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Handbook for Student Organizations

Starting a New Student Organization

UW-Eau Claire has nearly 240 student organizations on campus and the UW-Eau Claire Student Student Senate encourages all students to follow their passion. If you have an idea for a student org and something similar doesn't already exist on campus, you can apply for recognition.

The Campus Affairs Commission of the UW-Eau Claire Student Senate has the authority to recommend to the Student Senate the granting and suspension of registration for all campus organizations, and to recommend policies governing the operation of all student organizations. Any group of students proposing to form a new campus organization must meet all of the Commission regulations and requirements.

New Student Organization requests will be accepted from Sept. 1 - Nov. 30 each fall.

  1. Sign into BluSync Engage - UWEC's online student engagement platform using your UWEC credentials.

  2. Click on the "Organizations" tab to review all currently recognized UWEC student organizations - ensuring there isn't a student organization that already exists with the same purpose.

  3. If it is determined that another student organization does not exist with the same purpose, you will need to prepare the following items prior to moving on to step 4:
    a. Create you organization's constitution according to current UWEC Constitution Guidelines - you may use the new Constitution Form to ensure all guidelines are included.
    b. Secure a current UWEC Faculty/Staff member who has agreed to serve as the organization's advisor.

  4. Sign back into BluSync Engae and click on the GREEN REGISTER NEW ORGANIZATION BUTTON on the top right-hand corner of the page.

  5. Complete all required registration fields and hit "Submit."
    a. Your submission will automatically provide the organization with a portal within the BluSync Engage system where you will be updating and handling all of your student organization correspondence/business.

  6. Upon receiving the completed request, the organization will be placed on "Provisional Status" for up to 6-weks while the Campus Affairs Commission of the Student Senate reviews the request (and the organization's constitution) in its entirety to ensure all requirements have been met.

  7. DURING THE PROVISIONAL STATUS TIMEFRAME: The student organization will be allowed to do the following:
    a. Reserve meeting rooms - facilities may be used only for the purposed of forming the organization. Privileges of financial solicitation, presentatoin of speakers, social events, etc. are reserved for fully RSO's (Recognized Student Organizations) only.
    b. Set up tables in the Davies Center for recruitment purposes only.
    c. Utilize bulletin board space (to display posters) and digital advertising to conduct membership drives.
    d. Utilize an assigned mail slot located within the Student Organizations & Leadership Center (220 Davies Center).

  8. Any organization violating its provisional status will have their organization immediately revoked. The organization may start the New Organization Registration request process over again if it falls between September 1st - November 30th. The decision to revoke status will be made by the Campus Affairs Commission of the Student Senate or the Student Organizations Coordinator. The decision of the Campus Affairs Commission may be appealed tot eh entire Student Senate.

  9. IF ALL NEW STUDENT ORGANIZATION REGISTRATION REQUIREMENTS ARE NOT MET: The group shall be granted an additional time-period in which to revise the registration/constitution information and resubmit it for a second review via their BluSync profile.

  10. IF ALL NEW STUDENT ORGANIZATION REGISTRATION REQUIREMENTS HAVE BEEN MET: The organization shall be introduced to the full Student Senate. Upon approval by the Student Senate, the group shall be registered as an officially "recognized student organization" (RSO).

STUDENT ORGANIZATION ANNUAL RENEWAL REQUIREMENTS (Fall Semester)

      
  1. In compliance with University regulations regarding student organizations, one executive board members from each organization must attend a mandatory conference (Kaleidoscope) and renew their organizations' BluSync profile information no later than October 31st of each fall semester. Organizations must also update their organizations' BluSync profile information any time there is a change of officers or advisors. The organization renewal process must be completed via BluSync.

  2. Organizations that fail to renew their organization registration by the October 31st deadline will automatically be placed on inactive status. Inactive organizations lose all rights and privileges of an organization including, but not limited to: The right to reserve rooms; apply for student segregated fee funding; participate in the bi-annual Blu's Organizations Bash; set up tables in the Davies Center; use bulletin board or digital monitor space to display information; use mailboxes, lockers, or supplies in the Student Organizations and Leadership Center or Workshop; and use of the organization portal in BluSync.

  3. Inactive organizations can reapply for active status by filling out a Petition for Reactivation of a Student Organization.

  4. Inactive organizations that have filled out a Petition for Reactivation are considered provisional and must adhere to guidelines outlined for provisional groups.

  5. Organizations are required to review their constitutions annually in order to update any necessary information. Organizations must complete and upload their constitution forms via their BluSync portal profile information. All corrections and revisions must be approved by the Campus Affairs Commission to become valid.

  6. The Campus Affairs Commission will review constitutional changes and decide by majority vote if they adhere to present requirements. If approved by the Campus Affairs Commission, the constitution will be approved within the organization’s BluSync profile information. If changes are deemed necessary by the Campus Affairs Commission, the organization may do the following:
    a.   Appeal to the Student Senate by informing the President, in writing, one week before the next scheduled Senate meeting that they feel their  constitution is complete.
           i.  If changes are deemed necessary by the Student Senate, the organization can make the necessary revisions to their constitution form and resubmit the revised constitution form via BluSync and begin the process again.          
          ii.  If approved by the Student Senate, the constitution form will be approved within the organizations' BluSync portal profile information.

  7. Student organizations needing to make changes regarding their official recognized name must complete and submit a Petition for Student Organization Name Change.

  8. At the time an organization disbands or becomes inactive, it is to notify the Coordinator for Student Organizations and the Campus Affairs Commission Director in writing.