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Accounts Payable

Travelport Session Recap from 10/08/2007

Thanks to everyone who attended the Fox World Travel demo of Travelport on October 8, 2007.  Effective today, October 10, 2007, Fox World Travel is a mandatory vendor for all airfare purchased on the internet and paid for using university funds.  Employees who choose not to use the internet for purchase may continue to use the brick and mortar travel agency of their choice.  The associated costs and benefits of using Travelport are summarized below:

Cost:

  • $7.00 per reservation which requires no agent assistance
  • $18.00 per reservation when agent assistance is required or a change needs to be made to an existing airline reservation

Benefits:

  • UW System policies and travel contracts are embedded in Travelport
  • Access to web fares offered on the major carrier’s web sites
  • Electronic fare auditor which searches for and re-books lower fares as found
  • Unused ticket inventory which allows usage of ticket value toward future trips
  • 24-hour traveler assistance
  • Employees allowed to earn frequent flyer points for future business travel *
  • Corporate frequent flyer points earned for the UW toward free tickets
  • Ability to book hotel and rental car with airfare reservation
  • Ability to cancel a purchased non-refundable ticket by 5:00 pm the following business day without penalty.  Cancellations may be done on Travelport.  Agent fee is non-refundable.
  • Regularly scheduled Travelport web-based familiarization sessions available

Before you or a designated travel arranger in your department can book a flight on Travelport, the traveler must complete a traveler profile.  When building your profile or booking a flight, please use Internet Explorer.  Firefox will not accommodate Travelport.  Please see the attached file “WI UW Eau Claire Self-Reg.doc” for further instructions.

If you missed the orientation sessions on October 8, 2007, you are welcome to participate in the next online booking familiarization web cast session scheduled for each Tuesday, beginning October 16th at 10:00 am.  Please see the attached file “UW Travelport Web Training.doc” for further instructions. 

For those of you who have built a profile, you may now go to:  http://portals.foxworldtravel.com/University and make it a favorite, sign in and book your next trip.

*Policy on use of frequent flyer benefits has not changed (reference section III of UW Travel Regulations http://www.uwsa.edu/fadmin/fppp/fppp363.htm ).

In addition, all of the Travelport documents for the online booking of airfare can be found at the Accounts Payable website http://www.uwec.edu/bussvs/acctpay/index.htm under the “Travel” heading listed as “Online Airfare Booking System”. 

If you have any questions, please contact Vickie Gardner at 836-4528 or Becky Zillmer at 836-5266.

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