All records and information on families and children will be kept confidential. Children's records are accessible only to the director, asst. director, teachers, office manager, head start staff, public school staff if enrolled in EC4T, and the parents of the child. Information will not be released to unauthorized parties without parental consent.

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Orientation of New Children (Pg. 18)

Attending the children's center for the first time can be emotionally trying or difficult for some children. A good start is not automatic, but it can happen, or come about sooner, if there is good planning and preparation at home and school. The acceptance of separation from parents is an important step in emotional maturity and should be made with confidence. The staff at the Children's Center are here to help, support and nurture you and your child with this big step.

Sometimes this separation can be difficult for you or your child. This is normal. To help your child prepare for this you can talk simply about the fun he/she will have and the process you will go through the first morning in preparing, transporting and dropping off your child. Tell him/her about some of the fun things that happen each day at the Center. Because this is a new experience, you are encouraged to call ahead of time and bring your child in for a visit. You may want to plan to stay for a short time at first to help your child feel comfortable. Make sure your child is aware when you leave. It is best if you do not try to sneak out. Let him/her know when you will be back. Since young children do not yet understand the concept of time, it would be best to say you will be back, for example, after outside, nap or lunch time. This will give your child a sense of security even if there are tears.

Initially it may help to plan on having an extra five minutes each morning at the center with your child. You may also talk with the classroom teacher ahead of time to make a plan that both you and he/she are comfortable with for any possible issues.

If your child clings or cries, the teacher may help you by taking your child, with your permission, and holding him/her gently until he/she calms down. Sometimes the teacher may take the child for a walk or distract him/her with a quiet or fun activity.

Children usually stop crying within a few minutes of a parent's leaving and then do fine. This situation may be harder for you than it is for your child. For your peace of mind, feel free to wait in an area out of sight for your child to calm down. You may also call the office at 836-2178 to find out how your child is doing. If there are any special circumstances at home or otherwise, please let us know. A recent move, illness, new sibling, parent traveling or other disruptions in normal family routine can affect a child's behavior in many different ways. Children exhibit their concerns through behavior differently than we do as adults. We will keep this information confidential.

Occasionally some children may still be apprehensive about this separation even after the first week or so. It takes some children longer than others to become acquainted and comfortable. Even after an initial happy adjustment of several weeks, a child occasionally suffers from a period of dependency. This is all normal.

If, after a period of time, a child still seems anxious about separation, the child may not be ready for the experience. It might be wise to wait a few months until he/she matures and then enroll again. Some children are not ready for a frequent or lengthy large group experience and would benefit more from fewer hours at the Center or a smaller "play" group. If this is the case, we will discuss it with you. Parent-teacher conferences are available at any time.

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Appropriate Dress and Readiness Requirements upon Arrival (Pg. 18)

Please bring your child dressed appropriately for outdoor and indoor play. State licensing is now requiring that all children must wash hands before entering a classroom. Please take your child upon arrival to the main bathrooms and complete this task before dropping him/her off in the classroom. Please make sure you have extra clean clothes in your child's locker/cubby each day. The classroom teacher will place your child's wet or soiled clothing in a plastic bag in your child's locker if a change is needed. Please replenish the extra clothes in your child's locker when they are used. If your child is in the beginning stages of using the toilet, please have several changes of underwear and bottoms available in your child's locker. If your child is sent home in clothing provided by the center, wash it and return it to your child's teacher the next day. Children are encouraged to be creative with art and other activities. Dress your child in clothing that is easily washed. Sometimes stains do not come out so choose each day's attire with this in mind. Clothing that is easy for your child to manipulate for toileting is helpful.

State licensing regulations suggest that classroom temperatures are above 67 degrees Fahrenheit and below 80. During the fall and spring the university controls when to turn on or off the heating systems. Please keep this in mind and provide a sweater or light jacket if your child is sensitive to temperature.

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Outdoor Activities (Pg. 19)

It is the Center Advisory Committee's decision that ALL children who are well enough to be at the Center should play outside in above-zero weather, factoring in the wind chill.

Please dress your child appropriately for outdoor play including coats, jackets, socks and shoes, snow pants, boots, hats and mittens. Children will go outdoors each morning and each afternoon for approximately one hour at a time.

If the outside temperature is in question it will be checked on the university's web page before going outside. As a general rule the children are kept inside if the outside temperature is 0 or below with wind chill and 90 or above with heat index.

 

What to Bring on the First Day (Pg. 19)

Teachers request that you bring the following items on your child's first day:

  • Extra underwear, socks
  • Extra mittens (in winter time, in case others get wet)
  • Clearly labeled diapers and wipes, for children still wearing or in training (give to teacher)
  • Change of clothes: shirt, pants/shorts, extra sweater
  • Box of Kleenex each semester
  • Tube of child friendly toothpaste

Please remember to label these clothes and replace them each season and as they are used.

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Rest (Pg. 19)

All children, except those of school age (5K-Gr.5), will rest quietly between 1:00 and 2:00 p.m. State licensing regulations state "a child under 5 years of age in care for more than 4 hours shall have a nap or rest period." (HFS 46) Those who no longer sleep can look at a picture book on their cot. The Children's Center has sheets that are laundered weekly. You may provide a blanket, "special stuffed animal" and/or pillow. It is the Children's Center policy that a quiet rest time is beneficial to all children.

We encourage parents to visit throughout the day. However, please be aware that this can be disruptive between 12:30 and 3:00 p.m. while some children are sleeping. Please try to be extra quiet and follow directions on either the classroom door or from your child's teacher if you visit at this time. It is helpful if you communicate with your child's teacher in advance concerning visitation. He/she will try to place your child's cot closer to an exit so that you can take him/her from the room to visit at this time.

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Birthdays (Pg. 19)

Birthdays can be celebrated at school. Children can bring a special treat to share. Please contact your child's teacher in advance so that arrangements can be made and a small celebration planned.

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Toys from Home (Pg. 20)

If a child brings a toy from home to share with the entire class, a reasonable attempt will be made to care for it. The center will not be responsible for loss or damage. Unless a toy is needed for show and tell or a similar activity, we suggest that your child's toys stay at home.

 

Consistency Between Home and School (Pg. 20)

Parents of infants and toddlers fill out a Home Environmnet form providing feedback regarding their child's daily schedule. This helps the teachers know what they can expect and what things they can do to meet that child's needs.

Similarly, parents of preschoolers will let the teacher know what comforts their child and any other "tricks" that will aid the teachers in being as consistent as possible with their "at home" practices.

 

Parent-Teacher Communication (Pg. 20)

We consider parent-teacher communication to be very important. The Children's Center is a learning environment in which parents and teachers are partners in caring for and educating every child. We are eager to have excellent communication between parents and staff and encourage parents to express comments, suggestions and concerns directly to the child's teacher and/or the Director and Assistant Director.

Following are communication opportunities and suggestions:

  1. Daily Communication. Talking to teachers at the beginning or end of the day or session is possible if between 8:30 a.m. and 4:00p.m. Teachers are on various schedules that are staggered to provide coverage for the center all day, and they arrive and leave at different times. Please make other arrangements if you need to talk to them outside of these times. We value the informal contacts we have with parents.
  2. Talking With Classroom Teachers. If the teacher is busy when you arrive please be considerate and wait until she/he is free to talk. All teachers have mailboxes if you would like to leave a note for them.
  3. Website. Each classroom's lesson plans, newsletters and staff biographies are available for viewing at any time. The Parent Handbook, monthly menus, Director's newsletters and Parent Feedback form can also be found on the website.
  4. Dry Erase Boards. Each teacher has a board for daily notes posted outside his/her room. Parents/guardians can find helpful information regarding their child's day on this board.
  5. Conferences. Conferences are scheduled twice a year. The first conference is meant for Goal-Setting. The parents/guardians have input regarding what skills the teacher will focus on with their child. Anyone desiring an additional conference can request one at any time.
  6. Parent Bulletin Boards. Parent Bulletin Boards are located either in or outside of each classroom. Teachers will post weekly lesson plans and other necessary information for parents. Parents are responsible for locating, checking and responding to this area daily for updates and classroom communication.
  7. Newsletters. All teachers write and pass out monthly classroom newsletters. They are placed on your child's locker. Parents are responsible for reading this information and responding to any requests in a timely manner.
  8. Large Group Communication. Occasionally it is important for the center to communicate with all parents. This is done through notes posted on the attendance computer or the table near the main entrance. Please pay attention to posted information in these areas.
  9. Photographing Children. Children at the Children's Center are occasionally photographed by students from the Spectator (University student newspaper), photography classes and by representatives of the media. If you object, please inform the Director and check the appropriate exemption boxes on the enrollment forms.
  10. Parent Involvement. We have had some especially enriching experiences through parent involvement. We are always open to suggestions for activities and experiences from which the children can learn and benefit. We urge you to share your talents and knowledge with us and the children.
  11. Parent Observations. If a parent wishes to observe his/her child without the child knowing, each calssroom has an office with one-way windows. This allows the parent to observe in a less obvious manner.
  12. Family Activities. A fall family activity will be held at the beginning of the academic year. A picnic is held at the end of the academic year. Parents are also often invited to special events during the year. Newsletters will be distributed periodically to keep you informed of these events. As a partner with EC4T and Head Start, we also receive notices of various activities in the community. These notices will be posted or available upon request.
  13. Evaluations. Periodic written evaluations are requested from the parents. The Children's Center will be developing an evaluation form that will be available on the Center's website. We hope this convenience will make it easier and quicker for you to communicate your observations, feedback and concerns with us at any time. We look forward to hearing from you.
  14. Visiting.
      We have an “open-door” policy, meaning parents are welcome to visit at any time.  It’s sometimes nice to spend their lunch or just a short break with their child.  It’s helpful to remember that children do rest in the afternoon. 
    1. Health or Medical Concerns. Center staff will contact you if we have concerns about a change in your child's health or an injury that has occurred while in our care.

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    Biting (Pg. 21)

    Biting, though unfortunate, can be a normal part of a child's development. It is not usually a deliberate or purposely malicious act. It is impulsive and often a result of a child not yet having the language skills needed to communicate an emotion. Young children do not have the cognitive ability to empathize or understand how their actions affect other people.

    If a biting does occur, we will inform the parents of both children. The incident will be recorded in the classroom's medical log book. The intensity of the bite will be communicated and documented. The classroom teacher will develop a plan of action to help prevent further incidents and will inform both families of the plan. If biting persists; the teacher, center director, and parents will meet and discuss further plans or options.

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    Health Care Policy (Pg. 21)

    No medications can be given without written permission of the parents. All medications must be in the original container. Medications will be kept in a separate container in the refrigerator or in a locked cabinet in the classroom. Please fill out the proper authorization form and the required dosage, not to exceed doctor's dosage, and record dates and times medication is to be given. All medications and accidents will be recorded in bound record books located in each classroom. Parents may check these records.

    We have worked with a County Public Health Nurse and are making every attempt to prevent the spread of illness. In addition, the Director of the UWEC Health Services has assisted us in preparing an infection control policy that emphasizes thorough and frequent hand washing.

    Help everyone at the center stay healthy by reinforcing at home the healthy practices your child is learning, such as covering mouths/noses and turning heads when sneezing; and washing hands frequently and thoroughly.

    We request that you keep your child home if he/she has the following: flu, fever, rash, diarrhea, vomiting, sore throat, excessive coughing, sneezing or nasal drainage. Upon arrival, children will be observed for any signs of illness. If an illness prevents a child from participating comfortably in activities or creates a greater need for care than the staff can provide without compromising the health and safety of other children or if a child's condition is suspected to be contagious and requires exclusion as identified by public health authorities, then the child will be made comfortable in a location where he/she is supervised by a familiar caregiver. If the child is suspected of having a contagious disease, we will immediately notify the child's parent, legal guardian or other person authorized by the parent. Until the child can be picked up he/she is located where new individuals will not be exposed.

    If your child contracts a communicable disease (chicken pox, strep throat, etc.), please let us know as soon as possible so we may post a notice and watch for symptoms in other children. Children may return to classes after they have been absent for the recommended period of time.

     

    Toy Cleaning/Sanitizing (Pg. 21)

    * Toys are to be washed and sanitized weekly.

    Each classroom has a "mouthed toy" bucket. When a toy has been put into a child's mouth, that toy shall go directly into the "mouthed toy" bucket. All of those toys must be cleaned and sanitized before being put back out for play. The toys should be run through the dishwasher weekly, if possible. If not, this is the process to be used:

    1. Lay out a towel on a table.

    2. Spray the toys with bleach/water. Wipe them dry with rag. (cleaning step)

    3. Spray the toys with bleach/water. Wipe them dry with rag. (sanitizing step)

    4. Spray the bucket with bleach/water. Wipe.

    5. Put toys back into bucket.

    6. Spray the shelf with bleach/water. Wipe.

    * The toys at the Infant/Toddler building are cleaned/sanitized daily.

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    First Aid and Injuries (Pg. 22)

    Teachers have been instructed in First Aid and CPR and will follow appropriate procedures. Teachers will direct or instruct university student employees in minor assistance. More serious injuries will be handled by the classroom teacher or appropriate administrative staff. Each classroom has an emergency manual that contains sections on First Aid developed by university nursing students. You may view this manual by asking your child's classroom teacher. Any emergency will be handled by dialing 911 and checking the child's file for desired medical practice. The main First Aid kit is located in the main hall closet. Smaller kits are located in each classroom.

    If a child is injured while in care at the center, the incident and injury will be documented in the classroom's medical log book and the parent will be informed. Soap and water are the only applications the state allows staff to use without a medical authorization form. If a serious injury occurs that requires medical care, the parents or desired emergency contacts will be contacted immediately and an injury report will be completed and submitted to state licensing. A separate report form will also be completed and faxed to ECASD if the child is enrolled in EC4T and the injury occurred during EC4T scheduled hours. A copy of both forms will be kept in the child's permanent file.

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    Field Trip Procedures (Pg. 22)

    Field trips are scheduled throughout the year. Parents are required to sign up their child for each field trip. Sign-up sheets will be posted near the classroom door or classroom daily communication area. If the parent chooses to have his/her child stay behind or does not write his/her child's name on the sign-up sheet, the child will join another classroom at the Center until his or her class returns. Occasionally, parents are asked to help with transportation. Parents are asked to make advance payment of any admission fee to the classroom teacher. Parents also need to note beginning and ending times of the trips and adjust their schedules accordingly. If the child's entire class or the entire center is participating, failure to do this can create significant problems. The only type of transportation used is school buses or the Eau Claire Transit system.  We do not transport children in a “program” vehicle or our personal vehicles.  Teachers take a cell phone, children's emergency information, the attendance list, any needed medication and a First Aid kit on all field trips. The same emergency and First Aid procedures will be followed as stated previously. Teachers take roll call before, during and after the trip to ensure all children are accounted for. When walking, one adult is at the beginning of the group, one at the end, and any other adults are dispersed in the middle. While riding the bus, staff supervise the children to ensure they remain seated and are riding safely.

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    Staff (Pg. 23)

    The Director of the Children's Center holds a Master's and Bachelor's Degree in Early Childhood with many years of early childhood teaching experience, most of them at the Children's Center.

    Also working, assisting, and volunteering at the Center are the following:

    1. An Assistant Director who holds Bachelor's and Master's Degrees in Early Childhood Education, Child Development, Elementary Education or Special Education.
    2. Teachers who all hold Bachelor's (4 year) degrees in Early Childhood Education, Child Development, Elementary Education or Special Education.
    3. Office Associate (7:30-11:30 a.m.)
    4. University students who are employed to meet licensing requirements and assist teachers.
    5. Students from UWEC academic departments including art, physical education, nursing, special education, photography, foreign language, music therapy, communication disorders and psychology. They are observing, volunteering or carrying out assignments.

    The Director is immediately supervised by the Associate Vice Chancellor for Student Services and is advised by the Children's Center Advisory Committee on policy recommendations.

    Background checks are required on all staff. The director or assistant director will submit and record the background checks to the State of Wisconsin's Department of Justice for Criminal History Records as required in state licensing regulations.

    All staff members are given an appropriate orientation before their first day of employment. some items covered are: the center's confidentiality policy, child abuse and neglect, SBS, SIDS,job responsibilities, first aid procedures, universal precautions, bloodborne pathogens, child guidance, etc. They must be currently certified in CPR. Additional items are clearly laid out in the Orientation Checklist which is available at any time. They have a physical exam including a TB test. Pictures of current teaching and ministrative staff are posted on our website.

    Professional staff are required to meet the State of Wisconsin requirements for continuing education hours as stated in DHS 46 or keep their State of Wisconsin teaching license current. These hours are documented in each teacher's personnel file. Teachers must attend mandatory monthly staff meetings. The Children's Center is fortunate to have staff members that are excited about professional growth and current best practices in early childhood education. Staff are encouraged to explore different possibilities of continuous improvement and are asked to attend at least one conference each year.

    Teachers are scheduled for eight and one-half hour days with a combined thirty- minute lunch and thirty- minute planning break. Teachers in the two and three year old classrooms take breaks during rest times. Their classrooms are staffed by dependable and responsible university student employees at this time. Teachers in the four and five year old classrooms take their breaks when administrative teaching staff are available to relieve them.

    Teachers are evaluated annually by the director. The direcor is also evaluated annually by the Vice Chancellor of Student Services. Parents are given a survey twice a year through which they are able to provide feedback. The EC4T program is evaluated twice a year. The center undergoes a unit of review every 7 years, in addition to a review every 5 years by NAEYC.

    The center employs over eighty university student teaching assistants each semester. They are enrolled at the university in various disciplines. Many are education, special education, psychology, sociology, science, music, or language majors. They all have a desire to work with children. A staff orientation is held for all student employees within their first week of employment. This orientation provides information on policies, procedures, First Aid, appropriate guidance techniques, job expectations, and daily schedules. Teaching assistants wear name tags that are color coded to their assigned classrooms. Bulletin boards with pictures of student staff are posted near the classroom doors to assist you with putting a face to the names of people about whom your child may talk.

    The Children's Center is a partner with various other agencies. Volunteers, university student observers, student teachers and practicum students as well as personnel from the partnering agencies are seen at the center at various times throughout the day and year. Staff members are always present when these visitors are with children. Exceptions occur to this only with signed and written permission from a parent for a specific activity.

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    Addendum: Infant and Toddler Program (Pg. 25)

    In October, 2005, the Department of Education awarded a CCAMPIS (Child Care Access Means Parents in School) grant to the University of Wisconsin-Eau Claire Children's Center. The purpose of the grant is to support the participation of low-income students in postsecondary education by providing infant and toddler care for the children of Pell Grant-eligible university students.

    The program is located in Chapel Heights United Methodist Church which is located at 300 E. Hamilton Ave. Eau Claire, WI. 54701. The telephone number is 715-836-3223.

    The Infant and Toddler Program is licensed for 15 children from 6 weeks of age to 2 years (7 under the age of 12 months and 8 from 1-2 years of age.).

    Enrollment is available to student parents with the greatest need. Priority is given to students using a point/criteria system, as follows:

    1. Low income, qualifies for Pell grant
    2. Full-time student (at least 12 credits per semester).
    3. Single parent.
    4. Multiple children needing child care.
    5. Junior or senior classification (60+ credits).
    6. Students with an equal number of points will be prioritized by date of application.

    The UWEC Children's Center Parent Handbook is available online at www.uwec.edu. in the alphabetical section under "C." Please look it over carefully. Most of the policies and procedures in the handbook also apply to the Infant and Toddler Program.

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    Staff (Pg. 25)

    Staff will include a four year degreed teacher with an Early Childhood Education degree, a full-time teacher's aide, and two university assistant teachers. The ratio will always be at least one teacher to every four infants and toddlers. All staff are employed through the University of Wisconsin-Eau Claire.

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    Tuition (Pg. 25)

    • CCAMPIS Student Parents
      • Full Day: $20.00
      • Half Day: $15.00

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    Hours (Pg. 25)

    The program will run during the academic year from 7:30 a.m. until 5:00 p.m. Monday-Friday.

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    Daily Schedule (Pg. 26)

    Scheduling will be individually child centered. A sample of a typical day might be the following:

    7:30 Arrival
    8:00 Free Choice/Self Selection
    9:00 Breakfast
    9:30 Diapering
    10:00 Large Muscle Room/Outside
    10:45 Art/small motor activities
    11:15 Diapering
    11:30 Lunch
    12:00 Nap
    3:00 Snack
    3:30 Large Muscle Room/Outside/Free Play
    5:00 Pick Up

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    Communication (Pg. 26)

    A parent communication board is placed outside each classroom and above the check-in table in the hallway between the two classroom doors. The license is also located on the bulletin board in the hallway. Following enrollment and prior to the child's starting date; parents will meet with the child's teacher to discuss information regarding feeding, nap schedules, and other individual needs of the child. They will meet every three months to update information on each child on the following:

    • Feeding schedules
    • Timetable for introducing new foods
    • Toileting and diapering procedures
    • Nap schedule
    • Child's method of communication and means of comfort
    • Developmental and health history

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    Health Care/Emergencies (Pg. 27)

    All staff receive training in SIDS and Shaken Baby Syndrome. The teacher and teacher's aide is trained in infant and child First Aid and CPR.

    Emergency procedures are stated in the Children Center Handbook and followed in the Infant and Toddler classrooms. Emergency and evacuation procedures are posted in each room. Child information files with emergency contact numbers are also kept in the classroom.

    Upon arrival, children are observed to make sure they are well. Policies regarding illnesses and exclusion from the center are the same for infants and toddlers as the Children's Center. If a child appears ill, a parent will be contacted.

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    Food (Pg. 27)

    A weekly menu of food provided by the center will be available, a week ahead of time, for each age group of children.  The menu will follow USDA guidelines.  Parents who wish to provide supplemental or their own food will be given literature on developmentally appropriate child nutrition and will be asked to follow recommendations.   Likewise, if parents  follow a specific diet, (ie: vegetarian, kosher) they are more than welcome to bring in the food they would like their child to eat.

    The classroom teacher or assistants will feed each infant or toddler on the child’s own feeding schedule, including early a.m. and late p.m. feedings if necessary.  Staff will gather information from parents about their wishes with feeding schedules.  Children will be encouraged to experiment with self-feeding with their hands and spoons.  High chairs, infant seats, or other developmentally appropriate seats for feeding will be provided.

    All food and formula brought from home will be labeled with the child’s name and dated and refrigerated if required.  Regulations for throwing opened food and expiration dates will be followed.   

    Drinking water will be offered to children several times daily.  Formula provided by the center will be commercially prepared; iron enriched, and prepared according to manufacturers directions.  Formula or milk will be discarded after each feeding.

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    Rest (Pg. 28)

    Each child is allowed to follow his or her own nap schedule. A safe, washable crib is provided for each child under twelve months of age. A small cot is provided for children twelve months or older. Sheets are washed weekly. Children bring their own favorite blankets.

    Each crib has a tight fitting mattress and sheet. Children under twelve months of age do not have soft items in their cribs with them. (See SIDS policy.) Sheets/blankets used to cover children are tucked tightly under the mattress away from the mouth and nose of the child. All children under the age of one year are placed on their backs to sleep unless the child's physician orders differently in writing. Once a child is able to roll over and back unassisted, the child is allowed to remain in that position.

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    Diapering (Pg. 28)

    Lotions, powers or salves can be applied only with written permission from the child's parent or physician. No toilet training attempts will be allowed on children younger than eighteen months according to state licensing regulations. After that, teachers will work with parents to provide consistent potty training procedures.

    Disposable diapers and wipes are provided by the parents and are labeled with each child's name and put in their own bin. Parents are responsible for making sure their child has an adequate supply each day. The center does not supply diapers or wipes.

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    Daily Note (Pg. 28)

    A daily note from the classroom teacher will give information to parents regarding their child's day at school.

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    Required Forms (Pg. 28)

    1. Infant/Toddler Child Care Application/Pell Grant Form.
    2. CFS-61 Intake for Child Under Two Years- Child Care Centers.
    3. CFS-2345 Health History and Emergency Care Plan.
    4. CFS-62 Child Care Enrollment Form: Blue Form.
    5. CFS-60 Child Health Report-Child Care Centers: Pink Form.
    6. DPH-4192 Day Care Immunization Record: Green Form.
    7. Center Consent Form: Field Trip, Observation/Testing, Photography.
    8. Parent Locator Service and Class Schedule Form.
    9. SIDS Policy and Parent Information.
    10. The following additional forms are available if needed:
      • CFS- 0059 Authorization to administer medication: Purple Form.
      • Authorization to Apply Sunscreen Form.
      • Authorization from child's physician if another type of milk/formula is needed.
      • Authorization form from child's physician if a child under age 1 is to be put to sleep in a position other than on his or her back in a crib.
      • Special Dietary Needs Request Form.

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    Further Information-Items to Bring (Pg. 29)

    A courtyard is located outside the classroom door. The children will have outside play opportunities if the weather permits. Staff will occasionally take children on walks or stroller rides in the neighborhood surrounding the church.

    Parents are welcome in the classroom at anytime. They will be required to check their child in and out daily on the clipboard on the table in the hallway. This attendance roster will be sent to the Office Manager for billing and record keeping purposes. Late fees will be applied as detailed in the Children's Center Handbook.

    What to Bring

    • 2 pairs of Extra Clothing. Please clearly label all items with your child's name. Please include pants, shirts, and socks.
    • Disposable Diapers and Diaper wipes. If diaper ointment is needed, you will need to submit directions and permission in writing and provide the ointment.
    • At least three bottles, a clean bottle for every feeding during the day. Please label them with your child's name. We will label any bottles that are not labeled.
    • Formula or Breast Milk if the baby formula offered is not going to be used.
    • Blankets or "lovey" from home if desired. This is optional. Please label with your child's name.
    • A pacifier or nuk that can stay at the center. Please label.
    • Sunscreen, labeled with your child's name. Also complete sunscreen application permission form.
    • Jackets, coats, snow pants, boots, hats, mittens, etc. as appropriate. Check with your child's teacher. Please label.

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