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Handbook for Student Organizations

Excused Absences for Organization Functions

Occasionally, organizations may take trips that require members to miss class.  Organizations may request an excused absence memo from their organization advisor to request that organization members can present to their instructors. Instructors are not required to excuse students from class, even with a memo request.  

A sample excused absence memo is provided below.


MEMO

January 1, 2012

 TO:           INSTRUCTORS AND EMPLOYERS OF STUDENTS LISTED BELOW

FROM:      JOHN DOE, XYZ ORGANIZATION ADVISOR
                  (Include an electronic signature, if possible)

SUBJ:        EXCUSED ABSENCE REQUEST FOR STUDENT
                  ORGANIZATION FUNCTION


The following students have been selected by the UW-Eau Claire XYZ Organization to represent the organization as delegates to the national conference in Orlando, FL, November 15-17, 2012.  The delegates will be participating in a wide range of educational and leadership opportunities while attending the conference.

Your consideration in granting these students excused absences and arranging for them to make up missed work would be greatly appreciated.  Please feel free to discuss with me any request this concern may raise. I may be reached at 555-5555 or doej@uwec.edu.

Delegates to the conference include:
John Smith
Jane Johnson
Sally Jones

Excellence. Our Measure. Our Motto. Our Goal.