CAS Request for Supplemental Travel Funds

Excel Workbook of Travel Forms:
Request for Supplemental Travel Funds (Forms)

General Guidelines:

• The College of Arts and Sciences supplemental travel support program has been streamlined so that initial decisions about College supplemental support are made at the department level. Individuals seeking supplemental funding for professional travel to present research or scholarship at a conference are asked to submit a proposal to their department chair on all the forms provided. Particular care should be given to addressing program criteria (see below) and other information indicated on the CAS form.
• Forward the completed ORSP Travel Support form and a UWEC Travel Authorization form to the department chair for indication of departmental funding amount, endorsement by the chair, and routing. [NOTE: Applicant needs to sign the Office of Research and Sponsored Programs (ORSP) form.] Chairs should evaluate the proposal in relation to the program criteria, the proposal's relative worth to the department, etc. The chair should also clearly distinguish between the department's financial support, and the support provided by supplemental College funds. The College funds are "supplemental," so departmental or non-ORSP grant funding is required.
• In general,
• particular trip awards will be up to $400.00 per conference; faculty and academic staff giving multiple presentations at different conferences are eligible for a maximum of $750.00 in supplemental support from CAS in a fiscal year
• a faculty or academic staff collaborative presentation will be funded as if it is a single presentation (award may be shared, however).
• Funding will be based on:
• amount of funding provided by department chair; total cost of proposed travel; proposal's merits, especially in relation to program criteria (below)
• relative value to department, as established by department chair

Program Criteria:

• Direct and demonstrable relation to professional development (in teaching and scholarship) of applicant
• Applicant's participation will be active, not passive (e.g., presentation of a paper vs. simple attendance)
• College Priorities:
• delivery of a juried paper at a national or regional conference; juried/competitive performances and exhibitions; participation at a national or regional conference as an elected officer; delivery of an invited paper at a national or regional conference; invited performances/exhibitions; informal presentations, memberships on panels, serving as a respondent, or similar activities at a national or regional conference
• active participation (see examples above) at a state conference; [attendance at a conference only to take a short course, participate in a workshop, receive training, etc. is funded under a different ORSP program, please go to ORSP for information http://www.uwec.edu/orsp/Programs/SpecialProj.htm]

Faculty and academic staff must submit proposals well in advance of the planned travel. Proposals should reach your department chair at least one month prior to the planned travel; only in extraordinary circumstances are proposals accepted and funded after the fact. People contemplating potential professional travel should familiarize themselves with UWEC policies and procedures regarding travel (Please consult UWEC Travel Regulations on the Web at: http://www.uwec.edu/bussvs/acctpay/index.htm ). Reimbursement forms must be submitted in a timely fashion (within 30 days of travel) for processing; for fiscal year accounting requirements, all reimbursement forms for travel prior to June 1st must be submitted by May 31st. If travel is during June, please be in contact with our office.